25-0072 Queue Management Systems Pre-Proposal Meeting Bid B-48801 - Attendance report 2-20-26.pdf

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Attached to
RFP Queue Management Systems
Solicitation number
25-557THA-INFOT-B-48801
Issued by
Illinois

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This document is a bidders' conference attendance report for Illinois's RFP #25-0072 Queue Management Systems (Bid B-48801), held on February 20, 2026. The pre-proposal meeting convened 27 participants, including internal government staff and external vendors, with the meeting commencing at 10:18 a.m. and concluding at 11:02 a.m., for a total duration of 44 minutes and 7 seconds. The attendance report identifies all participants by name, join and departure times, and role designation (organizer, presenter, or attendee), with most participants remaining for the majority of the meeting duration. According to the related solicitation documents, the state requires all electronic submissions for this competitive solicitation, with written vendor questions due by March 4, 2026, at 2:00 p.m. Paper responses will not be accepted.

The attendance list includes internal government representatives primarily affiliated with GE and related entities, alongside external vendors and consultants representing various firms and individuals interested in bidding on the queue management systems contract. The external participants represent potential bidders and subject matter experts who attended to obtain clarification on project requirements and specifications prior to proposal submission. No pricing information, contract term details, award dates, or funding amounts are specified within this attendance report document.

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Other files

File Type Posted
25-0072 Addendum 1 Pre-Proposal Meeting Que Mgt.pdf PDF
RFP _25-0072 Queue Management Systems Pre-Proposal Meeting Bid B-48801-20260220_103019-Meeting Recording.mp4 MP4 file
U-Plan V.25.1~10.pdf PDF
c2d-vendor-guidance-v.24.4~2.pdf PDF
information-and-technology-request-for-proposal-offer-to-the-state-of-illinois-v-26-1-7-29-2025~3.pdf PDF
vendor-disclosure-formerly-forms-a-v26-2.docx DOCX document
25-0072_Pre-Proposal Meeting Sign in Sheet_Que Mmgt System.pdf PDF
25-0072 Addendum 3 Electronic Bid opening and Questions and Answers Que Mgmt.pdf PDF
25-0072 RFP Queue Management System_Final~4.pdf PDF
25-0072_Pre-Proposal_Queue Management Systems_slides.pdf PDF
c2d-vendor-answer-sheet-v.24.4~3.docx DOCX document
ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~5.docx DOCX document
25-0072 Addendum 2 Pre-Proposal Meeting Microsoft Teams Information_Que Mgmt System.pdf PDF
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1. Summary Meeting title RFP #25-0072 Queue Management Systems Pre-Proposal Meeting Bid B-488 Attended participants 27 Start time 2/20/26, 10:18:04 AM End time 2/20/26, 11:02:12 AM Meeting duration 44m 7s Average attendance time 24m 37s

2. Participants Name First Join Last Leave Ponce, Consuelo 2/20/26, 10:18:20 AM 2/20/26, 10:53:56 AM Soldat, Jennifer 2/20/26, 10:18:31 AM 2/20/26, 10:52:36 AM Naydenova,Virginiya 2/20/26, 10:18:33 AM 2/20/26, 10:55:35 AM Ariola, Tina 2/20/26, 10:18:58 AM 2/20/26, 10:52:21 AM Hulke, Bruce 2/20/26, 10:19:01 AM 2/20/26, 10:52:17 AM Stornello, Erin 2/20/26, 10:19:07 AM 2/20/26, 10:52:08 AM Heinz, Cheryl 2/20/26, 10:19:34 AM 2/20/26, 10:51:59 AM Grunert, Timothy 2/20/26, 10:19:59 AM 2/20/26, 10:51:59 AM Chillmon, Brian 2/20/26, 10:23:37 AM 2/20/26, 10:51:48 AM Hines, Donielle 2/20/26, 10:25:16 AM 2/20/26, 10:51:50 AM Knight, Benjamin 2/20/26, 10:26:22 AM 2/20/26, 10:51:48 AM Boyd, Elizabeth 2/20/26, 10:26:33 AM 2/20/26, 10:52:19 AM Olson, Mark 2/20/26, 10:27:17 AM 2/20/26, 10:51:52 AM Erik Berg (External) 2/20/26, 10:27:33 AM 2/20/26, 10:51:55 AM Tatum, Brittany (External) 2/20/26, 10:27:46 AM 2/20/26, 10:51:56 AM Hopkins, Myesha 2/20/26, 10:28:25 AM 2/20/26, 10:42:16 AM Chandru Bala (External) 2/20/26, 10:29:05 AM 2/20/26, 10:52:23 AM Ganesh K 2/20/26, 10:29:34 AM 2/20/26, 10:51:58 AM Kikama, Kividi 2/20/26, 10:29:36 AM 2/20/26, 10:51:47 AM Mads Henning Jensen (External) 2/20/26, 10:31:10 AM 2/20/26, 10:51:49 AM David Jones (Unverified) 2/20/26, 10:31:20 AM 2/20/26, 10:51:50 AM Meyer, Matthew 2/20/26, 10:31:41 AM 2/20/26, 10:51:49 AM 14168772389 (Unverified) 2/20/26, 10:31:44 AM 2/20/26, 10:33:49 AM Michael Prytz (External) 2/20/26, 10:33:44 AM 2/20/26, 10:51:52 AM Mary Ann Thornton (External) 2/20/26, 10:37:40 AM 2/20/26, 10:51:51 AM Sweety Prasanna Mekala (External) 2/20/26, 10:37:53 AM 2/20/26, 11:02:12 AM Shravya Nellutla (External) 2/20/26, 10:38:45 AM 2/20/26, 10:52:00 AM

3. In-Meeting Activities Name Join Time Leave Time Ponce, Consuelo 2/20/26, 10:18:20 AM 2/20/26, 10:53:56 AM Soldat, Jennifer 2/20/26, 10:18:31 AM 2/20/26, 10:52:36 AM Naydenova,Virginiya 2/20/26, 10:18:33 AM 2/20/26, 10:55:35 AM Ariola, Tina 2/20/26, 10:18:58 AM 2/20/26, 10:52:21 AM Hulke, Bruce 2/20/26, 10:19:01 AM 2/20/26, 10:52:17 AM

Stornello, Erin 2/20/26, 10:19:07 AM 2/20/26, 10:52:08 AM Heinz, Cheryl 2/20/26, 10:19:34 AM 2/20/26, 10:51:59 AM Grunert, Timothy 2/20/26, 10:19:59 AM 2/20/26, 10:51:59 AM Chillmon, Brian 2/20/26, 10:23:37 AM 2/20/26, 10:51:48 AM Hines, Donielle 2/20/26, 10:25:16 AM 2/20/26, 10:51:50 AM Knight, Benjamin 2/20/26, 10:26:22 AM 2/20/26, 10:51:48 AM Boyd, Elizabeth 2/20/26, 10:26:33 AM 2/20/26, 10:52:19 AM Olson, Mark 2/20/26, 10:27:17 AM 2/20/26, 10:51:52 AM Erik Berg (External) 2/20/26, 10:27:33 AM 2/20/26, 10:51:55 AM Tatum, Brittany (External) 2/20/26, 10:27:46 AM 2/20/26, 10:51:56 AM Hopkins, Myesha 2/20/26, 10:28:25 AM 2/20/26, 10:42:16 AM Chandru Bala (External) 2/20/26, 10:29:05 AM 2/20/26, 10:52:23 AM Ganesh K 2/20/26, 10:29:34 AM 2/20/26, 10:51:58 AM Kikama, Kividi 2/20/26, 10:29:36 AM 2/20/26, 10:51:47 AM Mads Henning Jensen (External) 2/20/26, 10:31:10 AM 2/20/26, 10:51:49 AM David Jones (Unverified) 2/20/26, 10:31:20 AM 2/20/26, 10:51:50 AM Meyer, Matthew 2/20/26, 10:31:41 AM 2/20/26, 10:51:49 AM 14168772389 (Unverified) 2/20/26, 10:31:44 AM 2/20/26, 10:33:49 AM Michael Prytz (External) 2/20/26, 10:33:44 AM 2/20/26, 10:51:52 AM Mary Ann Thornton (External) 2/20/26, 10:37:40 AM 2/20/26, 10:51:51 AM Sweety Prasanna Mekala (External) 2/20/26, 10:37:53 AM 2/20/26, 11:02:12 AM Shravya Nellutla (External) 2/20/26, 10:38:45 AM 2/20/26, 10:52:00 AM

In-Meeting Duration Email Participant Role 35m 36s CPonce@geCPonce@geOrganizer 34m 4s jsoldat@ge jsoldat@getPresenter 37m 2s vnaydenovavnaydenovaPresenter 33m 23s TAriola@ge TAriola@ge Presenter 33m 16s bhulke@ge bhulke@getPresenter 33m EStornello@EStornello@Presenter 32m 24s CHeinz@geCHeinz@gePresenter 32m TGrunert@gTGrunert@gPresenter 28m 10s BChillmon@BChillmon@Presenter 26m 34s DHines@geDHines@gePresenter 25m 25s BKnight@geBKnight@gePresenter 25m 46s EBoyd@get EBoyd@get Presenter 24m 34s MOlson@geMOlson@gePresenter 24m 21s eberg@nemeberg@nemPresenter 24m 10s Brittany.Tat Brittany.Tat Presenter 13m 51s mhopkins@mhopkins@Presenter 23m 18s cbala@viva cbala@viva Presenter 22m 24s ganesh@daganesh@daPresenter 22m 11s KKikama@gKKikama@gPresenter 20m 39s mhj@frontdmhj@frontdPresenter 20m 30s Presenter 20m 8s MMeyer@geMMeyer@gePresenter 2m 4s Attendee 18m 8s mp@frontd mp@frontd Presenter 14m 11s maryann@amaryann@aPresenter 24m 18s Prasanna.MPrasanna.MPresenter 13m 15s Shravya.Ne Shravya.Ne Presenter

Duration Email Role 35m 36s CPonce@geOrganizer 34m 4s jsoldat@ge Presenter 37m 2s vnaydenovaPresenter 33m 23s TAriola@ge Presenter 33m 16s bhulke@ge Presenter

33m EStornello@Presenter 32m 24s CHeinz@gePresenter 32m TGrunert@gPresenter 28m 10s BChillmon@Presenter 26m 34s DHines@gePresenter 25m 25s BKnight@gePresenter 25m 46s EBoyd@get Presenter 24m 34s MOlson@gePresenter 24m 21s eberg@nemPresenter 24m 10s Brittany.Tat Presenter 13m 51s mhopkins@Presenter 23m 18s cbala@viva Presenter 22m 24s ganesh@daPresenter 22m 11s KKikama@gPresenter 20m 39s mhj@frontdPresenter 20m 30s Presenter 20m 8s MMeyer@gePresenter 2m 4s Attendee 18m 8s mp@frontd Presenter 14m 11s maryann@aPresenter 24m 18s Prasanna.MPresenter 13m 15s Shravya.Ne Presenter

RFP #25-0072 Queue Management S

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