25-0072_Pre-Proposal Meeting Sign in Sheet_Que Mmgt System.pdf

This is a Pre-Submission Conference Sign-In Sheet for Illinois Tollway's Request for Proposal (RFP) for a Queue Management System (Bid Number B-48801). The solicitation was published on February 17, 2026, with a proposal due date of March 13, 2026. A pre-submission conference was held on February 20, 2026, at 10:30 AM via Microsoft Teams meeting, and attendance was not mandatory. Written vendor questions are due by March 4, 2026, at 2:00 PM. The conference was attended by multiple Illinois Tollway staff members across various departments, including senior buyers, purchasing officers, contract negotiators, and IT business analysts, along with representatives from prospective bidding companies including My3Tech, Inc., Avidity Technologies, Kaizen, Datalysys, VIVA USA Inc., and eGov Solutions.

State agencies are required to accept only electronic submissions for this competitive solicitation, with paper responses not permitted. The sign-in sheet documents attendance by nine Illinois Tollway employees and at least five potential vendor organizations, indicating active market interest in providing queue management system solutions to the state.