218 ISRG Video Training Collaboration System SOW 2023.docx

STATEMENT OF WORK FOR

UPGARDE/REPLACE OF EXISTING CRESTON DM

CYBER GROUP BUILDING 735

118TH WING, BERRY FIELD NASHVILLE, TENNESSEE

PART 1 GENERAL INFORMATION

1. BACKGROUND: The intent is to replace the existing Crestron DM64x64 Switcher, and all the associated endpoints connecting the two SCIF Rooms. All equipment used must be compatible with the existing equipment and must not void any warranties. All equipment must be on the DoD UC APL.

1.1. Description of Services/Introduction: The Contractor shall provide all labor, equipment, and materials for complete installation of new Creston NVX in Building 735. The Contractor shall perform to all standards outlined in SOW

1.2. Objectives: Install the new Crestron Switch and its components (equipment listing attached) to the existing NEC 3 x 3 Video Wall.

2. SCOPE: The intent is to replace the existing Crestron DM64x64 Switcher, and all the associated endpoints connecting the two SCIF Rooms. Each SCIF (one per floor) features (1) 3x3 NEC Video Wall with Crestron DM-Scalers providing the video wall video connections as well as video wall processing. Each room features (4) Displays, two on each side of both NEC walls, with a total of (8) displays between the two floors all connected to the DM. There are also (4) local Comcast Tuners that provide source content in the rack. The existing Crestron DM system was connected point to point between the source inputs/outputs and the DM Switcher via fiber. The existing fiber has been deemed out of spec for the new Crestron NVX replacement components. Provide all (58) fiber drops and associated connectors. (32) workstations, (18) video wall, and (8) displays. The replacement Crestron NVX system will be connected to the new Cisco C9300 Fiber Switches with associated transceiver modules on both the NVX endpoints/cards and the Cisco Switch Ports. The other Crestron and Biamp components will be connected to the 3rd Cisco Switch. The Cisco Switches will be configured in a stack. Provide all the proper cabling for stacking the switches, as well as the associated 3-year term licenses for each switch.

2.1 The existing Crestron Control System and Touch Screens will be replaced with updated Crestron components. Crestron programming should be included for both SCIF Video Wall functionality, as well as control the (8) associated displays, source switching, the Comcast Tuners, and the existing Biamp DSP, which provides audio for both rooms.

2.2 Remove any equipment that is being replaced. Any equipment that needs to be removed to install the new Crestron NVX components that labor will be provided by contractor.

2.3 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.4 The government will provide two personnel to augment labor, which includes pulling cable and installing rack equipment. All work by government personnel will be supervised and approved by the contractor Project Manager. The contractor shall be responsible for movement and shipping of all parts to the worksite. The contractor shall provide no less than a 1-year full replacement warranty on all parts contained within the wall controller and associated remote touch panels. Work shall comply with government and commercial standards.

3 GENERAL REQUIREMENTS:

3.1 Project Manager: Contractor must provide a single designated Project Manager that will be available for Coordination and scheduling. In addition to the routine activities of project management to ensure timely & efficient project completion, the contractor shall provide technical advice.

3.1 Schedule: It is expected that the offices will be ready installation to begin no sooner than TBD., and all work should be finished no later than TBD

3.2 Pre-Bid Site Visits: Multiple site visits might be necessary to complete the work. Contracting shall schedule tour of site between 8:00 A.M. and 3 P.M TSgt Wes Ward (615-660-9850 – donald.ward.6@us.af.mil) or MSgt Santy Louanglath (615- 660-9859) – santy.louanglath.1@us.af.mil).

3.3 Site Conditions: Installation schedule of the work must be coordinated with the 218 ISRG Special Security Offices (SSO) to complete the appropriate inspections and access to the building site will be provided.

3.3.1 The building will have a designated loading zone, single door entry.

3.3.2 Vendor employees and their sub-contractors must always carry a picture ID when working in building 735. Possession and/or use of firearms, alcoholic beverages or drugs on Government property are prohibited. Cell phones are not permitted inside building 735. Cameras are not permitted on site unless the Government issues an appropriate camera pass. Vehicles, persons, and property entering Government property are subject to search.

3.3.3 The Government reserves the right to remove from the site any employee of the Vendor or Sub-Contractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on this contract is deemed by the Government to be contrary to installation commander policy. The Government reserves the right to close the job site and order Vendor personnel off the premises in case of an emergency.

3.4 Required Vendor Services:

3.4.1 Project Management: The Vendor shall identify a Project Manager for the project. The Vendor shall provide the contact information of the PM including the Name, Name of Dealership, Direct Phone Number (mobile or office), Email Address, and alternate PM Name and Direct Phone Number (mobile or office).

3.5 Product and Service Warranties:

One year manufacturer and labor warranty

3.5.1 Labor and Services – Include cabling, connectors, labeling, vented plates, terminal strips, lacing bars, etc. Includes system design, testing/setting up of system, programming of the controls system, all required construction and installation coordination, on-site installation, wiring, coordination, supervision, testing, and system check-out.

3.5.2 Training – Contractor shall provide equipment familiarization, Operator (“train the trainer”) and Administrator training for two to five (2-5) Owner- designated personnel no later than ten (10) days following each System’s Acceptance. Owner personnel selected for training shall have moderate familiarity and/or experience with specified technologies, operations, and theory. Training will cover all installed systems and components. Training will last no more than four (4) hours and no less than one (1) hour. Contractor shall provide two (2) electronic copies of all training materials on DVD/CD.

4 PRODUCT SPECIFICATIONS:

4.1.1. Contractor will provide and install the items listed in the Equipment Listing

4.1.2. Site Specific Requirements

4.1.2.1. The video system equipment will be placed in room 108, row 1, and equipment cabinet 2.

4.1.2.2. Cables will run from the video equipment in Rm 108 through existing cable trays and conduit to the video system equipment and monitors in room 251.

4.1.2.3. Installer will reinstall any carpet tiles that are removed for installation.

4.1.2.4. Installers will ensure that the customer is trained in the operation of the system once installed.

5 GENERAL INFORMATION:

5.1 Hours of Operation: The Contractor may work between the hours of 0730 and 1530 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Permission to work at times other than those stated in this PWS must be obtained from the Contracting Officer or Contracting Officer Representative at least 5 working days in advance.

5.2 Place of Performance: The work is to be performed at the 118th Wing, Berry Field, Nashville, Tennessee, and Building 735.

5.3 Security Requirements: Contractor personnel performing work under this contract must be American citizens, have a completed NCIC background check and submit all information requirements to complete the 118th Entry Access List (EAL) prior to commencement of work under this contract, and must maintain this level of security for the life of the contract.

5.4 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. Recording devices of any kind are prohibited from being on the work site, to include smartphones, PEDs, etc. Phones with recording devices or cameras may be left in Contractor’s vehicle if it is not located near job site. At the close of each work period, Government facilities, equipment, and materials shall be secured.

5.5 Post Award Conference/Periodic Progress Meetings:

5.5.1 The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. Attendance requirement can be met by teleconference. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

5.6 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

5.7 Identification of Contractor Employees: All contract personnel attending meetings and working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products.

5.8 Contractor Travel: Contractor travel will not be at the expense of the government.

5.9 Project Clean-Up: The Contractor is responsible for maintaining the project site in a clean and orderly condition from the start of the project to the completion. Daily clean-up is mandatory. Failure of the Contractor to maintain the project site and work areas free of debris and excess materials will result with the immediate cessation of all project activities until such time as the Contracting Officer has determined the adequate clean-up has occurred.

5.10 Lead Time: Lead-time could be a factor. Offerors shall present their best lead- time to design, manufacture, and ship and install the material.

5.11 Warranty Information: The quote shall also contain detailed warranty information for each product line proposed.

PART 2 APPLICABLE PUBLICATIONS

6 Applicable Publications (Current Editions)

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 Intelligence Community Directive (ICD) 705, Physical and Technical Security Standards for Sensitive Compartmented Information Facilities (ICS-705-1), dated 23 Apr 2012

6.2 118th Wing Entry Access List (EAL) Form 14

PART 3 ATTACHMENT/TECHNICAL EXHIBIT LISTING

7 ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1 -.Equipment Listing

7.2 Attachment 2 - First Floor Wiring Diagram

7.3 Attachment 3 –Second Floor Wiring Diagram

Attachment 1 Equipment List

2 Crestron TSW-1070-B-S 10.1 in. Wall Mount Touch Screen, Black Smooth 2 Crestron PWE-4803RU PoE Injector 1 Crestron CP4N 4-Series Control System 3 Crestron C2N-IO Control Port Expansion Module

2 CAT6-CD-AV CAT 6 PLENUM CABLING DROP – AV

2 Crestron DMF-CI-8 DigitalMedia™ Card Chassis for DM-NVX-C & DMCF, 8 Slots 1 Crestron DM-NVX-DIR-160 DM NVX Director® Virtual Switching Appliance, 160 Endpoints 16 Crestron DM-NVX-360 DM NVX® 4K60 4:4:4 HDR Network AV Encoder/Decoder Card 58 Crestron PW-2412WU Wall Mount Power Pack, 24 VDC, 1.25 A, 2.1 mm, Universal 148 Crestron SFP-1G-LX SFP Transceiver Module for DM-NVX Series, Duplex Multimode Fiber, 850nm 1 Cisco C9300-48T-E Catalyst 9300 48-Port data only, Network Essentials 1 Cisco C9300-DNA-E-48-3Y C9300 DNA Essentials, 48-Port- 3 Year Term License 2 Cisco 9300-48S-E Catalyst 9300 48 GE SFP Ports, modular uplink Switch 2 Cisco C3900-DNA-E-48S-3Y C9300 DNA Essentials 48-Port Fiber, 3 Year License 3 Cisco STACK-T1-50CM 50 CM Type 1 Stacking Cable 58 MM OM3 Fiber Pull with Connectors and Termination

1 year warranty

Attachment 2. First Floor Wiring Diagram

23'-10 1/8"

Samsung 75" Monitor

33'-10

1/4"

)ROW 1

LIEBERT

ROW 2

LIEBERT

4'-9/16"

Samsung

75"

Monitor )118 CFT Rack

218 ISS Rack

10'- 6" )Up

10'- 0"

)CC

Book Shelf

47"

PANASONIC

Monitor

X2 Vending )Actual Above Conduit TBD.

8" )Attachment 3. Second Floor Wiring Diagram

)Samsung 75" Monitor

NEC X554UN

Monitor X3

VIDEO WALL

Samsung 75"

)Monitor

46'-

)Video Wall Fiber Trunk

ZB1

MECHANICAL

ZB3

ZB2

Note:

The

Control

Fiber

Will

Be

Ran

Through

Zone

Boxes

To Workstations Through Existing Conduit.

16'- 4" )Video Wall Control Fiber To Workstations (TYP.)

)ZB4

ZB5

8'- 4"

)ZB6

)ZB7

ZB8

Down )Video Wall Fiber Trunk

22'- 0"

)OPS

10'- 6"

)CHIEF CC

DO 1ST SGT

7'-7"

)RESTROOM

10'- 0" 10'- 0" 10'- 0" 10'- 0" )Down

2" )Actual Conduit To Access First Floor Cable Tray TBD.

2 2 2 2

Conduit Conduit

203 202

DISTRIBUTION ROOM

11'-7"

BLDG

735 FOC

VIDEO

WALL

INSTALLATION

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