2027 Lab ISID DTMB-0430 RFP Billable Rate (Rev 2-26).pdf

DTMB-0430 billable rate (R 2/26)

MINOR STATE CAPITAL OUTLAY PROJECTS

REQUEST FOR PROPOSALS

FROM

PROFESSIONAL SERVICE CONTRACTORS

(Authority PA 431 of 1984)

For Not-to-Exceed Fee, Billable-Rate

Professional Services For

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Request for Proposal for 2027 Indefinite Scope Indefinite Delivery (ISID) for Laboratory Testing Services

Various Locations, Michigan

DATE PROPOSAL DUE: Thursday, November 12, 2026, at 2:00 p.m., Eastern Time

ISSUING OFFICE

Department of Technology, Management & Budget

State Facilities Administration Design and Construction Division

Minor State Capital Outlay Projects

REQUEST FOR PROPOSALS

Part I - Technical Proposal

Part II – Cost Proposal

Part I - Technical Proposal Part II – Cost Proposal

Professional Services for

2027 Indefinite Scope Indefinite Delivery (ISID) Contract for Laboratory Testing Services Various Locations, Michigan

SECTION I GENERAL INFORMATION

I-1 Purpose

This Request for Proposals provides the prospective professional laboratory testing service contractor (Professional) with information to enable preparation of a professional services proposal for Indefinite-Service, Indefinite-Delivery (ISID) Contracts. ISID Contracts provide the State of Michigan with a simple and streamlined qualifications-based selection process for obtaining professional laboratory testing services. Professionals holding an ISID contract may be contacted by a Department of Technology, Management and Budget (DTMB), Design and Construction Division (DCD) Project Director to provide a specific proposal of services and fee for a particular project, which, if found acceptable, will then be assigned to that Professional under their ISID contract. Services requested may include but may not be limited to the following: provide professional laboratory testing services for each assigned Project and to the extent authorized by the Department and be solely responsible for such professional laboratory services. The Professionals will be required to provide laboratory testing services in situations where the services cannot be provided by, and at the sole discretion of, the Department of Environment, Great Lakes, and Energy Laboratory Services. The Professional’s services shall be performed in strict accordance with the Project Statement.

The service to be completed should encompass as a minimum the following phase(s) from the Department of Technology, Management and Budget's (DTMB’s) Sample Standard Contract for Professional Laboratory Testing Services:

Phase–

600 Laboratory Testing/Analytical Services

The following ISID Laboratory Testing Services contracts expire January 30, 2027. These firms should provide RFPs if they wish to be considered for the 2027 Laboratory Testing Services contract.

• Eurofins Environmental Testing North Central, LLC

• Fibertec, Inc.

• Merit Laboratories

Firms with ISID contracts are eligible to participate in MIDeal, a cooperative purchasing program, local units of government, K-12 schools, state colleges and universities, and not for profit hospitals, may, if the firm agrees to participate, contract with an ISID contract holder at the billable rates specified in the ISID contract.

The minimum professional qualifications to complete the scope of work for this project are demonstrated experience in the successful planning and execution of similar projects in full accordance with all applicable Local, State, and Federal regulations.

Please Note: FIRMS AWARDED ISID CONTRACTS ARE NOT GUARANTEED ANY

ASSIGNMENTS.

I-2 Project/Program Statement

See attached project/program statement for more detailed information. The Professional, by submitting a Technical (Part I) and Cost (Part II) Proposal to DTMB for evaluation, states that they can and will provide a complete design based on the approved project/program statement.

No increase in compensation to the Professional will be allowed unless there is a material change made to the scope of work of the project/program statement and the change to the project/program statement is approved in writing by State Facilities Administration (SFA), Design and Construction Division (DCD).

I-3 Issuing Office

This Request for Proposals is issued by the Department of Technology, Management and Budget (DTMB), on behalf of the Client Agency. PROPOSALS SHALL BE RETURNED TO THE ISSUING OFFICE via State of Michigan Procurement website – SIGMA VSS.

The point of contact for all other items in this Request for Proposal is:

Sadi Rayyan, Project Director Department of Technology, Management and Budget State Facilities Administration, Design and Construction Division P.O. Box 30026 Lansing, MI 48909 Telephone Number: (517) 719-2801 Email: rayyans@michigan.gov

I-4 Contract Award

The professionals will be evaluated based on their Technical Proposal - Part I, and Cost Proposal - Part II. Proposals will be evaluated by an Ad Hoc Advisory Committee based on the Technical Portion - Part I fifty percent (50%) and the Cost Proposal - Part II fifty percent 50%).

Technical portions include the following breakdown: 10% Business Organization, 10% Accreditations/Certificates, 30% Experience and Proficiency Testing, 30% Quality Assurance Project Plan, 10% Requested Services and Capacity, and 10% Special Factors.

Cost portion includes the following breakdown: 90% Per Sample Cost and 10% Rush Turn Around Time Cost Multiplier.

DTMB will offer a contract to the professional firm that has been recommended by the Ad Hoc Advisory Committee after their evaluation of the combined Part I - Technical and Part II - Cost Proposals. Recommendation is expected within forty-five (45) days following the due date of the proposal. The list of sample contracts can be viewed at our website: http://www.michigan.gov/dmb/0,4568,7-150-41516- 269818--,00.html

Professional firms must attach a signed Certification of a Michigan Based Business and the Responsibility Certification forms.

I-5 Rejection of Proposals

The state reserves the right to reject any or all proposals, in whole or in part, received because of this Request for Proposals.

I-6 Incurring Costs

The state is not liable for any cost incurred by the Professional prior to acceptance of a proposal and the award and execution of a contract and issuance of the state's contract order.

mailto:rayyans@michigan.gov http://www.michigan.gov/dmb/0,4568,7-150-41516-269818--,00.html http://www.michigan.gov/dmb/0,4568,7-150-41516-269818--,00.html

I-7 Mandatory Pre- Proposal Meeting

NO MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing

Office for this Request for Proposal.

Questions that arise because of this RFP MUST BE SUBMITTED IN WRITING to the issuing office no later than Monday, October 19, 2026, at 2:00 p.m., Eastern time (ET). If it becomes necessary to amend any part of this RFP, addenda will be posted on the SIGMA VSS website

I-8 Responsibilities of Professional

The Professional will be required to assume responsibility for all professional services offered in their proposal whether or not they possess them within their organization. Further, the state will consider the Professional to be the sole point of contact regarding contractual matters, including payment of all charges resulting from the contract. The prime professional shall possess a license to practice in the State of Michigan pursuant to the Occupational Code (PA 299 of 1980).

I-9 Proposals

The professional must submit a complete, straightforward response to this Request for Proposal. The proposal should describe the professional’s ability to meet the requirements of the Request for Proposal.

The proposal must be submitted electronically through the State of Michigan Procurement System (SIGMA VSS). No other distribution of proposals will be made by the Professional. To be considered responsible and responsive, proposals must be uploaded to SIGMA VSS on or before 2:00 p.m., Eastern time (ET), on Thursday, November 12, 2026. Proposal must be signed by an official authorized to bind the professional firm to its provisions. NO FACSIMILES OR E-MAILS OF

THE REQUEST FOR PROPOSAL WILL BE ACCEPTED.

The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Please do not wait until the last minute to submit a proposal, as the SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation, even if a portion of the proposal has been uploaded.

SIGMA has a maximum size limit on file uploads. When uploading, your attachment(s) each attachment must be 25 mb or less.

Also, when entering proposal amount, please enter the total cost amount as the bid amount.

Bidder’s failure to submit a proposal as required may result in being deemed non-responsive.

Questions on vendor registration, proposal submissions, or navigation in the SIGMA VSS system can be answered by contacting the SIGMA Help Desk either by telephone at 517.284.0540 or toll free at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

As a public record, all portions of the proposal response and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, the State may exempt some information from disclosure as permitted by law. The State reserves the right to determine whether materials submitted by a bidder fall under applicable FOIA exemptions.

SECTION II PROPOSAL FORMAT - PART I - TECHNICAL

The Professional firm submitting a proposal must complete the Professional Questionnaire (see attached fillable form document in Microsoft Word format). The professional must be able to provide all services. The proposal must be submitted in the format outlined below. Paginate proposals and ensure that the proposals refer specifically to the project at hand. Proofread proposals for language and mathematical errors. Your answers to the questions provided in the questionnaire are considered in the Ad Hoc Committee proposal review of technical qualifications.

SECTION III PROPOSAL FORMAT - PART II - COST

III-1 Instructions and Information – Billable Rate

The Professional submitting a proposal must complete the Task Cost Sheet for all Service. See the attached fillable form documents in Excel format.

Cost Review: Cost Proposals are reviewed based on the Task Cost Sheets per sample and cost for rush turnaround time.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-procurement-helpdesk@michigan.gov

R 08/20

Design & Construction Division

Certification of a Michigan Based Business

(Information Required Prior to Contract Award for Application of State Preference/Reciprocity Provisions)

To qualify as a Michigan business:

Vendor must have, during the 12 months immediately preceding this bid deadline:

or if the business is newly established, for the period the business has been in existence, it has:

(Check all that apply):

Filed a Michigan single business tax return showing a portion, or all the income tax base allocated or apportioned to the State of Michigan pursuant to the Michigan Single Business Tax Act, 1975 PA 228, MCL •˜208.1 – 208.145: or

Filed a Michigan income tax return showing income generated in or attributed to the State of

Michigan; or

Withheld Michigan income tax from compensation paid to the bidder’s owners and remitted the tax to the Department of Treasury; or

I certify that I have personal knowledge of such filing or withholding, that it was more than a nominal filing for the purpose of gaining the status of a Michigan business, and that it indicates a significant business presence in the state, considering the size of the business and the nature of its activities.

I authorize the Michigan Department of Treasury to verify that the business has or has not met the criteria for a Michigan business indicated above and to disclose the verifying information to the procuring agency.

Bidder shall also indicate one of the following:

Bidder qualifies as a Michigan business (provide zip code: )

Bidder does not qualify as a Michigan business (provide name of State: ).

Principal place of business is outside the State of Michigan, however service/commodity provided by a location within the State of Michigan (provide zip code: )

Bidder:

Authorized Agent Name (print or type)

Authorized Agent Signature & Date

Fraudulent Certification as a Michigan business is prohibited by MCL 18.1268 § 268. A BUSINESS THAT PURPOSELY OR WILLFULLY SUBMITS A FALSE CERTIFICATION THAT IT IS A MICHIGAN BUSINESS OR FALSELY INDICATES THE STATE IN WHICH IT HAS ITS PRINCIPAL PLACE OF BUSINESS IS GUILTY OF A

FELONY, PUNISHABLE BY A FINE OF NOT LESS THAN $25,000 and subject to debarment under MCL 18.264.

Responsibility Certification

The bidder certifies to the best of its knowledge and belief that, within the past three (3) years, the bidder, an officer of the bidder, or an owner of a 25% or greater interest in the bidder:

(a) Has not been convicted of a criminal offense incident to the application for or performance of a contract or subcontract with the State of Michigan or any of its agencies, authorities, boards, commissions, or departments.

(b) Has not had a felony conviction in any state (including the State of Michigan).

(c) Has not been convicted of a criminal offense which negatively reflects on the bidder’s business integrity, including but not limited to, embezzlement, theft, forgery, bribery, falsification, or destruction of records, receiving stolen property, negligent misrepresentation, price-fixing, bid rigging, or a violation of state or federal anti-trust statutes.

(d) Has not had a loss or suspension of a license or the right to do business or practice a profession, the loss or suspension of which indicates dishonesty, a lack of integrity, or a failure or refusal to perform in accordance with the ethical standards of the business or profession in question.

(e) Has not been terminated for cause by the Owner.

(f) Has not failed to pay any federal, state, or local taxes.

(g) Has not failed to comply with all requirements for foreign corporations.

(h) Has not been debarred from participation in the bid process pursuant to Section 264 of 1984 PA 431, as amended, MCL 18.1264, or debarred or suspended from consideration for award of contracts by any other State or any federal Agency.

(i) Has not been convicted of a criminal offense or other violation of other state or federal law, as determined by a court of competent jurisdiction or an administrative proceeding, which in the opinion of DTMB indicates that the bidder is unable to perform responsibly or which reflects a lack of integrity that could negatively impact or reflect upon the State of Michigan, including but not limited to, any of the following offenses under or violations of:

i. The Natural Resources and Environmental Protection Act, 1994 PA 451, MCL 324.101 to 324.90106.

ii. A persistent and knowing violation of the Michigan Consumer Protection Act, 1976 PA 331, MCL

445.901 to 445.922.

iii. 1965 PA 166, MCL 408.551 to 408.558 (law relating to prevailing wages on state projects) and a finding that the bidder failed to pay the wages and/or fringe benefits due within the period required.

iv. Repeated or flagrant violations of 1978 PA 390 MCL 408.471 to 408.490 (law relating to payment of wages and fringe benefits).

v. A willful or persistent violation of the Michigan Occupational Health and Safety Act, 1974, PA 154, MCL 408.10001 to 408.1094, including: a criminal conviction, repeated willful violations that are final orders, repeated violations that are final orders, and failure to abate notices that are final orders.

vi. A violation of federal or state civil rights, equal rights, or non-discrimination laws, rules, or regulations.

vii. Been found in contempt of court by a Federal Court of Appeals for failure to correct an unfair labor practice as prohibited by Section 8 of Chapter 372 of the National Labor Relations Act, 29 U. s. C.

158 (1980 PA 278, as amended, MCL 423.321 et seq).

(j) Is NOT an Iran linked business as defined in MCL 129.312.

I understand that a false statement, misrepresentation, or concealment of material facts on this certification may be grounds for rejection of this proposal or termination of the award and may be grounds for debarment.

Bidder:

Authorized Agent Name (print or type)

Authorized Agent Signature & Date

I am unable to certify the above statements. My explanation is attached.

ACKNOWLEDGMENT OF ADDENDUMS

PSC acknowledges receipt of the following Addenda:

No. ___ dated: ________, No. ___ dated: ________, No. ___ dated: ______