2025 DB Tank Soil RFP ISID Billable Rate .pdf

DTMB-0430 ISID

Billable rate (R 11/24)

MINOR STATE CAPITAL OUTLAY PROJECTS

REQUEST FOR PROPOSALS

FROM

DB ENTITYSERVICE CONTRACTORS

(Authority PA 431 of 1984)

For Indefinite Scope Indefinite Delivery Not-to-Exceed Fee, Billable-Rate

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

2025 Indefinite Scope Indefinite Delivery (ISID) for Tank and Soil Removal Services

Various Locations, Michigan

PROPOSAL DUE DATE: Thursday, April 3, 2025, 2:00 p.m., Eastern Time

ISSUING OFFICE

Department of Technology, Management & Budget State Facilities Administration

Design and Construction Division

Minor State Capital Outlay Projects

REQUEST FOR PROPOSALS

Part I - Technical Proposal

Part II – Cost Proposal

DB Entity Services for

DEPARTMENT OF TECHNOLOGY,

MANAGEMENT AND BUDGET

2025 Indefinite Scope Indefinite Delivery (ISID)

Contract for Minor Design Build Tank and Soil Removal Services

Various Locations, Michigan

SECTION I GENERAL INFORMATION

I-1 Purpose

This Request for Proposals invites the prospective Design Build Entity (DBE) service contractor to prepare a qualifications statement and proposal for an Indefinite Scope Indefinite Delivery (ISID) contract for DB Entity engineering design services for the Department of Technology, Management and Budget (DTMB), State Facilities Administration (SFA), Design and Construction (DCD) and Michigan Department of Environment, Great Lakes, and Energy (EGLE) sites that require tank and soil removal services. ISID contracts provide the State of Michigan with a simple and streamlined qualifications-based selection process for obtaining DB Entity architectural and engineering services for minor, urgent and /or routine DB Entity services.

Project types expected to include the removal of sources of contamination associated with releases from former underground storage tank (UST) systems and other containment sources at multiple sites across the State. Construction trades work must use the State of Michigan prevailing wages obtained at the time of the individual project.

ISID contracts will be used for minor, emergency and / or routine projects, but client agency needs may require ISID contracting for other, or specialized projects. Most projects will be below $250,000 total cost. The ISID contracts will supplement, but not replace, standard bids as a method of obtaining design and construction services.

The 2025 Design Build for Tank and Soil Removal ISID contracts will be limited to a term of two (2) years. DTMB expects to select multiple DB Entities for these ISID contracts. Firms with ISID contracts are eligible to participate in MIDeal, a cooperative purchasing program, local units of government, K-12 schools, state colleges and universities, and not for profit hospitals, may, if the firm agrees to participate, contract with an ISID contract holder at the billable rates specified in the ISID contract.

Please Note:

1. FIRMS HOLDING ISID CONTRACTS ARE NOT GUARANTEED ANY ASSIGNMENTS

2. If your firm holds an ISID contract for other environmental, testing or another variety of ISID contract and you wish to provide Design Build services, please respond to this Request for Proposal.

If DTMB, Design and Construction Division (DCD) or EGLE determines that a particular project is suited to the ISID contracting method, The DCD Project Director / State Contract Manager (SCM) will select an ISID DB Entity to provide a specific proposal of services and fee for that project. If the proposal is acceptable, the project will be assigned to that DB Entity under their ISID contract. DCD reserves the option of requesting such informal proposal from more than one DB Entity for a particular project.

The DB Minor Project ISID contract will conform to the attached Sample ISID Design Build contract.

The minimum qualifications for consideration are demonstrated experience in the successful planning and execution of minor construction activities for similar projects in full accordance with all applicable Local, State, and Federal regulations, consistent with schedule and budget, accurately and with efficient interaction with the client agency and DCD.

The conceptual design for a project may be provided by the DCD or Client Agency. However, the DB

Entity will be responsible for providing whatever detailed design and documentation will be required for permitting and construction.

The DB Entity will be responsible for coordinating their work with any other state crews or contractors/subcontractors working in the area.

For this RFP, the DB Entity must provide qualifications and personnel billing rates for:

the architect and/or engineer responsible for final design and documentation the general contractor or construction manager

I-1 Project/Program Statement

See attached project/program statement for more detailed information. The DB Entity, by submitting a Technical (Part I) and Cost (Part II) Proposal to DTMB for evaluation, states that they can and will provide a complete service when a project is assigned to them.

No increase in compensation to the DB Entity will be allowed unless there is a material change made to the scope of work of the project / program statement and the change to the project / program statement is approved in writing by DTMB, State Facilities Administration (SFA), Design and Construction Division (DCD).

I-2 Issuing Office

This RFP is issued by the Department of Technology, Management and Budget (DTMB), on behalf of the State of Michigan and its Client Agencies. PROPOSALS SHALL BE RETURNED TO THE ISSUING OFFICE via State of Michigan Procurement website – SIGMA VSS.

The point of contact for all other items in this Request for Proposal is:

Sadi Rayyan, P. E., Project Director Department of Technology, Management and Budget

State Facilities Administration, Design and Construction Division P.O. Box 30026 Lansing, MI 48909 Telephone Number: (517) 719-2801 Email: rayyans@michigan.gov

I-3 Contract Award

DB Entities are requested to submit a two-part proposal, Technical Proposal - Part I, including a Qualifications Questionnaire, and Cost Proposal - Part II. Proposals will be evaluated by an Ad Hoc Advisory Committee based on the Technical Portion (Part I) - fifty percent (50%) and the Cost Proposal (Part II) fifty percent (50%).

DTMB will likely offer a contract to several DB Entity firms recommended by the Ad Hoc Advisory Committee after evaluation of the proposal. Recommendation is expected within forty-five (45) days following the due date of the proposal.

The DB Entity must attach a signed Certification of a Michigan Based Business, and the Responsibility Certification forms with their response.

I-4 Rejection of Proposals

The State of Michigan reserves the right to reject any or all proposals, in whole or in part, received because of this Request for Proposals.

I-5 Incurring Costs

The State of Michigan is not liable for any cost incurred by the DB Entity prior to acceptance of a proposal and the award and execution of a contract and issuance of the state's contract order.

I-6 Mandatory Pre- Proposal Meeting

NO MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal.

mailto:rayyans@michigan.gov

Questions that arise because of this RFP MUST EMAILED to Sadi Rayyan at rayyans@michigan.gov no later than Tuesday, March 11, 2025, at 2:00 p.m., Eastern time (ET).

If it becomes necessary to amend any part of this RFP, addenda will be posted on the SIGMA VSS website.

I-7 Responsibilities of DB Entity

The DB Entity will be required to assume responsibility for all DB Entity services offered in their proposal whether they possess them within their organization or not. Further, the State of Michigan will consider the DB Entity to be the sole point of contact regarding contractual matters, including payment of all charges resulting from the contract. The DB Entity shall possess a license to practice in the State of Michigan pursuant to the Occupational Code (PA 299 of 1980).

The DB Entity will be required to provide payment and bonds for any project assignment with construction costs exceeding $50,000.00

I-8 Proposals

The DB Entity must submit a complete, straightforward response to this Request for Proposal. The proposal should describe the DB Entity’s ability to meet the requirements of the Request for Proposal.

The proposal must be submitted electronically through the State of Michigan Procurement System (SIGMA VSS). No other distribution of proposals will be made by the Professional. To be considered responsible and responsive, proposals must be uploaded to SIGMA VSS on or before 2:00 p.m., Eastern time (ET), on Thursday, April 3, 2025.

Proposal must be signed by an official authorized to bind the DB Entity firm to its provisions. NO

FACSIMILES OR E-MAILS OF THE REQUEST FOR PROPOSAL WILL BE ACCEPTED

The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline.

Please do not wait until the last minute to submit a proposal, as the SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation, even if a portion of the proposal has been uploaded.

• SIGMA has a maximum size limit on file uploads. When uploading, your attachment(s) the attachment must be 25 mb or less.

• When entering proposal amount, please enter $1.00 as the bid amount.

• Bidder’s failure to submit a proposal as required may result in being deemed nonresponsive.

• Questions on vendor registration, proposal submissions, or navigation in the SIGMA VSS system can be answered by contacting the SIGMA Help Desk either by telephone at 517.284.0540 or toll free at 888.734.9749 or by email at sigma-procurement- helpdesk@michigan.gov mailto:rayyans@michigan.gov mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-procurement-helpdesk@michigan.gov

SECTION II PROPOSAL FORMAT - PART I – TECHNICAL

The DB Entity firm submitting a proposal must complete the DB Entity Questionnaire (see attached fillable form document in Microsoft Word format). This questionnaire must be accompanied by a narrative addressing the items below.

The proposal must be submitted in the format outlined below. Paginate proposals and ensure that the proposals refer specifically to the RFP at hand. Proofread proposals for language and mathematical errors. The items shown below are considered in the Ad Hoc Committee proposal review of technical qualifications. There is no need to provide the same information more than once. You can just reference the location(s) of the provided information if requested more than once.

II-l General Information and Project Team

State the full name, address, and SIGMA Vendor Number of the organization and, if applicable, the branch office, consultants or other subordinate elements that will provide or assist in providing the service.

Indicate whether you operate as an individual, partnership, or corporation. If a corporation, include the state in which you are incorporated. State whether you are licensed to operate and practice in the State of Michigan.

Within the last five (5) years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause. If yes, provide the date, contracting entity, type of contract and details about the termination or default.

If awarded a contract, state the specific SIGMA business address which you would like associated for all communication (Contracts, Contract Order, Contract Modifications and Payments)? Please list all person(s) authorized to receive and sign a resulting contract and / or subsequent assignment(s). Please include person’s name, title, address, email and phone number The DB Entity must include the Certification and Addendum Acknowledgment forms at the end of this RFP as part of your proposal response.

II-2 Understanding of Project and Tasks

The DB Entity must understand the project being considered and the DB services needed to achieve the state’s goal. State your understanding of the project requirements and summarize your plan for accomplishing the project. Outline your experience with governmental or institutional design and construction, particularly as it relates to small projects of tank and contaminated soil removal. Address sampling, schematic and design development phases, construction documentation and construction oversight, reporting and verification sampling.

Explain how your firm or project team is the best suited to provide the services required for this RFP and would provide the best value to the State of Michigan for this work.

The design-build services shall include, either by cumulative allowance or by specific task, the furnishing of all project data and services necessary to legally implement the project. This includes but may not be limited to, code reviews and / or interpretations, project meetings, presentations, and hearings.

Any contract issued by the state pursuant to this proposal anticipates that the DB Entity will provide, but shall not seek compensation for, services necessary to respond to and resolve contractor / subcontractor claims arising wholly or in part from the DB Entity’s design errors or omissions or other aspects of the design or for any aspect of the DB Entity's performance which is inconsistent with the DB Entity or construction contracts. No task or part thereof may include costs for such efforts.

Completeness of Proposal: The design - build services shall cumulatively include any services required for subsequent issuing and processing of bulletins arising from, but not limited to, design errors and / or omissions, code compliance (precipitating either from plan review or on- site / field observations), or modification of existing structures or systems necessary to achieve the intent of the project statement

II-3 Personnel

The DB Entity must be able to staff a project team which has the qualifications and expertise necessary to undertake tank and soil removal services. Include the full names of all personnel by classification that will be employed in the project. The DB Entity must appoint one (1) Project Manager and relevant additional staff who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 24 hours. Indicate which of these individuals you consider to be “Key Personnel” for the successful completion of these project types, identify them by position and classification and provide their resumes.

The DB Entity must identify all Key Personnel that will be assigned to this contract in the table below which includes the following:

a. Name and title of staff that will be designated as Key Personnel.

b. Key Personnel years of experience in the current classification.

c. Key Personnel’s roles and responsibilities, as they relate to this RFP, if the DB Entity is successful in being awarded the Contract. Descriptions of roles should be functional and not just by title.

d. Identify if each Key Personnel is a direct, or consultant employee.

e. Identify each Key Personnel’s estimated percentage of work time devoted to this Contract.

f. Identify where each Key Personnel staff member will be physically located (city and state) during the Contract performance.

For work that requires the design and seal of a State of Michigan licensed engineer to meet applicable laws, a firm will need to employ the services of an engineer licensed in the State of Michigan.

The DB Entity must provide detailed, chronological resumes of all proposed Key Personnel, including a description of their work experience relevant to their proposed role as it relates to the RFP. Qualifications will be measured by education and experience with particular emphasis to experience on projects similar to that described in the RFP.

Provide a typical organization chart outlining authority and communication lines for each DB Entity firm, including Key Personnel, sub-consultants, client agency, and DTMB. Describe in detailed narrative form your plan for accomplishing the projects of the type expected. Do not simply reiterate language and tasks from the ISID Design Build Services Contract. Describe your constructability review and quality control plan

II-4 Questionnaire

The DB Entity firm submitting a proposal must complete the DB Entity Questionnaire (refer to attached fillable form in Microsoft Word format).

II-5 References

Provide references, with contact information, of previous clients, particularly for similar projects within the last five (5) years. Outline your experience with similar projects, sites, and clients.

SECTION III PROPOSAL FORMAT - PART II - COST

III-1 Instructions and Information – Billable Rate

The Part II - Cost Proposal for the ISID contract shall outline the billable ranges for each of the DB Entity firm’s positions / classifications. Specific cost proposals for individual projects will be obtained at the time of individual project assignment and shall identify specific personnel assigned and carefully interface with all phases / tasks of the work plan requested at that time.

If sub-consultants are used, their fees shall be provided at this time. A mark-up of the DB Entity consultants’ fees or billing rates will not be allowed.

Reimbursable Expenses: The DTMB will reimburse the DB Entity for the actual cost of printing and reproduction of project deliverables such as survey and / or study reports. DTMB will also reimburse for U.S. Mail regular shipping or postage. A mark-up of reimbursable expenses will not be allowed for services not performed in house.

All other costs, such as fringe benefits, vacations, sick leave, insurance, meals, lodging, travel, all computer time, and clerical / secretarial services (not project related), telephone services, miscellaneous travel, reproduction services for other than bid documents, employees not providing a direct service, other indirect costs, overhead and profit, shall be included in the calculation of the DB Entity's billing rates

If the project is further than 100 miles one-way from the DB Entity firm’s office or staff member’s work location / departure point (whichever is less), travel expenses to the project site will be allowed as a reimbursable expense at the State of Michigan’s rates, based on

DTMB’s Vehicle and Travel Services Travel Rate Reimbursement for premium mileage rates in effect at execution of the contract. Mileage allowed will be actual, less 100 miles each way.

Other travel expenses are not to be included, unless specifically authorized in writing.

III-2 Identification of Personnel and Estimated Compensation

Provide compensation information for the DB Entity’s management staff. Identify the principal design firm and / or principal construction firm and key employee(s) that will be assigned to the projects.

A. Primary DB Entity and Sub-consultant(s) – Position, Classification & Employee Billable Rate Information

Provide compensation information for the DB Entity’s management staff. Identify the principal design firm and/or the principal construction firms and key employees that will be assigned to the Tank and Soil Removal projects.

Using the format of Form II-2-A (attached), identify the service being provided and the Sub- consultant’s employee(s) names and position classifications. It is not required to provide a team that covers all disciplines See the attachment guidelines for position classification.

List current hourly billable rate ranges for each year / classification, from the beginning to the end of the contract. This range of current and anticipated hourly billing rates shall include any anticipated pay increases over the life of the DB Entity’s ISID contract duration. Should sub-consultant be required for a particular project, their fees will be included in individually assigned project contracts as not-to-exceed reimbursable amounts fees will be included in individually assigned project contracts as not-to-exceed reimbursable amounts.

To determine your current billing rates, use the attached guideline page for information regarding the “Overhead Items Used for DB Entity Firm’s Billing Rates Calculation,” and the web-link to “Sample Standard ISID Contract for DB Entity Services,” Article 2 – Compensation.

Consultants providing design services must submit separate billing rates for services that they will provide. A reasonable yearly increase of the DB Entity’s billing rates, not to exceed 5%, will be allowed.

No mark-up of the consultants billing rates will be allowed. ALL other costs, such as indirect labor, telephones, miscellaneous reproduction, travel, etc. shall be included in the DB Entity’s billing rate.

For individual assigned projects the proposal will identify, for each task, the estimated not-to- exceed cost. The combination of all phases / tasks shall become the DB Entity’s maximum not-to-exceed cost for all services. Compensation for each phase will be in accordance with the “Sample Standard ISID Contract for DB Entity Services,” Article 2 – Compensation.

The following Items, B, C, and D will be required only at the time a proposal for an individual assigned project is requested. However, the DB Entity is required to complete and submit one or more of the 2025 TANK AND SOIL REMOVAL COST SHEET(s), which includes the Example Site and Unit Pricing sheet for EACH of the EGLE District Offices in which they are interested in providing services. The quantities indicated in these sheets are the potential maximum costs per district the DB Entity’s bids on and they will be used in this RFP for pricing only. Actual sites will have different quantities.

If the professional is selected for contract award to provide services in an EGLE district, the sheet completed and submitted by the DB Entity for that district office will be used to establish the unit prices and schedule of values for future assignment(s) located within the boundary of that district office.

http://www.michigan.gov/dmb/0%2C4568%2C7-150-41516-269818--%2C00.html

III-3 STANDARD DB ISID CONTRACT PROVISIONS

The DB Entity agrees to the terms and conditions stipulated in the Standard DB ISID Contract Provisions and will be required to execute the attached Standard DB ISID Contract Provisions language for design-build services. If an item is not applicable to the assigned site for tank/soil removal, it will not be enforced. The contract will be as outlined in the RFP. For example, it is not anticipated that a registered surveyor will be utilized at every site, but accurate as-built drawings will be required as part of the Construction Removal Report. Builder’s Risk Insurance will not be required but each assignment will have its own prevailing wage rates.

Each assignment will have its unique requirements. The liquidated damages may apply to one assignment but not to other assignments and will be clearly identified in the assignment’s scope of work.

However, it is not anticipated that liquidated damages will be applied with the majority of assignments under this contract.

Most of the assignments will not be federally funded work, and Davis Bacon Act will not apply. However, State of Michigan prevailing wage rates will apply, and each assignment will have its own prevailing wage rates. The firms will need to factor in the potentially applied prevailing wage rates into the unit rate prices for the corresponding counties/districts.

Use the attached DB forms to establish your total compensation.

The following instructions are to be used by the DB Entity Services Contractor firms to determine the hourly billing rate to use on State of Michigan projects.

The DB Entity’s Consultant must submit a separate hourly billing rate for the DB Entity consultant services they will provide for State of Michigan Projects. No mark-up of the DB Entity’s Consultant services hourly billing rates will be allowed.

The Department will reimburse the DB Entity for the actual cost of printing and reproduction of the contract bidding documents, soil borings, surveys and any required laboratory testing services and use of field equipment. No mark-up of these Project costs will be allowed

2025 HOURLY BILLING RATE

Based on 2024 Expenses

OVERHEAD ITEMS ALLOWED FOR THE DB ENTITYSERVICES CONTRACTOR

FIRM’S HOURLY BILLING RATE CALCULATION

SALARIES: EMPLOYEE BENEFITS: INSURANCE:

Principals (Not Project Related)

Hospitalization DB Entity Liability Insurance

Clerical / Secretarial Employer’s Federal Insurance Contributions Act (FICA)Tax

Flight and Commercial Vehicle

Technical (Not Project Related)

Unemployment Insurance Valuable Papers

Temporary Help Tax Federal Unemployment Office Liability Technical Training Disability Office Theft Recruiting Expenses Worker’s Compensation Premises Insurance

Vacation Key – Personnel Insurance Holidays DB Entity Liability Insurance Sick Pay

Medical Payments

Pension Funds

Insurance - Life

Retirement Plans

TAXES: SERVICES (PROFESSIONAL) EQUIPMENT RENTALS:

Franchise Taxes Accounting Computers Occupancy Tax Legal Typewriter Unincorporated Business Tax

Employment Fees Bookkeeping

Single Business Tax Computer Services Bond) Dictating Property Tax Research Printing Income Tax Project / Contract Bond Furniture and Fixtures

Instruments

OFFICE FACILITIES: LOSSES: FINANCIAL:

Rents and Related Expenses

Bad Debts (net) Depreciation

Utilities Uncollectible Fee

Cleaning and Repair Thefts (not covered by Project / Contract)

Forgeries (not covered by Project / Contract)

SUPPLIES:

PRINTING AND

DUPLICATION:

SERVICES (NONPROFESSIONAL):

Postage Specifications (other than Contract Bidding documents)

Telephone and Telegram

Drafting Room Supplies Drawings (other than Contract Bidding documents)

Messenger Services

General Office Supplies Xerox / Reproduction

Library Photographs

Maps and Charts

Magazine Subscriptions

TRAVEL: MISCELLANEOUS:

All Project – Related Travel* (refer to page 13)

DB Entity Organization Dues for Principals and Employees

Licensing Fees

II-2-A. Position, Classification and Employee Billing Rate Information

Firm Name XYZ, Inc.

Yearly Hourly Billing Rate Increase 4%

Position/Classification

EXAMPL Year

E

Year

Year

Year

P4** Senior Principal Engineer/Scientist 9 $100.00 $104.00 $108.00 $113.00

P3** Principal Engineer/Scientist 8 $95.00 $99.00 $104.00 $108.00

P3** Senior Professional Engineer/Scientist 7 $90.00 $94.00 $98.00 $103.00

P2 Project Engineer/Scientist

Engineer/Scientist 6 $85.00 $88.00 $92.00 $96.00

P2 Project Engineer/Scientist

Engineer/Scientist 5 $80.00 $83.00 $87.00 $90.00

P2 Project Engineer/Scientist

Engineer/Scientist 4 $75.00 $78.00 $81.00 $84.00

P1 Staff Engineer/Scientist

Engineer/Scientist 3 $70.00 $73.00 $76.00 $79.00

P1 Staff Engineer/Scientist

Engineer/Scientist 2 $65.00 $68.00 $71.00 $75.00

P1 Staff Engineer/Scientist

Engineer/Scientist 1 $60.00 $62.00 $65.00 $68.00

T3 Senior Eng, Tech I Engineer/Field Tech. 3 $70.00 $73.00 $76.00 $79.00

T2 Engineer Tech II Engineer/Field Tech 2 $65.00 $68.00 $71.00 $75.00

T1 Engineer Tech III Engineer/Field Tech 1 $60.00 $62.00 $65.00 $68.00

T3 Administrative Assistant 3

Project Support Specialist 3 $50.00 $52.00 $56.00 $58.00

T2 Administrative Assistant 2

Project Support Specialist 2 $35.00 $36.00 $38.00 $39.00

T1 Adminstrative Assistant 1

Project Support Specialist 1 $30.00 $31.00 $32.00 $34.00

T3 Senior Designer/Drafter

CAD Operator 3 $70.00 $73.00 $76.00 $79.00

T2 Project Designer/Drafter

CAD Operator 2 $65.00 $68.00 $71.00 $75.00

T1 Staff Designer/Drafter

CAD Operator 1 $60.00 $62.00 $65.00 $68.00

*Billing Rate will be in accordance with the attached guideline page for instructions regarding the "Overhead Items used for Professional Billing Rate Calculation," and the "Sample Standard Contract for Professional Services," Article II, Compensation Text.

** Key Project Personnel

ACKNOWLEDGMENT OF ADDENDUMS

PSC acknowledges receipt of Addenda: No. dated: , No. dated: No. dated: