2024 09 13 - Clatsop Cty Security Bid Documents Project Manual.pdf

CLATSOP COUNTY CIRCUIT COURT

SECURITY IMPROVEMENT

Astoria, OR for

Clatsop County

Project Manual

13 SEP 2024

BID DOCUMENTS

SERA Project Number

2101028-2

ARCHITECTURE

URBAN DESIGN + PLANNING

INTERIOR DESIGN

600 SW 10th Ave, Suite 500

PORTLAND, OREGON 97205

P. 503.445.7372 F. 503.445.7395

SERADESIGN.COM

PROJECT NO. 2101028.2 CLATSOP COUNTY CIRCUIT COURT PAGE 1

13 SEP 2024 SAFETY IMPROVEMENTS SECTION 00 01 07

SEALS PAGE

SERA Architects, Inc. Permit Set

Architect of Record A. SERA Design and Architecture, Inc.

Architect: George D. Hager, Jr.

Address: 600 SW 10th Avenue, Suite 500 City: Portland, Oregon Tel: 503-445-7372

B. Project Manager: Bill Poulos Email: BillP@seradesign.com

MEP-F:

A. Cundiff Engineering, Inc. (CEI)

Plumbing Engineer:

Mech. Engineer: Christopher Boyd Elect. Engineer: Pedro Alzaga Address: 7007 SW Cardinal Ln, City: Portland, Oregon Tel: 503-521-7260

B. Project Manager: Christopher Boyd Email: ChrisB@cundiffmep.com

BID DOCUMENTS

9/12/2024

95550

E

DR

ALZ

GA

A

EXPIRES: 12/31/2023

NOV. 12, 20

91P

O

Digitally Signed

09/12/2024

70654

EXPIRES: 12/31/2023

JUNE 14, 20

12/31/2025

Digitally Signed mailto:BillP@seradesign.com

PROJECT NO. 2101028.2 CLATSOP COUNTY CIRCUIT COURT PAGE 1

13 SEP 2024 SAFETY IMPROVEMENTS SECTION 00 01 10

TABLE OF CONTENTS

SERA Architects, Inc. BID DOCUMENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 07 SEALS PAGE

00 01 10 TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 20 00 PRICE AND PAYMENT PROCEDURES

ARCHITECTURAL BULLETIN (AB) FORM FORM

01 21 00 ALLOWANCES

01 22 00 UNIT PRICES

01 23 00 ALTERNATES

01 26 13 REQUEST FOR INTERPRETATION

RFI SAMPLE FORM FORM

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 35 73 DELEGATED DESIGN PROCEDURES

01 35 91 PERIOD TREATMENT PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 60 00 PRODUCT REQUIREMENTS

SUBSTITUTION REQUEST FORM (DURING BIDDING) FORM

SUBSTITUTION REQUEST FORM (AFTER BIDDING) FORM

01 70 00 EXECUTION AND CLOSEOUT REQUIREMENTS

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 78 00 CLOSEOUT SUBMITTALS

01 79 00 DEMONSTRATION AND TRAINING

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION

DIVISION 03 - CONCRETE

03 30 00 CAST-IN-PLACE CONCRETE

03 54 00 CAST UNDERLAYMENT

DIVISION 04 – MASONRY

NOT USED

DIVISION 05 - METALS

05 50 00 METAL FABRICATIONS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

06 20 00 FINISH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 00 THERMAL INSULATION

07 92 00 JOINT SEALANTS

DIVISION 08 - OPENINGS

PROJECT NO. 2101028.2 CLATSOP COUNTY CIRCUIT COURT PAGE 2

TABLE OF CONTENTS

SERA Architects, Inc. BID DOCUMENTS

08 03 53 RESTORATION OF WOOD WINDOWS

08 17 23 PRE-HUNG WOOD DOORS

08 34 53 SECURITY DOORS AND FRAMES MTA/SERA

08 52 00 WOOD WINDOWS

08 56 53 SECURITY WINDOWS

08 71 00 DOOR HARDWARE

HARDWARE GROUPS

08 80 00 GLAZING

DIVISION 09 - FINISHES

09 05 61 COMMON WORK RESULTS FOR FLOORING PREPARATION

09 21 16 GYPSUM BOARD ASSEMBLIES

09 51 00 ACOUSTICAL CEILINGS

09 66 13 PORTLAND CEMENT TERRAZZO FLOORING

09 67 00 FLUID-APPLIED FLOORING

09 68 13 TILE CARPETING

09 90 00 PAINTING AND COATING

DIVISION 10 - SPECIALTIES

10 26 41 BALLISTIC RESISTANT PANELS MTA/SERA

10 28 00 TOILET, BATH, AND LAUNDRY ACCESSORIES MTA/SERA

10 51 23 PLASTIC LAMINATE-CLAD LOCKERS

DIVISION 11 - EQUIPMENT

NOT USED

DIVISION 12 - FURNISHINGS

12 36 00 COUNTERTOPS

DIVISION 13 - SPECIAL CONSTRUCTION THROUGH DIVISION 14 – CONVEYING

EQUIPMENT

NOT USED

DIVISION 21 - FIRE SUPPRESSION

21 00 50 BASIC FIRE SUPPRESSION MATERIALS

AND METHODS

21 10 00 FIRE SUPPRESSION SYSTEMS

DIVISION 22 - PLUMBING

22 00 50 BASIC PLUMBING MATERIALS AND METHODS CEI

22 05 23 VALVES CEI

22 05 29 HANGERS AND SUPPORTS CEI

22 05 53 PLUMBING IDENTIFICATION CEI

22 07 13 PLUMBING INSULTATION CEI

22 11 16 PLUMBING PIPING CEI

22 40 00 PLUMBING FIXTURES CEI

PROJECT NO. 2101028.2 CLATSOP COUNTY CIRCUIT COURT PAGE 3

TABLE OF CONTENTS

SERA Architects, Inc. BID DOCUMENTS

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 00 50 BASIC MECHANICAL MATERIALS AND METHODS CEI

23 05 29 HANGERS AND SUPPORTS CEI

23 05 48 MECHANICAL VIBRATION AND SEISMIC CONTROLS CEI

23 05 53 MECHANICAL IDENTIFICAITON CEI

23 05 93 TESTING, ADJUSTING AND BALANCING CEI

23 07 13 MECHANICAL INSULATION CEI

23 31 13 HVAC DUCTWORK CEI

23 33 00 DUCT ACCESSORIES CEI

23 37 13 DIFFUSERS, REGISTERS AND GRILLES CEI

23 81 26 SPLIT-SYSTEM AIRCONDITIONS CEI

DIVISION 26 - ELECTRICAL

26 01 00 BASIC ELECTRICAL REQUIREMENTS CEI

26 05 00 COMMON WORK RESULTS FOR ELECRICAL CEI

26 05 19 LOW-VOLTAGE ELECTRICAL POWER

CONDUCTORS AND CABLES

CEI

26 05 26 GROUNDING & BONDING FOR ELECTRICAL

SYSTEMS

CEI

26 05 29 HANGERS & SUPPORTS FOR ELECTRICAL

SYSTEMS

CEI

26 05 33 RACEWAYS & BOXES FOR ELECTRICAL

SYSTEMS

CEI

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS CEI

26 24 00 PANELBOARDS CEI

26 27 26 WIRING DEVICES CEI

26 28 16 ENCLOSED SWITCHES & CIRCUIT BREAKERS CEI

26 50 00 LIGHTING CEI

DIVISION 27 - COMMUNICATIONS

27 15 13 COMMUNICATIONS COPPER HORIZONTAL CABLING CEI

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 31 11 DIGITAL, ADDRESSABLE FIRE ALARM SYSTEM CEI

DIVISION 31 - EARTHWORK

NOT USED

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 1216 ASPHALT PAVING

32 17 23 PAVEMENT MARKINGS

DIVISION 33 - UTILITIES

NOT USED

END OF TABLE OF CONTENTS

PROJECT NO. 2101028 CLATSOP COUNTY CIRCUIT COURT PAGE 1

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 10 00

SUMMARY

SERA Architect's Inc. BID DOCUMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Summary of the Work.

B. Owner's occupancy.

C. Contractor's use of site and general limitations.

D. Definitions used throughout the Specification and Drawings.

E. Specification formats and conventions.

1.02 PROJECT

A. Project Name: Clatsop County Circuit Court Security Improvements

B. Architect's Name and Address:

1. SERA Design and Architecture, Inc.

Architect of Record: George D. Hager, Jr.

600 SW 10th Avenue, Suite 500 Portland, Oregon 97205

C. The Project consists of the alteration of the existing Clatsop County Circuit Courthouse in Astoria, Oregon. The scope occurs mostly in the basement level of the building, where an existing storage room at the south of the building is converted to a security screening room where visitors can go through a security review prior to entry. Another storage space at the north side of the building is renovated into holding rooms for use of the Sheriff's office when escorting person in their custody to court. Other minor scopes include replacing an existing floor drain at the south entry stair, replacing the sashes in exterior windows on the main level, and installing bullet-resistant glazing at the level two reception area..

1.03 DESCRIPTION OF ALTERATIONS WORK

A. Scope of demolition and removal work is indicated on drawings and specified in Section 02 41 00.

B. Scope of alterations work is indicated on drawings.

1.04 OWNER FURNISHED ITEMS AND WORK

A. Items noted OFOI (Owner Furnished Owner Installed) will be furnished and installed by Owner before Substantial Completion.

1. Furnishings.

2. Magnetometer .

3. Security cameras, including all wiring. Limited conduit and rough-in is required by contractor, see drawings for further information .

B. Items noted OFCI (Owner Furnished Contractor Installed) will be furnished to the

Contractor for installation. The Contractor shall provide necessary components and their connection required for items to function properly as intended, including but not limited to, power, exhaust, ventilation, dust emission and collection.

1. Verify OFCI items prior to start of construction.

1.05 OWNER OCCUPANCY

A. Owner intends to continue to occupy adjacent portions of the existing building during the entire construction period.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

1.06 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

PROJECT NO. 2101028 CLATSOP COUNTY CIRCUIT COURT PAGE 2

SUMMARY

SERA Architect's Inc. BID DOCUMENTS

B. Arrange use of site and premises to allow:

1. Owner occupancy.

2. Work by Others.

3. Work by Owner.

4. Use of site by the public.

C. No Smoking Policy: Smoking is prohibited on Project Site.

D. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

E. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

1.07 DELEGATED DESIGN REQUIREMENTS

A. General requirements for Delegated Design components are specified in Section 01 35 73.

B. Specific design requirements are specified in Sections of Division 02 through 50 .

1.08 DEFINITIONS

A. Basic Contract definitions are included in the General Conditions.

1. Basic Contract Definitions: Contact Documents, Work, Project, Drawings, Specifications, Project Manual, Owner, Contractor , Subcontractor, Architect, Contract Time, Day, Substantial Completion, Contract Sum (or GMP), Change Order.

2. Basic contract definitions that are not defined in Division 01 - General Requirements shall have the same meaning as defined in Section 00 72 00 - General Conditions.

3. Where these definitions conflict with the Design-Builders prime contract with Owner, the prime contract shall govern.

B. "AHJ": Authority Having Jurisdiction is defined as “An organization, office, or individual responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure.”

C. "Approved": When used to convey Architect's action on Contractor 's submittals, applications, and requests, "approved" is limited to Architect's duties and responsibilities as stated in the Conditions of the Contract.

D. "Day": If not defined in the General Conditions to the Contract, "Day" shall mean calendar day.

E. "Directed": A command or instruction by Architect. Other terms including "requested," "authorized," "selected," "approved," "required," and "permitted" have the same meaning as "directed."

F. "Indicated": Requirements expressed by graphic representations or in written form on Drawings, in Specifications, and in other Contract Documents. Other terms including "shown," "noted," "scheduled," and "specified" have the same meaning as "indicated."

G. "Regulations": Laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, and rules, conventions, and agreements within the construction industry that control performance of the Work.

H. "Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, connection to building systems, and similar operations.

I. "Install": Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, PROJECT NO. 2101028 CLATSOP COUNTY CIRCUIT COURT PAGE 3

SUMMARY

SERA Architect's Inc. BID DOCUMENTS protecting, cleaning, and similar operations, complete and ready for the intended use.

J. "Provide": Furnish and install, complete and ready for the intended use.

K. "Project Site": Space available for performing construction activities. The extent of Project site is shown in Drawings and may or may not be identical with the description of the land on which Project is to be built.

L. "Work": Project material "furnished" and "installed" complete and ready for the intended use.

1.09 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the CSI/CSC's MasterFormat 50-Division numbering system.

B. Sections in Division 01 govern the execution of the Work of all Sections in the Specifications and Drawings.

C. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor .

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

3. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

This page intentionally left blank

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

SERA Architect's Inc. BID DOCUMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Contract modification procedures.

C. Additional architectural service for extraordinary contract administration.

D. Procedures for preparation and submittal of application for final payment.

1.02 DEFINITIONS

A. Architectural Bulletin Form (AB Form): Architect's form issued by Architect indicating "Architect's Supplemental Instruction" or "Proposal Request" or "Construction Change Directive" or as a signature cover to Contractor initiated proposal.

1. AB Form is included at the end of section.

B. Architect's Supplemental Instruction (ASI): Minor change in Work directed by Architect.

C. Proposal Request (PR): A formal request from Architect to Contractor for change in Contract Sum and Time required to perform a proposed change in Work. Proposal Request is not a directive to perform the proposed change.

D. "Construction Change Directive" and "Change Order" have meanings defined in AIA Document A201 .

E. Additional Contract Administration Services: Architectural service to enforce Contract Documents resulting from Contractor 's failure to comply with requirements or Contractor 's request for accelerated procedures.

1.03 SCHEDULE OF VALUES

A. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval.

B. Forms filled out by hand will not be accepted.

C. Submit a printed schedule on AIA Form G703 - Application and Certificate for Payment Continuation Sheet . Contractor's standard form or electronic media printout will be considered.

D. Submit Schedule of Values in duplicate within 15 days after date of Owner-Contractor Agreement .

E. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section. Identify site mobilization.

F. Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

G. Revise schedule to list approved Change Orders, with each Application For Payment.

H. See Article entitled "Applications for Progress Payments" for additional requirements.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Present required information on electronic media printout .

E. Form: AIA G702 Application and Certificate for Payment and AIA G703 - Continuation Sheet including continuation sheets when required.

F. Changes in the work shall be initiated using the SERA Architectural Bulletin (AB) Form.

PRICE AND PAYMENT PROCEDURES

SERA Architect's Inc. BID DOCUMENTS

G. Additional contract administration services is an additional architectural service and will be billed to the Owner who will then back-charge the Contractor .

H. Execute certification by notarized signature of authorized officer.

I. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

J. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

K. Submit electronically editable PDF copy of each Application for Payment.

L. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 01 30 00.

2. Construction progress schedule, revised and current as specified in Section 01 32 16 .

3. Project Record Documents as specified in Section 01 78 00, for review by Owner which will be returned to the Contractor.

a. Alternative: Review Record Documents with Architect prior to submitting Application.

4. Preliminary Closeout Documents when specified in Section 01 78 00.

M. Materials stored off site and included in the schedule of values for monthly payment application are to be stored in a bonded and secure facility. Copies of bill of sale for materials and certificate of insurance for material with Owner named as an insured are to be included with the payment application.

N. When Architect requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

1.05 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Price or Contract Time, Architect will issue instructions directly to Contractor.

B. Architect will advise of minor changes in the Work not involving an adjustment to Contract Sum or Contract Time as authorized by the Conditions of the Contract by issuing supplemental instructions on Architectural Bulletin Form (AB Form) .

C. Construction Change Directive: Architect may issue an AB Form, signed by Owner , instructing Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

D. Proposal Request: Architect may issue an AB Form which includes a detailed description of a proposed change with supplementary or revised Drawings and Specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid . Contractor shall prepare and submit a fixed price quotation within 15 days.

E. Contractor -initiated Requests for Change:

1. Contractor may propose a change by submitting a Request for Change to Architect, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation and a statement describing the effect on Work by separate or other contractors. Document any requested substitutions in accordance with Section 01 60 00. Contractor initiated Request for Change will be processed in one of the following methods:

a. Architect may reject Contractor proposal or may return it for modification.

b. Architect may attach Contractor proposal to SERA AB Form, complete the AB Form appropriately, and distribute it for signatures.

PRICE AND PAYMENT PROCEDURES

SERA Architect's Inc. BID DOCUMENTS

c. Architect may accept Contractor 's form if document has a place for signatures, sign it and distribute to Owner for signature.

2. Accepted requests for change: Obtain written acceptance from the Architect or Structural Engineer of Record for Contractor -initiated Requests for Change from that indicated in the contract documents.

3. Bear costs for Contractor -initiated Requests for Change.

4. Pay engineering fees for Structural Engineer of Record's time to check the adequacy of such changes.

F. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For pre-determined unit prices and quantities, the amount shall be based on the fixed unit prices.

G. Substantiation and Computation of Costs: Provide complete itemized cost information with substantiating backup for each item for evaluation as follows:

1. Quantities of products, labor, and equipment.

2. Taxes, insurance, and bonds.

3. Overhead and profit on products and labor only. Overhead and profit is limited as follows:

a. As indicated in the Agreement

4. Justification for any change in Contract Time.

5. Credit for deletions from Contract, similarly documented.

6. For Time and Material work, submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract.

H. Execution of Change Orders: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

I. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

J. Promptly enter changes in Project Record Documents.

1.06 EXTRAORDINARY CONTRACT ADMINISTRATION SERVICE

A. Owner-Architect Agreement identifies certain additional services for which Architect may receive additional compensation. Some of these services may result out of actions or non-actions by Contractor ; these include, but are not limited to:

1. Design services for modification resulting from substitution proposed by Contractor.

2. Review of submittals after the first re-submittal.

3. Review or response to unnecessary or frivolous RFI.

4. Second notification and review of non-compliant work.

5. Design services to correct or incorporate non-compliant work.

6. Design or engineering specified as Contractor 's responsibility; for example, for delegated design components or for performance-specified work.

7. Performing administrative work specified as Contractor 's responsibility when Contractor refuses to perform after notification.

8. Performing administrative work specified as Contractor 's responsibility when requested to expedite the Work.

9. Providing extra construction administration services after the specified date of Substantial

Completion or the specified date of Final Completion when delay is not caused by Owner.

10. Re-inspection for Substantial Completion or Final Completion.

B. Architect will issue Notice for Extraordinary Contract Administration Services to Owner and a copy to Contractor . Thereafter, Architect will record time and expense for each occurrence, or in the case of recurring occurrences, each type of occurrence.

1. Architect will, at their discretion, invoice Owner monthly for additional services.

PROJECT NO. 2101028 CLATSOP COUNTY CIRCUIT COURT PAGE 4

PRICE AND PAYMENT PROCEDURES

SERA Architect's Inc. BID DOCUMENTS

2. Architect’s fee schedule for additional services is included in Owner-Architect Agreement, and is available to Contractor upon request.

C. Owner reserves the right to charge the cost of Architect’s extraordinary contract administration service plus 10 percent administration cost to Contractor in an AB Form.

1.07 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 70 00.

2. Affidavit that payrolls and bills have been satisfied.

3. Consent of Surety to make Final Payment.

4. Certificate evidencing that Builder's Risk Iinsurance required after Substantial Completion will remain in force and a written statement that Contractor knows of no reason that insurance will not be renewed for the required period until Final Payment

PART 2 PRODUCTS - NOT USED

(project) Architectural Bulletin

Project Name: Project Name Project Number: ##### Bulletin No. ## Initiated By: What Company Date Issued ## Month Year Client: Client Contractor: GC Name Client Contract #

Subject The following instruction is hereby issued:

PART A: DESCRIPTION OF WORK

x.1 (DISPOSITION) (Description – describe work scope in this space – text to be Title Case and not bold. Column to left, i.e. “disposition” to denote type of change using on the following works (or iterations), “ADD”, “DELETE”, “CLARIFY”, or “CHANGE”.

Disposition text to be ALL CAPS and bold.)

x.2 (DISPOSITION) (Description – describe work scope in this space – text to be Title Case and not bold. Column to left, i.e. “disposition” to denote type of change using on the following works (or iterations), “ADD”, “DELETE”, “CLARIFY”, or “CHANGE”.

Disposition text to be ALL CAPS and bold.)

ATTACHMENTS:

Issued by: SERA (entity) (SERA employee)

PART B: PROPOSED ADJUSTMENTS

1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is:

2. The Contract Time is proposed to:

ARCHITECT’S SUPPLEMENTAL INSTRUCTION (complete PART A only) The Work shall be carried out in accordance with the following supplemental instructions issued in accordance with the Contract Documents without change in Contract Sum or Contract Time. Proceeding with the Work in accordance with these instructions indicates the Contractors acknowledgement that there will be no change in the Contract Sum or Contract Time.

PROPOSAL REQUEST (complete PART A only) Please submit an itemized quotation for changes to the Contract Sum and/or Contract Time incidental to the proposed modifications of the Contract Documents described below. DO NOT PROCEED WITH WORK UNTIL RECEIVING FURTHER WRITTEN INSTRUCTION This is not a change order, a construction change directive or a direction to proceed with the work described herein.

CONSTRUCTION CHANGE DIRECTIVE (complete PARTS A & B) You are hereby directed to make the following change(s) in this Contract. Track the costs of changes to the Contract as described in proposed adjustments (Part B) below.

Unit Price of $ per Lump Sum (increase) (decrease) of $ As provided in Subparagraph 7.3.3 of AIA Document A201 2007 Edition As follows:

Remain unchanged

600 SW 10TH AVENUE, SUITE 500, POR TLAND OR 97205 T 503.4 45.7372 F 503.4 45.7395 SERADESIGN.COM

When signed by the Client and Architect, and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above.

Signature by the Contractor indicates agreement with the proposed adjustments in Contract Sum and Contract Time set forth in this Directive.

ARCHITECT CLIENT/CLIENT’S REP CONTRACTOR

SERA Architects, Inc.

600 SW 10th Avenue, Suite 500 Portland, Oregon 97205

(Company name) (Company address)

(Company name) (Company address)

Signed: Signed: Signed:

Date: Date: Date:

Be adjusted with an (increase) (decrease) of days

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 21 00

ALLOWANCES

SERA Architect's Inc. BID DOCUMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Cash allowances.

B. Contingency allowance.

C. Inspecting and testing allowances.

D. Payment and modification procedures relating to allowances.

1.02 RELATED REQUIREMENTS

A. Section 01 20 00 - Price and Payment Procedures: Additional payment and modification procedures.

1.03 CASH ALLOWANCES

A. Costs Included in Cash Allowances: Cost of product to Contractor or subcontractor, less applicable trade discounts, less cost of delivery to site , less applicable taxes .

B. Costs Not Included in Cash Allowances: Product delivery to site and handling at the site, including unloading, uncrating, and storage; protection of products from elements and from damage; and labor for installation and finishing.

C. Architect Responsibilities:

1. Consult with Contractor for consideration and selection of products, suppliers , and installers.

2. Select products in consultation with Owner and transmit decision to Contractor.

3. Prepare Change Order.

D. Contractor Responsibilities:

1. Assist Architect in selection of products, suppliers , and installers.

2. Obtain proposals from suppliers and installers and offer recommendations.

3. On notification of which products have been selected, execute purchase agreement with designated supplier and installer.

4. Arrange for and process shop drawings, product data, and samples. Arrange for delivery.

5. Promptly inspect products upon delivery for completeness, damage, and defects. Submit claims for transportation damage.

E. Differences in costs will be adjusted by Change Order.

1.04 CONTINGENCY ALLOWANCE

A. Contractor's costs for products, delivery, installation, labor, insurance, payroll, taxes, bonding, equipment rental, overhead and profit will be included in Change Orders authorizing expenditure of funds from this Contingency Allowance.

B. Funds will be drawn from the Contingency Allowance only by Change Order.

C. At closeout of Contract, funds remaining in Contingency Allowance will be credited to Owner by Change Order.

1.05 INSPECTING AND TESTING ALLOWANCES

A. Costs Included in Inspecting and Testing Allowances: Cost of engaging an inspecting or testing agency; execution of inspecting and tests; and reporting results.

B. Costs Not Included in the Inspecting and Testing Allowances:

1. Costs of incidental labor and facilities required to assist inspecting or testing agency.

2. Costs of testing services used by Contractor separate from Contract Document requirements.

3. Costs of retesting upon failure of previous tests as determined by Architect.

C. Payment Procedures:

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 21 00

ALLOWANCES

SERA Architect's Inc. BID DOCUMENTS

1. Submit one copy of the inspecting or testing firm's invoice with next application for payment.

2. Pay invoice on approval by Architect.

D. Differences in cost will be adjusted by Change Order.

PART 2 PRODUCTS - NOT USED

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 22 00

UNIT PRICES

SERA Architect's Inc. BID DOCUMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. List of unit prices, for use in preparing Bids.

B. Measurement and payment criteria applicable to Work performed under a unit price payment method.

C. Defect assessment and non-payment for rejected work.

1.02 COSTS INCLUDED

A. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit.

1.03 UNIT QUANTITIES SPECIFIED

A. Quantities indicated in the Bid Form are for bidding and contract purposes only. Quantities and measurements of actual Work will determine the payment amount.

1.04 MEASUREMENT OF QUANTITIES

A. Measurement methods delineated in the individual specification sections complement the criteria of this section. In the event of conflict, the requirements of the individual specification section govern.

B. Take all measurements and compute quantities. Measurements and quantities will be verified by Architect.

C. Assist by providing necessary equipment, workers, and survey personnel as required.

D. Measurement Devices:

1. Weigh Scales: Inspected, tested and certified by the applicable state Weights and Measures department within the past year.

2. Platform Scales: Of sufficient size and capacity to accommodate the conveying vehicle.

3. Metering Devices: Inspected, tested and certified by the applicable state department within the past year.

E. Measurement by Weight: Concrete reinforcing steel, rolled or formed steel or other metal shapes will be measured by handbook weights. Welded assemblies will be measured by handbook or scale weight.

F. Measurement by Volume: Measured by cubic dimension using mean length, width and height or thickness.

G. Measurement by Area: Measured by square dimension using mean length and width or radius.

H. Linear Measurement: Measured by linear dimension, at the item centerline or mean chord.

I. Stipulated Price Measurement: Items measured by weight, volume, area, or linear means or combination, as appropriate, as a completed item or unit of the Work.

J. Perform surveys required to determine quantities, including control surveys to establish measurement reference lines. Notify Architect prior to starting work.

K. Contractor's Engineer Responsibilities: Sign surveyor's field notes or keep duplicate field notes , calculate and certify quantities for payment purposes.

1.05 PAYMENT

A. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Architect, multiplied by the unit price.

B. Payment will not be made for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 22 00

UNIT PRICES

SERA Architect's Inc. BID DOCUMENTS

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from the transporting vehicle.

4. Products placed beyond the lines and levels of the required Work.

5. Products remaining on hand after completion of the Work.

6. Loading, hauling, and disposing of rejected Products.

1.06 DEFECT ASSESSMENT

A. Replace Work, or portions of the Work, not complying with specified requirements.

B. If, in the opinion of Architect, it is not practical to remove and replace the Work, Architect will direct one of the following remedies:

1. The defective Work may remain, but the unit price will be adjusted to a new unit price at the discretion of Architect.

2. The defective Work will be partially repaired to the instructions of the Architect, and the unit price will be adjusted to a new unit price at the discretion of Architect.

C. If, in the opinion of Owner, it is not practical to remove and replace the Work, Owner will direct one of the following remedies:

1. The defective Work may remain, but the unit price will be adjusted to a new unit price at the discretion of Owner.

2. The defective Work will be partially repaired to the instructions of the Owner, and the unit price will be adjusted to a new unit price at the discretion of Owner.

D. The individual specification sections may modify these options or may identify a specific formula or percentage price reduction.

E. The authority of Architect to assess the defect and identify payment adjustment is final.

1.07 SCHEDULE OF UNIT PRICES

A. Item: wood window sash replacement ; Section 08 03 53 .

PART 2 PRODUCTS - NOT USED

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 23 00

ALTERNATES

SERA Architect's Inc. BID DOCUMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Schedule of Alternates.

B. Procedures for Alternates.

1.02 DEFINITIONS

A. Alternate: An amount proposed by Bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

B. Deferred Alternate: An Alternate that may be accepted by Owner after execution of

Agreement.

1. Deferred Time Limit: Unless stated otherwise in Bidding Requirements or Contracting Requirements or description of a specific Alternate. Alternates may be accepted up to 60 days after Bids are due.

1.03 PROCEDURE

A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

1.04 ACCEPTANCE OF ALTERNATES

A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected or deferred at

Owner's option. Accepted alternates will be identified in the Owner-Contractor Agreement or an amendment there to.

B. Coordinate related work and modify surrounding work to integrate the Work of each

Alternate.

1.05 SCHEDULE OF ALTERNATES

A. Alternate No. 1 - South Entry Drain - Remote Catch Basin Connection:

1. Base Scope: At the South entry stairs, remove portion of existing exterior concrete stair run and upper stair landing. Install trench drain at the upper landing and linear drain at lower landing. Install piping to connect new trench drain to new linear drain.

2. Alternate description: In lieu of connecting trench drain to linear drain, install connection from trench drain to catch basin at east edge of parking area, approx. 80' VIF. Demolish paving as required.

B. Alternate No. 2 - Level 2 Reception Transaction Window:

1. Base Scope: At level 2 reception area, add transaction window with bullet resistant glazing per Section 08 56 53, with one fixed panel and one operable panel.

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 23 00

ALTERNATES

SERA Architect's Inc. BID DOCUMENTS

2. Alternate Description: Fixed panel of transaction window to be bullet resistant glazing per base bid. Operable panel to be wood panel to match existing wood trim, in lieu of bullet resistant glazing.

C. Alternate No.3 Main Level Door Hardware:

1. Alternate Description: Add scope to include changing door hardware for door 100 (double doors serving as the North entry to the main level). Hardware is revised to exit-only egress hardware. See section 08 71 00 for additional information.

D. Alternate No. 4 - Replace Existing Bullet-Resistant Glass:

1. Alternate Description: Add scope to replace existing bullet-resistant glass at main level courtroom and judge’s chambers. Existing glass is installed in metal-framed interior storm windows. Intent of alternate is to replace glass while re-using the existing storm-window frames. Basis of design is level 3 bullet resistance for glass. Contractor shall confirm compatibility of glass with existing frame size and verify desired bullet-resistance level with Owner and prior to purchase of glass product.

PART 2 PRODUCTS - NOT USED

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 26 13

REQUEST FOR INTERPRETATION

SERA Architect's Inc. BID DOCUMENTS

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes procedure for coordinating and submitting Request for Interpretation (RFI).

1.02 DEFINITIONS

A. RFI: Request from Contractor to Architect seeking interpretation or clarification of the Contract Documents.

1.03 RFI PROCEDURE

A. Review Contract Documents and Project Site in a thorough and timely manner so Architect will have sufficient time to respond to RFI prior to execution of subject construction.

1. Claim for additional Time or Cost when RFI is answered within time limit specified in this Section will be rejected.

B. Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor . RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor 's work or work of subcontractors.

C. When possible, request interpretation at next Progress Meeting. Record Architect’s response in meeting minutes.

1. When response is not given during meeting, submit RFI in approved format.

1.04 SUBMITTALS

A. RFI Form: Electronic form furnished by Architect, numbered and signed by Contractor .

1. Number each page of attachments with RFI number in lower right corner.

2. Attachments shall be electronic files in Portable Document Format (PDF) format.

B. RFI Content: Include detailed, legible description of item needing interpretation and the following:

1. Project name and number.

2. Date.

3. Name of Contractor.

4. Name of Architect.

5. RFI number, numbered sequentially. Add revision numbers as decimal and digit.

6. RFI subject title, less than five words

7. Initiator of question

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor 's suggested solution(s). If Contractor 's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state anticipated impact in the RFI.

12. Contractor 's signature.

13. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

a. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments.

14. Single discipline per RFI: Architectural, Civil, Structural, Mechanical or Electrical

15. Space for reply on same page, if possible.

REQUEST FOR INTERPRETATION

SERA Architect's Inc. BID DOCUMENTS

C. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Use form from Procore. Include the following:

1. Project name.

2. Name and address of Contractor .

3. Name and address of Architect.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Instrument of Change, Construction

Change Directive, or Proposal Request, as appropriate.

1.05 ARCHITECT'S ACTION

A. Architect will review each RFI, determine action required, and return it. Allow 7 days in total for Architect and Consultant response for each RFI..

1. Architect's goal will be to return RFI as quickly as possible. However, quick response is not guaranteed.

2. The following RFIs are defined as frivolous and will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for information already indicated in the Contract Documents.

d. Requests for information derived from activities assigned to Contractor in the

Contract Documents.

e. Requests for approval of adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or RFIs with numerous errors.

h. Questions relating to construction means, methods, techniques, sequences, procedures or safety precautions. (These are Contractor ’s responsibility exclusively.)

i. Questions relating to construction schedule, coordination between trades, or division of work among subcontractors. (These are also Contractor ’s responsibility exclusively.)

3. Architect's action may include a request for additional information, in which case Architect's time for response will start again.

4. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Contract Modification Procedures.

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

b. Do not proceed with this work until Change Order is executed.

B. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within 5 days if Contractor disagrees with response.

C. Frivolous RFI’s: An RFI can be considered frivolous if the requested information is clearly shown in the Contract Documents. In addition, an RFI submitted confirming information already in the contract documents, confirming information previously provided by Architect, or requesting confirmation to questions previously answered are also considered frivolous.

Frivolous RFI’s may constitute a claim from the Architect or Engineer against the Contractor .

Compensation will be assessed to Contractor in accordance with Section 01 20 00 - Price and Payment Procedures.

1.06 QUALITY ASSURANCE

A. Contractor shall strive to keep the number of RFIs to a minimum.

REQUEST FOR INTERPRETATION

SERA Architect's Inc. BID DOCUMENTS

1. Prior to submitting RFI, carefully study Contract Documents to assure that requested information is not already available. RFIs that request information available in the Contract Documents will be considered frivolous.

B. RFI is not a substitute for Shop Drawing. When multiple RFIs are submitted for related work, Architect may require a Shop Drawing.

C. RFI submitted by Fax is not acceptable.

PART 2 PRODUCTS - NOT USED

This page intentionally left blank

[Project #]

RFI # Subcontractor RFI #

RFI Title

Issued on Requested return date

Requested by

(with proposed solution as applicable):

Detail/Drawing # Specification Section(s)

Attachments

[Client]

[Client Contract #]

Response:

[Project Name]

Description

The Work shall be carried out in accordance with the following supplemental instructions issued in accordance with the Contract

Documents without change in Contract Sum or Contract Time. Proceeding with the Work in accordance with these instructions indicates your acknowledgment that there will be no change in the Contract Sum or Contract Time.

REQUEST FOR INTERPRETATION

[THIS SPACE IS

INTENDED FOR

CONTRACTOR LOGO

AND CONTACT

INFO]

Architect Review Date Consultant Review Date

Critical to Schedule: Yes No

13 SEP 2024 SECURITY IMPROVEMENT SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

SERA Architect's Inc. BID DOCUMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Communication with Architect.

B. Project coordination.

C. Preconstruction meeting.

D. Progress meetings.

E. Construction progress schedule.

F. Progress photographs.

G. Coordination drawings.

H. Submittals for review, information, and project closeout.

I. Number of copies of submittals.

J. Submittal control report and submittal procedures, including the following:

1. Proposed products list.

2. Product data.

3. Shop drawings.

4. Samples.

5. Design data.

6. Test reports.

7. Certificates.

8. Manufacturer's instructions.

9. Manufacturer's field reports.

1.02 SUBMITTALS

A. Pre-Construction Meeting Submittals: Bonds, insurance, schedule of values, project personnel directory, subcontractor and supplier list, and other lists; specified in other Sections.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

C. Minutes of meetings required in this Section.

D. Coordinated Ceiling Drawings: \

1. Architect will review, stamp and return a digital copy with comments within 14 days after receipt. Procedure requirements for Shop Drawings apply.

2. Architect's review is for compliance with design intent and does not relieve Contractor of coordination and performance requirements.

3. Electronically distribute reviewed drawings to appropriate entities.

E. Submittal Control Report:

1. Prepare and maintain a separate submittal log to monitor submittals required by the contract documents. Show:

a. Work item number corresponding to the specification section and construction schedule.

b. Contractor, subcontractor, sub-subcontractor or supplier responsible for each work item.

c. Narrative description of the work item.

ADMINISTRATIVE REQUIREMENTS

SERA Architect's Inc. BID DOCUMENTS

d. Number of days required for preparation of the submittal.

e. Date submittal due.

f. Number of days allowed for approval.

g. Date approval due.

h. Number of days required to fabricate and deliver item to the Contractor .

i. Date of delivery.

j. Date item required to be installed, corresponding to the construction schedule.

2. Distribution:

a. Distribution copies of reviewed schedule to: Architect and Consultants.

b. Instruct recipients to report any inability to comply and provide detailed explanation with suggested remedies.

F. Submit digital copies of photographs to Owner on approved media (CD, DVD) with project record documents. Catalog and index files in chronological sequence; include table of contents in editable format such as Microsoft Word.

1.03 PROJECT COORDINATION

A. Coordinate construction operations specified in different Sections to ensure efficient and orderly installation of each part of the Work. Coordinate portions of work that depend on each other for proper installation, connection, and operation.

B. The written agreement, drawings, specifications and any addenda comprise the contract for this project. They shall be treated as one entity, equally, without priority. Items, elements, fixtures, systems and equipment shown shall be furnished and installed even though typically shown elsewhere.