2-Invitation to Bid - 440 S 500 E Window Replacement - ADA WCAG Accessible vFINAL ADA WCAG Compatible.pdf

Bidding Documents for

First Step House

Project Address:

440 S 500 E, Salt Lake City, UT 84102

July 21, 2026

This project will include removing and replacing the 18 existing windows located on the north side of the main floor.

Business Address:

440 South 500 East

Salt Lake City, UT 84102

Index to Bidding Documents

The table below lists each division and exhibit included in this bidding package, with the corresponding page count for each item.

Division Title Pages

A. Cover Page 1

B. Index to Bidding Documents 1

C. Invitation to Bid 1

D. Bidding Documents —

Documents Required at the Time of Bidding

a. Bid Form 2

b. Contractor's License —

c. Certificate of Liability Insurance —

d. Certificate – Workers' Compensation Insurance —

e. Special Conditions 4

f. Example of Construction Project Contract 2

The following exhibits from Salt Lake City are hereby incorporated into this contract:

H. Wage Determination 7

J. Section 3 – Davis-Bacon Labor Relations 1

K. Section 3 – Compliance Worksheet 6

L. HUD-4010 Federal Labor Standards Provisions 10

N. Form WH-347 2

O. Instructions to Form WH-347 3

Q. Davis-Bacon Labor Posters 2

General Information

R. Waiver of Lien 1

S. Notice to Proceed 1

INVITATION TO BID

Project: 440 S 500 E, Salt Lake City, UT 84102

This project will include removing and replacing the 18 existing windows located on the north side of the main floor.

ATTENTION TO CONTRACTORS: On July 30th, 2026, at 10am a mandatory pre-bid meeting will be held at 440 S 500 E, Salt Lake City, UT 84102. Questions regarding this bid may be submitted via email to khamlet@firststephouse.org until

August 6th, 2026, at 10am.

Bids for this project must be submitted to the Bonfire/U3P website by 3pm on August 13th, 2026. All bids will be reviewed by the Project Manager, or their representative, on August 17th, 2026.

First Step House reserves the right to reject any and all bids or to waive any informality or technicality in any bid in the interest of the owner.

INSTRUCTIONS TO BIDDERS: ATTENDANCE AT THE PRE-BID MEETING IS MANDATORY.

NOTICE TO ALL PROSPECTIVE CONTRACTORS

This project will be a FEDERALLY FINANCED COMMUNITY DEVELOPMENT PROJECT. All rules and regulations governing such projects will be applicable. The contract is to be awarded to the lowest responsible and responsive bidder, whose bid meets the requirements and criteria set forth in the request for bids. Requirements for prevailing wage rates and certified payrolls apply as it is subject to the Davis-Bacon Act.

Salt Lake City strongly encourages that employment and other economic activities generated by HUD-assisted projects, to the greatest extent feasible, be directed to low-and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

All prime contractors participating in this project must have a Unique Entity ID (UEI) number and be registered on the federal System for Award Management (SAM) at sam.gov. Prime contractors must also verify on sam.gov and maintain documentation that all subcontractors on this project have not been debarred by the federal government.

Debarment and Suspension: No individual or business debarred or suspended from participating in Federally funded construction projects is allowed to participate in this project. It is the responsibility of the Prime/General Contractor to ensure excluded parties do not participate in this project at any level/tier. (29 CFR Part 1471, 29 CFR § 5.12, Executive Orders12549 and 12689)

For further information, contact the Project Manager at khamlet@firststephouse.org mailto:khamlet@firststephouse.org https://sam.gov/ https://sam.gov/ mailto:khamlet@firststephouse.org

BID FORM

First Step House

440 S. 500 E.

Salt Lake City, UT 84102

This project will include removing and replacing the 18 existing windows located on the north side of the main floor.

1. The undersigned, having visited the project site and familiarized themselves with the local conditions affecting the cost of work, and with the Plans and Specifications including all documents listed in the Index to Bidding Documents:

1. Instructions to Bidders

2. Construction Contract and General Conditions

3. Description of Work

4. Federal Wage Determination

5. HUD 4010

6. Section 3 – Minority, and Woman Owned Business Certification

The above Contractor proposes to furnish all materials and accomplish all work in accordance with the above for documents within the time set forth therein and at the prices of:

2. Base Bid (lump sum) dollars.

3, Bid Security (5%) in the sum of dollars, ($ _____ ). In the form of

_________ is submitted herewith in accordance with the Specifications.

Only applicable if the Base Bid is more than $50,000.

4. By submitting this bid, the bidder understands that its bid may not be withdrawn for a period of 60 days immediately following the date of bid opening. If written notice of acceptance of this bid is mailed, telegraphed or otherwise delivered to the undersigned within 60 days after the opening thereof, the undersigned agrees to execute and deliver a contract in the prescribed form and furnish the required Bond, Insurance Certificate, Business License, and all required Bonds within 10 days after the contract is presented to the undersigned for signature.

5. The bidder further understands that the Owner reserves the right to reject any or all bids.

6. The work shall be fully completed within 30 consecutive calendar days after the receipt of the Notice to Proceed.

7. Liquidated Damages: $200.00 per day following the established completion date until satisfactory completion.

8. Insurance: The successful bidder MUST furnish the Owner with certificates of insurance showing coverage in force throughout the time of this contract, in the amounts and types specified in the HUD General Conditions. The Owner must be named as additional insured by endorsement to the policy and shall be given thirty (30) days prior written notice in the event of cancellation. Such must be submitted to the Owner within ten (10) days of Notice of Contract Award.

9. Performance and Payment Bond: The successful bidder will be required to execute and deliver to the Owner within ten (10) days after the Notice of Contract Award, a Performance and Payment Bond for 100% of the total contract amount.

Only applicable if the Base Bid is more than $50,000.

10. CERTIFICATION:

Company Name:

Business License:

DUNS#:

Street Address:

City:

State:

Telephone:

Federal Identification Number:

Signatory Name (Print):

Title:

Signature:

Date:

Special Conditions

This project will include removing and replacing the 18 existing windows located on the north side of the main floor.

Table of Contents

1. Project and Scope 2

2. Workdays and Time 3

3. Security 3

4. Wage Rates Are Required 3

5. Allowances - Building Permit Fees 3

6. Tax Exempt 3

7. Time for Completion of Project 4

8. Allowable Markup on Change Orders 4

9. Bonds 4

10. Approval of Salt Lake City for Payment 4

11. Debarred 4

12. Exhibit “B” – Salt Lake City Exhibits 4

13. Special Conditions Supersede General Conditions 4

1. PROJECT & SCOPE

The project site is located at 440 S 500 E, Salt Lake City, UT 84102. The building is currently occupied and operating as a transitional housing facility operated by First Step House. The scope of work consists of the removal and replacement of 18 existing windows located on the north side of the building's main floor. Existing conditions: the current windows are outward-opening (casement-style) into an adjacent alleyway, with screens mounted on the interior side of the window.

New window requirements:

• Vertical-opening (single-hung or double-hung) operation

• Weather-resistant construction suitable for exterior exposure

• Screens mounted on the exterior of the window

• Locking/securing hardware operable from the interior only, for resident safety and security

Additional requirements for bidders:

• Contractor shall field-verify all rough opening dimensions prior to ordering materials, as existing openings may vary.

• All work shall comply with applicable Salt Lake City building codes, egress requirements, and energy code standards for replacement windows.

• Contractor is responsible for removal and proper disposal of all existing windows and debris.

• Work shall be performed in a manner that maintains a secure, weathertight building envelope at the end of each workday, given the facility remains occupied throughout construction.

• All materials and workmanship shall carry manufacturer and contractor warranties, to be specified in the bid response.

Any additional details regarding the project will be agreed upon by the OWNER and all BIDDERS at the pre-bid meeting.

2. WORKDAYS AND TIMES

Work hours will be between 8:00 AM. And 6:00 P.M. Monday through Friday. If work must occur at other times or on other days, it must be coordinated with the Owners Representative ahead of time so that proper arrangements can be made. Since the building is occupied, the Contractor must leave the premises in a clean condition at the end of each day.

Any damage done to facilities and finishes must be repaired by the Contractor to the satisfaction of the Owner.

3. SECURITY

The Contractor is responsible for their materials and tools during construction.

4. WAGE RATES

Davis Bacon wage rates are required to be paid on this project. All federal regulations referenced in the “Contract Rider Community Development Block Grant (CDBG) Requirements” apply to all Contractors, Subcontractors, and all tiers of Sub-Subcontractors. Contractor assumes responsibility of compliance by all Subcontractors and all tiers of Sub- Subcontractors.

5. ALLOWANCES

None

6. TAX EXEMPT

This project Is Not a tax-exempt project. However, the Owner is a tax-exempt entity. At the completion of the project, the Owner will submit for a refund of the state sales taxes paid on this project. The General Contractor and Subcontractors are to maintain and provide records to the Owner documenting sales taxes paid on behalf of this project.

7. TIME FOR COMPLETION OF PROJECT

Work on this contract shall be fully completed within 30 consecutive calendar days after receipt of the Notice to Proceed.

8. ALLOWABLE MARKUP ON CHANGE ORDERS

The following is the allowable General Contractors mark up on change orders.

Overhead and Profit: 10%

9. BID BOND, PERFORMANCE AND PAYMENT BOND

A Bid Bond and a Performance and Payment Bond are required for projects exceeding $50,000.

10. APPROVAL OF SALT LAKE CITY FOR PAYMENT

Payment will not be made until all work is fully complete and all paperwork and compliance requirements, including those for all Subcontractors and Sub-Subcontractors at every tier have been submitted and approved by Salt Lake City.

Partial progress payments, or payments for 50% of materials, may be made prior to completion with Owner and Salt Lake City's approval.

11. DEBARRED

No prime or subcontractors can work on the job if they have been debarred by the federal government. It is the responsibility of the Contractor to ensure no Subcontractors or Sub-Subcontractors have been debarred prior to hiring them for work on the project.

12. EXHIBIT “B”

All documents, riders, mandates, and requirements in “Exhibit B; Salt Lake City Exhibits” below are hereby incorporated into the Special Conditions document”. All documents have been uploaded and are available with the Invitation to Bid for this project on the State of Utah’s U3P/Bonfire site.

H. Wage Determination 7

J. Section 3 – Davis-Bacon Labor Relations 1

K. Section 3 – Compliance Worksheet 6

L. HUD-4010 Federal Labor Standards Provisions 10

N. Form WH-347 2

O. Instructions to Form WH-347 3

Q. Davis-Bacon Labor Posters 2

13. SPECIAL CONDITIONS SUPERSEDE GENERAL CONDITIONS

All Special Conditions supersede any stipulation found in the General Conditions.

FIRST STEP HOUSE

CONSTRUCTION PROJECT CONTRACT - EXAMPLE

Contractor Name:

This CONTRACT is entered into the of , 2026 by and between FIRST STEP HOUSE, a Utah nonprofit corporation (Owner or FSH) and TBD (the Contractor). Owner and Contractor are referred to collectively as Parties, or individually as a Party.

Location of Project:

The site of the Project is residential building located at 123 ABC Street, Salt Lake City, UT 84116 (“Site”).

Recitals:

Pursuant to the bid process for a Community Development Block Grant (“CDBG”) from Salt Lake City, Utah, Owner requested bids for “work” at the property located at the Site (the “Project”). The bid documents are attached as Exhibit A; and Contractor was awarded the contract in accordance with the bid process, and, as part of its bid submittal, has agreed to the requirements and conditions of the bid documentation and the CDBG requirements of Salt Lake City.

NOW THEREFORE, in entering into contractual arrangements for the bid award and for the consideration set forth herein, the Parties agree as follows:

1. AIA Contract. Contractor and Owner have entered into an AIA Document 201-2007 Contract for Construction, including supplemental Special Conditions (“AIA Contract”) of even date with this Contract for the reroofing of the existing building at the Site, consistent with the terms and conditions and specifications as set forth in the AIA Contract.

As noted in the AIA Contract, the Special Conditions supersede the general provisions of the AIA Contract. The AIA Contract, including the Special Conditions, is attached hereto as Exhibit B, and by reference is incorporated into this Contract. As more particularly set forth in the AIA Contract,

a. Scope of Work: Contractor shall furnish all labor, equipment, materials, and incidentals necessary for the construction of the work in accordance with the specifications of the AIA Contract.

b. Contract Amount: The fixed amount to perform the work is $___________________.

c. Payment: Payment will be made when all work is totally completed, the required paperwork for the CDBG is submitted, including paperwork from the subcontractors, and payment is approved by Salt Lake City. Partial progress payments, or payments for 50% of materials, may be made prior to completion with Owner and Salt Lake City's approval.

d. Completion Date: The work shall be fully completed within 60 consecutive calendar days after Notice to Proceed is signed, but in no event later than __MM/DD/YY________.

e. Permits. The Contractor shall be responsible for obtaining all required permits, which expense shall be included in the total Contract amount.

f. Changes. Any additions or deductions to the scope of work or the amounts shall be set forth in a Change Order and approved in writing by the Architect and Owner prior to proceeding with the work, consistent with the AIA Contract. Consistent with Paragraph 8 of the Special Conditions the allowable General Contractors markup on change orders is limited to 10%.

g. Insurance. Insurance shall be provided by the Contractor in accordance with Section 11 of the AIA Contract however, no bond shall be required consistent with Paragraph 9 of the Special Conditions.

h. Indemnification. Contractor shall indemnify and hold harmless the Owner, its officers, agents, and employees from and against any and all claims, liabilities and costs, including reasonable attorney's fees, for any or all injuries to persons, property or claims for money damages arising from the negligent acts or omissions of the Contractor, its employees or agents, officers or subcontractors in the performance of work under this Contract, as provided for in Section 3.18 and 9.10.2 of the AIA Contract. This indemnity provision shall survive the termination of the Contract, completion of the Project, or the expiration of the term of the Contract.

i. To the extent of any conflict between the Special Conditions and the AIA General Conditions, the Special Conditions shall govern.

j. To the extent of any conflict between Addendum I attached hereto and AIA General Conditions and the Special Conditions, Addendum I shall govern.

2. Salt Lake City Exhibits. Exhibit B sets forth the conditions and exhibits required by Salt Lake City. To the extent of any conflict between the requirements of Salt Lake City and the Contract, the requirements of Salt Lake City shall govern.

3. Independent Contractor. The Contractor is an independent contractor and shall at no time be considered an agent or representative of the Owner.

4. Compliance with Laws. The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations, including the requirements of the Davis-Bacon Act.

5. Termination by Owner. This Contract may be terminated by either party upon five (5) days written notice to the other party should such other party fail to perform in accordance with the terms of this Contract. This Contract may be terminated by the Owner upon five (5) days written notice to the Contractor for the convenience of the Owner.

6. Addendum I. This Contract is supplemented by those terms set forth in Addendum I attached hereto, which are incorporated into this Contract by reference.

7. Governing Law. This Contract shall be governed by the State of Utah and is subject to federal and Salt Lake City regulations that govern the funding for this Project.

This Contract entered into as of the day and year first written above.

First Step House Other Party

Signature:

Signature:

Name/Title:

Austin Davis, Associate Director

Name/Title:

Address:

440 S 500 E Salt Lake City, UT 84102

Address:

Phone:

801.359.8862

Phone:

Email:

adavis@firststephouse.org

Email:

mailto:adavis@firststephouse.org

EXHIBITS

A. Bid Documents

As provided within the Invitation to Bid

B. Salt Lake City Exhibits

Available for review and download with the Invitation to Bid for this project on the State of Utah’s U3P/Bonfire website.

H. Wage Determination 7

J. Section 3 – Davis-Bacon Labor Relations 1

K. Section 3 – Compliance Worksheet 6

L. HUD-4010 Federal Labor Standards Provisions 10

N. Form WH-347 2

O. Instructions to Form WH-347 3

Q. Davis-Bacon Labor Posters 2

WAIVER OF LIEN

I, THE UNDERSIGNED, _________________ in consideration of the sum of $ ______________ paid to me, the receipt of which is hereby acknowledged, hereby waive and release all lien or right of lien now existing or that may hereafter arise for work or labor performed, or materials furnished on or before the ___ day of ____________ 20 __, for the improvement of the following described property situated in Salt Lake City, Salt Lake County, State of Utah, to-Wit:

ALSO KNOWN AS: ____________________

(Street Address)

AND, I FURTHER AGREE TO FURNISH A GOOD AND SUFFICIENT WAIVER OF LIEN ON SAID PREMISES FROM EVERY PERSON OR PERSONS OR CORPORATION FURNISHING LABOR OR MATERIALS FOR SAID PREMISES, WHO MAY BE ACTING

UNDER ANY CONTRACT WITH ME.

Subcontractor and/or Supplier Name Address

Phone Number Signature

I HEREBY CERTIFY THAT THE LABOR OR MATERIAL, OR BOTH, RECEIPTED FOR THE ABOVE WAS ACTUALLY PERFORMED, OR USED AT THE ABOVE, DESCRIBED PROPERLY.

*NOTE: ALL LIEN WAIVERS WILL BE VERIFIED BY PHONE.

GENERAL CONTRACTOR'S SIGNATURE

GENERAL CONTRACTOR'S NAME (PRINTED)

Date

NOTICE TO PROCEED - EXAMPLE

Pursuant to the terms of your contract dated 00/00/2026 in the amount of $00.00 for the project at 440 S 500 E, Salt Lake City, UT 84102, you are hereby notified to commence work at the start of business any time after 00/00/2026. The time for completion set forth in the contract is 30 calendar days, but in no event later than 00/00/2026.

Please note carefully and fulfill the requirements of the contract relative to the submittal and approval of certificates of insurance, including general liability, workers’ compensation, and any other coverages required under the contract. All certificates must be submitted to and approved by the Owner prior to commencement of work.

This project is subject to the Davis-Bacon Act and related prevailing wage requirements. The Contractor and all subcontractors are required to pay wages at not less than those contained in the applicable wage determination incorporated into the contract. Certified payroll records must be submitted weekly to Salt Lake County in accordance with federal requirements.

You are informed that Austin Davis has been appointed Contracting Officer and is duly authorized to administer your contract for, and in the name of the First Step House.

Please acknowledge receipt of this Notice by signing, dating and returning a signed copy promptly to me.

Sincerely, Kevin Hamlet

Operations Director

ACCEPTED

Company Name

Signed:

Name:

Title:

Date: