REQUEST FOR PROPOSALS

Pest Control Services

RFP #RP26-0707

Nebo School District requests proposals from qualified insect and pest control companies (Contractor) to provide exterior pest control services, three times per year, at forty-seven (47) District owned facilities beginning in September 2026. (Regular treatment times April, July, and September/October)

LOCATION SCHOOL ADDRESS

Art District Elementary 121 N 900 E Springville 84663

Apple Valley Elementary 105 E 770 N Santaquin 84655

Barnett Elementary 456 N 300 E Payson 84651

Brockbank Elementary 340 W 500 N Sp Fork 84660

Brookside Elementary 750 E 400 S Springville 84663

Canyon Elementary 1492 E 1240 S Sp Fork 84660

Cherry Creek Elementary 484 S 200 E Springville 84663

East Meadows Elementary 1287 S 2130 E Sp Fork 84660

Foothills Elementary 412 S 810 E Salem 84653

Goshen Elementary 60 N Center Goshen 84633

Hobble Creek Elementary 1145 E 1200 N Mapleton 84664

Larsen Elementary 1175 E Flonette Dr Sp Fork 84660

Maple Ridge Elementary 2340 W Harvest Pkwy Mapleton 84664

Mapleton Elementary 120 W Maple Mapleton 84664

Meadow Brook Elementary 748 S 950 W Springville 84663

Mt. Loafer Elementary 1025 S 250 W Salem 84653

Orchard Hills Elementary 168 E 610 S Santaquin 84655

Park Elementary 90 N 600 E Sp Fork 84660

Park View Elementary 360 S 100 E Payson 84651

Rees Elementary 574 N Rees Avenue Sp Fork 84660

Riverview Elementary 628 S West Park Dr Sp Fork 84660

Sage Creek Elementary 1050 S 700 E Springville 84663

Salem Elementary 140 W 100 S Salem 84653

Santaquin Elementary 25 S 400 W Santaquin 84655

Sierra Bonita Elementary 53 S 1800 E Sp Fork 84660

Spanish Oaks Elementary 2701 E Canyon Crest Dr Sp Fork 84660

Spring Lake Elementary 1750 S 500 W Payson 84651

SCOPE OF WORK

• Provide exterior general insect and pest prevention control methods on all listed facilities three times per year or as needed for a period of one year.

• Contractor shall provide all service equipment, personal equipment, materials, labor, and transportation to perform service.

• The District prefers the use of “green” chemicals, equipment, and procedures.

• The contractor shall supply SDS data sheets for all chemicals used to perform service on all facilities and perform tasks within manufacturers' specifications.

• The Contractor shall respond to non-scheduled insect or pest requests within one (1) business day and acknowledge receipt of the request by phone or email with the District representative. The Contractor shall complete the non-scheduled emergency within one (1) business day after acknowledgment of the request.

CONTRACTOR RESPONSIBILITIES

• The Contractor shall be responsible for ensuring the safety of their employees, District employees, and the general public during the performance of all services under this contract. The Contractor shall ensure that all crews are fully and properly equipped to perform services promptly and safely.

• If the District notifies the Contractor that any employee(s) or representative of the Contractor is (while providing services on District property or at District facilities) incompetent, disorderly, abusive, or disruptive, has knowingly or repeatedly violated safety regulations, is in possession of ay firearms in contravention of the applicable provisions of Utah law, or has possessed or was under the influence of

Taylor Elementary 92 S 500 W Payson 84651

Westside Elementary 740 W Center Springville 84663

Wilson Elementary 590 W 500 S Payson 84651

Diamond Fork Middle 50 N 900 E Sp Fork 84660

Maple Grove Middle 1587 W 400 S Mapleton 84664

Mt. Nebo Middle 851 W 450 S Payson 84651

Spring Canyon Middle 599 W 700 S Springville 84663

Valley View Middle 1044 E 340 S Salem 84653

Mapleton Jr. 362 E 1200 N Mapleton 84664

Payson Jr. 1025 S Hwy 198 Payson 84651

Salem Jr. 598 N Main Salem 84653

Spanish Fork Jr. 600 S 820 E Sp Fork 84660

Springville Jr. 189 S 1470 E Springville 84663

Maple Mtn High 51 N Sp Fork Pkwy Sp Fork 84660

Payson High 271 W 800 S Payson 84651

Salem Hills High 150 N Skyhawk Blvd Salem 84653

Spanish Fork High 158 N 630 W Sp Fork 84660

Springville High 500 S Red Devil Dr Springville 84663

Landmark 612 S Main Sp Fork 84660

ALC 161 E 400 N Salem 84653

Summit Center 165 S 700 E Springville 84663 alcohol or drugs on the job, the Contractor shall immediately remove such employee or representative from the District property or facilities. Furthermore, the Contractor shall not assign such an employee to a District work order/job without the District’s prior written consent. The Contractor shall always maintain good discipline and health and safety standards while performing services for the District.

• The Contractor shall be responsible for all damage done to property or equipment as a direct result of the Contractor's actions. Should the Contractor and/or their employees cause any damage to District property, the Contractor shall immediately inform the District representative. The Contractor shall make repairs or replacements to the satisfaction of the District representative at no cost to the District. The

District may, however, at its sole discretion, elect to make repairs or replacements of damaged property and deduct the cost from any payments owed to the Contractor or to recover costs if no payments are owed.

• Contractor must adhere to all pesticide label requirements, laws, and regulations in accordance with the Utah Pesticide Control Act (Utah Code Annotated: Title 4 Chapter 14) and Utah

Pesticide Control Rule (R68-7)

PROPOSAL FORMAT

The proposals should contain the following information in the general order listed:

1. Signed Introductory letter to include a statement that your firm agrees to all the requirements and conditions stated in the RFP document.

2. A description of the company and years in business.

3. A proposed scope of work for this project including a summary of the deliverables to be provided to the

District and a schedule to complete the scope of work. Include the specific methods and strategies you employ for barrier pest control.

4. A description of the project team and the experience and qualifications of the firm to complete this project. Include contact information of management team members (email / phone).

5. Describe the internal or external training programs your management and employees attend to obtain and maintain certifications, including refreshers on techniques and regulatory compliance for general pest control services.

6. Information about other work performed by the offeror on projects similar to this project and at least three references, with working email addresses, from other clients with whom the offeror has performed similar services (preferably school district similar in size, if possible).

7. Information about green and/or other chemicals, equipment, and procedures used for services described in the scope of work.

8. Provide a completed copy of Attachment A – Price Schedule. This MUST be submitted as a separate attachment and not included with the technical proposal requirement (see “Submittal Requirements” below for additional information)

9. See “Cost of Insurance Compliance” and include this information on your completed Price Schedule.

SUBMITTAL REQUIREMENT

Submit your proposals electronically through the Utah Public Procurement Place (U3P) / Bonfire by 2:00 p.m. current Mountain Time on Thursday, August 6, 2026.

Proposals must be received electronically through Utah Public Procurement Portal (UP3) (Bonfire)

Proposals must be received by the posted due date and time. Proposals received after the deadline will be late and may be ineligible for consideration. Vendors must submit their Proposal electronically through the Utah

Public Procurement Place Portal (UP3) (Bonfire). Following the deadline, the names of those responding to the

RFP may be made public.

For the digital submission requirement, please upload a file to Utah Public Procurement Place Website

(Bonfire) that is entitled, “Company Name” - Technical Response – Pest Control, and a file that is entitled, “Company Name” - Cost Response – Pest Control. These files must be separate as indicated in the RFP documents. There should only be these two (2) files uploaded to the Utah Public Procurement Portal (Bonfire).

You may have one additional file entitled, “Other Information” which can include information on supplemental

/ optional components.

Utah Public Procurement Place may require uploading of electronic attachments. The U3P will accept a wide variety of document types as Word, Excel, and PDF attachments but not all. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Such actions may cause your proposal(s) to be deemed as “non-responsive”.

When submitting an offer electronically through the U3P, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the offer. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time.

Offerors are responsible for ensuring that their U3P registration information is current and correct.

Stakeholders shall not be responsible for missing or incorrect information contained in the offeror registration in the U3P. Incorrect or missing offeror registration information may result in failure to receive notification from the U3P regarding this procurement.

Proposals received after this deadline will be late and ineligible for consideration.

It is the intention of the District to issue a purchase order (or contract) with reasonable promptness, to the highest scoring responsive, and responsible offeror that meets the RFP requirements and specifications;

however, the District does not guarantee to make any purchase based upon this RFP.

An evaluation committee shall review the submittal material.

There should be no contact made with members of Nebo School District other than the Chief Procurement

Officer or designee regarding this RFP.

If only one proposal is received in response to the RFP, the purchasing agent, based on feedback from the department, may re-solicit for the purpose of obtaining additional proposals.

QUESTIONS

All questions should be submitted through the U3P / Bonfire portal during the time that questions are allowed.

Answers will then be available for reference from U3P.

Only written clarifications and addenda issued by the Purchasing Department will be binding for RFP evaluation and award of a contract or purchase order.

EVALUATION PROCESS

Multi-Step Evaluation Process and Criteria

Stage 1: Initial Review

In the initial phase of the evaluation process, NSD will review all proposals timely received. Non-responsive proposals not conforming to RFP requirements may be eliminated from further consideration. Those proposals that don’t meet the minimum required components will also be eliminated at this stage.

Stage 2: Technical Proposal Evaluation

The Evaluation Committee will evaluate all sections of the proposal other than the cost portion during this stage.

The minimum score threshold required to move to Stage 3 is 60. Offerors that achieve the minimum score threshold will proceed to Stage 3: Cost Phase. Offerors with a score of less than the minimum required technical points will be deemed non-responsive and ineligible for further consideration.

The evaluation process may be based solely on these factors. The evaluation process may include numeric scoring.

1. Experience and qualifications of the Contractor. 40-Points

2. Past history and/or experience on similar projects, including references 25- Points

3. Use of “green” chemicals, equipment, and procedures. 5- Points

4. Cost proposal. 30- Points

Stage 3: Cost Phase

Offerors successful in the technical evaluation will advance to the Cost stage. During this stage, the Committee will review the submitted price proposals. For purposes of this RFP, price will be evaluated subjectively. It will be considered as a total package along with the technical criteria and other factors identified in this RFP. NSD will make a “best value” determination that considers technical capability, pricing, and other factors identified in this RFP.

DISCUSSIONS WITH OFFERORS (ORAL PRESENTATION)

An oral presentation by an offeror to clarify a proposal may be required at the sole discretion of Nebo School

District. However, Nebo School District may award a contract based on the initial proposals received without discussion with the firms’ submitting proposals. If oral presentations are required, they will be scheduled after the submission of proposals. Oral presentations will be made at the offeror’s expense.

AWARD OF CONTRACT

Award shall be made to the Offeror whose proposal is the most advantageous to NSD, taking into consideration price and the other evaluation factors set forth in this RFP. NSD reserves the right to award the contract to a technically qualified lower-cost Offeror in the event the highest total combined scoring offeror is determined to not be the best value offered to NSD, based on a cost-benefit analysis.

INSURANCE REQUIREMENT

Provider and Sub providers (if any) shall at all times during the term of this Agreement, without interruption, carry and maintain insurance from an insurance company authorized to do business in the State of Utah, with the types and limits of insurance as set forth in this Section. The Provider shall provide a Certificate of

Insurance with a copy of all endorsements and declarations to the District five (5) days after a request by the District; if no request has been made by the District, the Provider shall provide a Certificate of

Insurance to the District no later than thirty (30) days after the execution of the Agreement entered into by the Parties. The provider must add the District as an additional insured for ongoing and completed operations. The provider expressly agrees to waive all rights of subrogation on the part of the insurer against the District. Failure to provide proof of insurance, as required, will be deemed a material breach of the

Agreement. The Provider shall not cancel or allow the insurance policy to expire unless written notice has been given to the District at least thirty (30) days prior to the cancellation or expiration. The

Provider’s failure to maintain the insurance requirements below for the term of the Agreement will be grounds for immediate termination of the Agreement.

The liability limits in this Section are the minimum requirements. To the extent the Provider maintains or causes to be maintained on its behalf, liability limits that are higher than the minimum limits stated in this

Section, higher liability limits shall be required of the Provider.

A. General Liability Insurance. Bodily injury and property damage in the amount not less than

$1,000,000 per occurrence and $3,000,000 aggregate. General property damage liability insurance in an amount not less than $1,000,000 per occurrence and $3,000,000 aggregate.

Products and Completed Operations liability in an amount not less than $1,000,000 per occurrence and $3,000,000 aggregate.

B. Automobile Liability Insurance. Automobile liability insurance for the Provider’s liability arising out of the use of owned (if any), leased (if any), non-owned, and hired vehicles of the Provider, with no less than $1,000,000 limit per accident for combined bodily injury and property damage and containing no-fault insurance provisions wherever applicable. All owned and/or leased automobiles shall be covered using the symbol “1” (any auto).

C. Workers’ Compensation. Company must show that they carry worker’s compensation to cover their employees for the Statutory amount.

The selected COMPANY's General Liability and, Automobile Liability insurance shall at all times name Nebo

School District, its officers, employees, and volunteers as additional insured for ongoing and completed operations, on a primary and non-contributory basis with respect arising from any work that results from this bid/contract. The

COMPANY shall waive subrogation (rights of recovery) against the District on their General Liability, Automobile

Liability, and Workers’ Compensation policies.

COST OF INSURANCE COMPLIANCE

In order to comply with all the insurance requirements as listed in this RFP, please include as part of your detailed pricing proposal, all additional costs of insurance needed to comply with the insurance requirements (that are above and beyond your current insurance coverage costs) and include a current copy of your Certificate of

Insurance. Please also identify in your proposal where these additional costs are listed. This statement is not intended to modify or reduce any of the insurance requirements herein.

CONTRACT TERMS

Any contract documents resulting from this RFP will include, but may not be limited to, the District’s

Contractor Agreement (Attachment D)

TERM OF AGREEMENT

The successful Vendor may be issued a contract for a period of one (1) year beginning on September 1, 2026. Upon mutual agreement of the District and Vendor, the agreement may be renewed for four (4) additional periods of one (1) year. The term is subject to performance and service(s) reviews. The awarded contract may be canceled at any time upon a 45-day written notice by either the District or the awarded Vendor.

PRICE ESCALATION

Any annual request for price escalation must be submitted before June 1, 2027, and June 1st of any subsequent year(s) of the remaining contract term. Request(s) should include a written justification validating the request and is subject to District Approval. The Contractor may calculate and make a written request to the District that the prices be increased by no more than the latest published Consumer Price Index, All Urban Consumers

(CPI-U), “US District Average” published by the Bureau of Labor Statistics of the US Federal Government for the most recent twelve (12) month period The District reserves the right to negotiate or reject any such request.

Any approved price increase shall not be effective until September 1 of the that year. The Contractor shall send all requests for a price adjustment to the District Chief Procurement Officer.

OTHER REQUIRED INFORMATION & MATERIALS

For all service-related purchases, the contractor will be required to sign the Nebo School District Agreement for Services. A draft copy is provided below.

A. Exceptions. If the offeror takes exception to any term, condition, or requirement set forth in this Request for Proposal or the Agreement and any of its Exhibits and

Attachments, said exceptions must be clearly identified and included in the response to this RFP. The District may not accept exception requests after the due date has expired and responses have been received.

1. Exceptions or deviations to any of the terms, conditions, or requirements must not be added to the proposal pages but must be submitted as a separate document accompanying the offeror's proposal identified as “Exceptions.”

However, any exceptions submitted may render the submission non-responsive to the requirements listed. The District shall be the sole determiner of the acceptability of any exception. Therefore, we encourage you to SUBMIT your questions or concerns using the Question-and-Answer process as defined in the RFP (Questions and Clarification), rather than submitting Exceptions as part of your proposal. If allowed by the District, exceptions will be considered in the evaluation, award processes, and any future contract negotiations.

PROTECTED INFORMATION

(a) The Government Records Access and Management Act (GRAMA), codified as Utah Code Ann., Subsection 63G-2-101, et seq., as amended, allows for limited protection of disclosure of certain confidential records. Subject to Subsection (b), all information contained in any RFPs submitted to the District shall be classified as public, but only after the District has awarded and executed a Contract with the winning

Vendor.

(b) Any Claim of Business Confidentiality submitted pursuant to Utah law and in accordance with

GRAMA may, in the sole discretion of the District, be classified as protected information. By submitting this

RFP, the Vendor agrees to be bound by the District’s classification of its information submitted with its RFP and releases from liability and agrees to indemnify the District for any disclosure of confidential information.

The Vendor must clearly identify and describe in the Executive Summary and in the body of the proposal any specific information for which an offeror claims business confidentiality protection as

"PROTECTED".

(c) The District reserves the right to classify as a public record any proposal submitted that does not comply with the GRAMA statute without further discussion with the Vendor. The District may decline to designate any information as PROTECTED if the Vendor uses a blanket claim of business confidentiality and/or fails to adequately describe or specify its confidentiality claims in sufficient detail, as determined in the

District’s sole discretion.

d) All materials submitted become the property of the District, including originals, and will not be returned.

Materials may be evaluated by anyone designated by Nebo School District as part of the proposal evaluation committee.

REJECTION OF PROPOSALS

The District reserves the right to reject any or all proposals received, and to select the proposal deemed to be the most advantageous and in the best interest of the District. Non-acceptance of a proposal will mean that one or more others were deemed more advantageous to the District or that all proposals were rejected.

INCURRING COSTS

Nebo School District will not be liable for any cost that applicants may incur in the preparation of their proposals. Proposals should be concise, straightforward, and prepared simply and economically. Expensive displays, bindings, or promotional materials are neither desired nor required.