Questions- Answers.pdf

SBU - CONTRACTING AND ACQUISITIONS

QUESTIONS & ANSWERS

Q1. C.1 CHARACTER AND SCOPE OF WORK

We respec�ully request clarifica�on that any work related to civil engineering, pertaining to the elevator, will be executed by the provider. However, they cannot resolve issues related to hidden defects in the original construc�on of the elevator sha�.

A1. We understand that all civil engineering work pertaining to the elevator will be handled by the contractor. However, it is also clear that the contractor will not be responsible for addressing any hidden defects in the original construc�on of the elevator sha�.

Q2. C.1 CHARACTER AND SCOPE OF WORK

We respec�ully request clarifica�on if this procedure is regulated in accordance with any specific law or provision.

A2. All Mexican laws applicable to the installa�on of elevators and safety maters apply.

Q3. D.1 MATERIALS DELIVERY

We respec�ully request that the text be changed from: "All materials shall be delivered by the Contractor to the site on the dates and �mes stated by the Contrac�ng Officer Representa�ve (COR)." To: "All materials shall be delivered by the Contractor to the site on the dates and �mes indicated by the Contrac�ng Officer Representa�ve (COR), in agreement with the Project Manager of the company."

A3. Material delivery will be agreed according to the work schedule provided by the awarded contractor. Therefore, the COR will only monitor that the proposed scheduled dates are met.

Q4. SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

We respec�ully request that the company specifica�ons table be incorporated as part of the contract to be signed, and that the company’s annexes form part of the contract.

A4. All prospec�ve offerors are able to provide company and equipment specifica�on as part or their proposal. The determina�on to include such informa�on as integral part of the contract will be made upon Proposals evalua�on. As stated in sec�on L.5.3, all offerors shall iden�fy explain/jus�fy any devia�ons, excep�ons or condi�onal assump�ons taken with respect to any of the instruc�ons or requirements of the RFQ in the appropriate volume of the offeror.

Q5. E.2.2 INSPECTION BY GOVERNMENT

We respec�ully request that this inspec�on be based on the parameters of the EN 81 standard.

A5. EN81 standards and specific items as required by OBO Elevator Management will be followed, some of these items are listed in the EN 81 standard, such as automa�c leveling, Nudging, ascending car overspeed, uncontrolled mo�on, among others.

Q6. E.4.2 FINAL INSPECTION AND TESTS

We respec�ully request that this inspec�on be based on the parameters of the EN- 81 standard.

A6. Please refer to A.5.

Q7. E.4.3 FINAL ACCEPTANCE

We respec�ully request that this inspec�on be based on the parameters of the EN-81 standard.

A7. Please refer to A.5.

Q8. SECTION F – DELIVERIES OR PERFORMANCE

F.6 LIQUIDATED DAMAGES

F.6.1 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000))

A8. The informa�on included in this ques�on can reveal proprietary informa�on. As stated in sec�on L.5.3, all offerors shall iden�fy explain/jus�fy any devia�ons, excep�ons or condi�onal assump�ons taken with respect to any of the instruc�ons or requirements of the RFQ in the appropriate volume of the offeror.

Q9. G.3.2 DETAIL OF PAYMENT REQUESTS

Requests for payment may be made no more frequently than monthly.

Payment requests shall cover the value of labor and materials completed and in place, including a prorated por�on of overhead and profit. The Quan�ty Survey included in Atachment 5 will serve as a basis to calculate the prorated por�on to be paid.

Could you please provide us with Atachment 5 and confirm that we can submit monthly invoices for the progress of the project?

A9. Atachment 5 – Quan�ty Survey is included in Sec�on J, Sub-Sec�on J.5.

Q10. SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 BOND/IRREVOCABLE LETTERS OF CREDIT REQUIREMENTS

H.1.1 BONDS/IRREVOCABLE LETTERS OF CREDIT REQUIRED

We respec�ully request that the bonds do not exceed 10% of the total contract value.

A10. Acceptability will be determined during Technical Evalua�on. Please include the proposed amount and informa�on of the Finance Ins�tu�on that will issue the Leter of Credit. Term changes such as these can be discussed during the nego�a�on phase before award.

Q11. H.2 INSURANCE

H.2.1 AMOUNT OF INSURANCE

We request that, as the company already has a civil liability policy, this policy be accepted in this sec�on.

A11. Acceptability will be determined during Technical Evalua�on. Please include a copy of the policy as part of your proposal.

Q12. We respec�ully request that, if there are any missing atachments, the documents be shared.

A12. All applicable atachments are included in Sec�on J of the RFQ.

Q13. How is it evaluated, according to Mexican or U.S. law?

A13. This process is performed as per the U.S. Federal Acquisi�on Regula�ons as stated in sec�on I of the RFQ.

Q14. Are there any specifica�ons for the engine room?

A14. The requested elevator must be machine roomless (MRL)

Q15. The engine needs ven�la�on, perhaps a screen could be installed, would you accept the proposal?

A15. It is permissible as long as the screen prevents foreign objects from leaking in. As stated in sec�on L.5.3, all offerors shall iden�fy explain/jus�fy any devia�ons, excep�ons or condi�onal assump�ons taken with respect to any of the instruc�ons or requirements of the RFQ in the appropriate volume of the offeror.

Q16. Can the buton panels be integrated into the frame?

A16. Yes

Q17. Are addi�onal features required?

A17. Offerors shall only consider the requirements and features as stated in the RFQ.

Q18. Regarding the material op�ons, is there any other materials besides stainless steel that you would like to include?

A18. The materials should be the ones included already in the RFQ.

Q19. Do you have any special request about the flooring shade?

A19. The floor inside the cabin should be light-colored. Recommended colors are light gray and beige.

Q20. What is the interface of the intercom?

A20. It has 3 ports, map, cabin and booth.

Q21. Can par�al payments or advance payments be considered?

A21. The U.S. Embassy Mexico City cannot make payments in advance.

However, the Quan�ty Survey in Atachment 5 can be used to schedule par�al payments for work completed and accepted as per the terms of the contract.

Q22. We will require layout plans and specifica�ons to be able to quote

A22. Please refer to Atachment 4, Suppor�ng Photos, Drawings and Details.