IPM Solict.docx

Section M Evaluation Factors for Award

B.1 SUPPLIES AND SERVICES

The U.S Department of State (DoS) Office of Overseas Building Operations (OBO) intends to award a Firm Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) for an Integrated Pest Management (IPM) contractor to provide technical expertise on pest control, implementation of IPM, enhancement of the worldwide IPM program, and on-site implementation of pest control measures. This contract is to provide Entomological and IPM services in support of the U.S. Department of State Posts outside of the U.S. These services are not traditional pest control services relying solely on pesticide use. The work shall be accomplished in a manner, which conforms to the intent of all applicable U.S. Environmental Protection Agency (EPA) and U.S. Occupational Safety Health Administration (OSHA) laws and regulations as well as the Department’s IPM program.

Note: This is a labor services contract with very minimal pesticide purchase.

B.2 TYPE OF CONTRACT

This is a Firm Fixed Price Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract, with all work under the contract to be accomplished pursuant to task orders. This contract has one base year, with four (4) one-year options to be exercised at the sole discretion of the Government. Individual task orders will be Firm Fixed Price and will be issued for each required task throughout the contractual period.

B.3 MINIMUM AND MAXIMUM CONTRACT QUANTITIES – INDEFINITE QUANTITIY CONTRACT

(a) In accordance with the FAR 52.216-22, “Indefinite Quantity”, the minimum and maximum amounts for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) as set forth below. The Government makes no guarantee as to the number of orders or actual amount of services that may be requested above the guaranteed minimum value for the life of the contract. If this contract contains options, the minimum for each option shall apply separately and independently to that option.

Base Year TBD$194,400.00

(b) The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services not to exceed TBD.

B.4 TOOLS OF THE TRADE

B.4.1 The contractor shall furnish all supervision, labor, materials, supplies, and equipment necessary to provide the services and deliverables set forth and required by this pest management IDIQ unless otherwise agreed upon.

B.4.2 The contractor shall provide all "tools of the trade" for pesticide application in order to accomplish the requirement under each task order. The contractor-provided tools shall be at no additional cost to the contract. The cost of any specialized equipment requirement, not considered a normal trade tool in conjunction with the services rendered herein, shall be itemized in the task orders and shall become Government property when the contractor is reimbursed for its original purchase cost.

B.5 PRICE/COSTS

B.5.1 The contract contains the following seven (7) fixed priced, line items and one (1) reimbursable line item.

Contract Line Item (CLIN) Descriptions:

B.5.1.1 The total amount of task order shall be based on the contractor's per hour burdened labor rates, Defense Base Act Insurance (for the number of hours proposed), Danger Pay (when applicable), Materials and Equipment, and Shipping Costs. All handling fees for equipment and shipping shall be rolled into the proposed equipment and shipping costs.

B.5.1.2 The contract contains one (1) cost-reimbursable line item, airfare. CLIN 0008 Reimbursable Airfare: Airline Tickets and Other Transportation Mode Travel. Travel shall be at most economic rate.

NOTE: Proposed amounts for this line item will not be used to evaluate task order prices. Reimbursable expenses shall not be burdened with any indirect costs such as overhead, General and Administrative (G&A) Expenses or fringe benefits

B.5.2. CLIN’s 0001-0007 FIXED PRICE LINE ITEMS

B.5.2.1 CLIN 0001 – Entomologists (BCE)

List the burdened rates for services provided by an Entomologist. This CLIN must include all G & A, overhead, and profit involved with administering, managing, and providing services under this contract.

B.5.2.2 CLIN 0002 – Pest Management Technician (Associate Certified Entomologists) List the burdened rates for services provided by a Pest Management Technician. This CLIN must include all G & A, overhead, and profit involved with administering, managing, and providing services under this contract.

B.5.2.3 CLIN 0003 – Administrative Support List the burdened rates for services provided by Administrative Support. This CLIN must include all G & A, overhead, and profit involved with administering, managing, and providing services under this contract.

B.5.2.4 CLIN 0004 – Defense Base Act (DBA) Insurance

The Defense Base Act applies to this procurement. See FAR 52.228-03, Workers’ Compensation Insurance (Defense Base Act) (APR 1984). The Contractor will be reimbursed for the amount paid to the contracted insurance carrier. Compensation is defined as direct salary to the Contractor’s employees or their subcontractors. After the DBA Insurance costs have been paid by the contractor, the Contractor shall submit the certification of coverage from the carrier and a voucher for payment to the Contracting Officer. The payment voucher must be supported by an invoice showing the amount paid to the carrier. Contractor shall be paid the amount of DBA and shall invoice as billed by the carrier. Approved providers can be found at the Department of Labor website http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

Defense Base Act Insurance must also be purchased for the unburdened labor hours comprising any follow-on work established through a modification. The contractor’s invoice for DBA insurance shall be unburdened. Any management and administrative costs of the contractor are considered to be included in the Contractor’s G&A.

B.5.2.5 CLIN 0005 – Danger Pay

When applicable, this CLIN will be used to pay the contractor for danger pay. The danger pay allowance is designed to provide additional compensation, above basic compensation for serving at places in foreign areas where civil insurrection, civil war, terrorism, or wartime conditions exist that threaten physical harm or imminent danger to the health or well-being of an employee. These conditions do not include acts characterized chiefly as economic crime. Consult the Department of State webpage at http://aoprals.state.gov/.

NOTE: There is no Post Differential allowance authorized under this contract. Danger Pay covers only hours for which basic compensation is paid as per Department of State regulations (basic salary rate that excludes all salary supplements, such as direct benefit payments and benefit adjustments)

B.5.2.76 CLIN 0006 – Materials, Equipment and Shipping

This CLIN will pay the contractor to purchase, and ship approved equipment and supplies considered by the Government as necessary for the contractor to fulfill the requirements of the task orders issued under this contract. Equipment and materials procured by the contractor and paid under this CLIN must be purchased new and be in good working order. All materials purchased and shipped to post by the contractor under this CLIN must remain at the post for which they were ordered.

Any specialized tools or equipment purchased by the contractor for a task order at a specific post is the property of the U.S. Government and must remain at that post after the contractor’s work is complete.

The following CLINs will cover the contractor’s costs for all authorized travel, included as a CLIN in the task orders issued by the Contracting Officer and will reimburse the contractor for airfares based upon actual expenses. All travel performed under the contract shall be in accordance with this contract section and further details provided in Section H.

B.5.2.7 CLIN 0007 –Travel Expenses (Per Diem / Lodging / Meals & Incidental Expenses (M&IE))

Travel Expenses include lodging, per-dem, incidental expenses, passport/visa fees, photographs, travelers’ checks/foreign exchange fees, immunizations and oral medications required for entry into certain countries and for itemized immunization costs for employees to meet overseas travel requirements, taxi fares to and from airports, and airport fees such as:

1) transportation charges for authorized access

2) necessary charges for transferring baggage

3) charges at transportation terminals for handling Government property carried by the traveler; and

4) local travel from quarters to job sites if not provided by post

The Office of Allowances establishes monthly maximum rates for foreign areas reported in U.S. dollars. Lodging and M&IE are reported separately followed by a combined daily rate. There is a breakdown of rates for per diem, lodging, and M&IE available through the Department of State’s public web site. Travel shall be at the most economic rate.

The contractor’s invoice for travel expenses shall be unburdened.

B.5.2.8 CLIN 0008 – Reimbursable Airfares

This CLIN will reimburse the contractor’s actual costs for airline or other long-distance destination mode travel in accordance with federal travel regulations (FTR), FAR 31.205-46 Travel costs and DOS 14 FAM section 500. Airfare shall be at the most economic rate.

The contractor’s invoice for reimbursable airfare shall be unburdened.

B.5.3 Pricing - The prices shall establish ceiling rates that the Contractor may discount in its proposal for a specific task order. The rates shall not exceed the established ceiling rates for a specific task order. The rates shall include all expenses including labor hours, other direct costs and profit. Quantities are estimates only. DoS will pay for actual quantities for each CLIN as indicated by each individual task order.

B.5.3.1 Base Year

Quantity

Amount

LT

LT

LT

LT

LT

B.5.3.2 Option Year One

Quantity

Amount

LT

LT

LT

LT

LT

B.5.3.3 Option Year Two

Quantity

Amount

LT

LT

LT

LT

LT

B.5.3.4 Option Year Three

Quantity

Amount

LT

LT

LT

LT

LT

B.5.3.5 Option Year Four

Quantity

Amount

LT

LT

LT

LT

LT

B.5.3.6 GRAND SUMMARY BASE YEAR AND FOUR (4) OPTION YEARS (Estimates)

TOTAL LINE ITEM 0001 thru 0008 US$

TOTAL LINE ITEM 1001 thru 1008 US$

TOTAL LINE ITEM 2001 thru 2008 US$

TOTAL LINE ITEM 3001 thru 3008 US$

TOTAL LINE ITEM 4001 thru 4008 US$

TOTAL BASE + 4 OPTION YEARS US$

Section B Supplies or Services and Price/Costs

Solicitation No. 19AQMM26R0370 Page 8

1.0 INTRODUCTION

The United States Department of State’s (Department) Safety, Health and Environmental Management Division (OBO/SHEM) will ensure that all post abroad will implement an Integrated Pest Management (IPM) program as per 15 FAM 957.2 for overseas properties.

2.0 SCOPE OF WORK

The contractor shall provide comprehensive IPM services across five primary categories:

· IPM Seminars: Conduct two to three technical training for Post Occupational Safety and Health Officers (POSHOs) and staff with pest control responsibilities.

· Remote Consultation: Provide office-based pest problem assessments and control advice via email and phone.

· Onsite Assessments: Perform field evaluations of pest infestations and provide specific control recommendations.

· Educational Development: Create IPM-related training materials, website updates, and technical articles.

· Contract Review: Review pest control Statements of Work (SOW) from overseas embassies and consulates to ensure compliance with Department standards.

3.0 CONTRACT TASK ELEMENTS

SUBTASK 1: IPM SEMINARS

· Team Composition: The contractor shall provide a two-person team consisting of a Board-Certified Entomologist (BCE) and a Pest Control Technician.

· Seminar Formats: Training sessions will range from 2.5-day workshops to 3-day standard seminars.

· Instructional Content: Emphasis must be placed on facility management to prevent pest problems, IPM principles, and the safe handling of pesticides.

· Practical Application: Seminars should include hands-on activities, field trips, and proactive facility inspect In the past, seminars have run three days or two days when the audience was native English speakers and/or facility managers. In addition:

· Seminars are planned in two to three locations. Locations are not yet confirmed.

· Two seminars each running 2 ½ days will be conducted during a single work week for Assistant POSHOs or POSHOs, who are also completing a workshop on drinking water. Approximately 18-20 students with good English language skills will attend each session.

· In additionally, a 3-day standard seminar will be held and open to personnel that are intended to address pest concerns, including instructing and mentoring coworker at their post. The ideal candidates must have responsibility for developing and implementing Integrated Pest Management programs.

· The contractor shall provide a two-person team consisting of a Board-Certified Entomologist (BCE) and a Pest Control Technician.

Locations and dates will be arranged by the COR in coordination with the Contractor and host posts. The Contractor shall arrive at the overseas location prior to the seminars by at least one workday in order to make introductions, unpack training materials, arrange the classroom, and set up demonstrations/field trips.

Each seminar participant shall be provided with basic IPM tools that may include a moisture meter (non-lithium battery). Provide equipment including demonstration materials (that will remain with the host post) and IPM technicians’ kits. These materials will be shipped to the host posts via DHL or other expedited means unless otherwise arranged.

The content of the seminars shall include what was presented at the most recent Integrated Pest Management (IPM) seminars with improvements based on lessons learned. Instruction should emphasize good facilities management to prevent or correct pest problems and management/handling of requests for pest control in addition to IPM principles and common pests. A general seminar agenda shall be approved prior to each seminar and include tailoring to the location, lessons learned, etc. The seminars will devote less time to hands-on activities.

The contractor will spend another day on site to inspect post facilities proactively for pest problems and conditions conducive to pest problems, providing that post arranges access to buildings. Government-leased and long-term leased facilities will be given priority for inspection. The report format developed following the Buenos Aires assessments in August 2007 or an alternative format approved by the COR shall be used to convey findings (The document will be provided to the awardee).

Contractor Responsibilities

The contractor shall provide a cost proposal for each trip for the COR’s review and concurrence.

The contractor shall obtain Defense Base Act Insurance for each trip, as required by the base contract.

All work at overseas posts shall be coordinated through the Post Occupational Safety and Health Officer (POSHO), typically the General Services Officer, Facilities Manager, or a person designated by the POSHO and SHEM representatives present.

The contractor shall identify to the COR or if on post to the POSHO any materials needed from post as far in advance as possible.

The contractor shall designate one person on the team to coordinate logistic issues for seminar attendees and be the lead contact with the hosting POSHO and post. An in briefing shall be held upon arrival at each post unless the post requests not to do so. Escorting needs and procedures shall be worked out at the in briefing. The contractor shall obtain permission from post prior to taking and photographs or videos.

Any programmatic issues raised shall be forwarded promptly to the COR.

Department’s Responsibilities

The COR shall contact posts and arrange for country clearance of the contractor team.

The COR shall coordinate with posts hosting the seminars to register attendees and ensure local arrangements are made by post.

The COR shall provide to the host posts, with the contractor’s concurrence, a tentative schedule activities during on-site time.

The COR shall review all written submittals in draft form and provide comments to the contractor within 2 weeks of receipt.

Subtask 1 Deliverables

Prior to the seminar:

· Develop a written seminar outline (syllabus) for discussion and concurrence by the COR.

· Provide a trip cost proposal to the COR.

· List appropriate tools and instructional materials in writing to be provided at the seminars for concurrence by the COR (also in writing).

· Compile handouts to be used for the seminar. Provide electronic copies to SHEM.

At the seminar:

· Prepare written bulleted pest control recommendations for the host post. Provide the host post a copy prior to leaving post. Save this to be included as an appendix to the report discussed below.

Following each seminar:

· Provide a verbal report within two days and a written report within 30 days within completion of travel from the seminar location. The written report shall be brief and include:

· The key contacts at post and specific people SHEM should recognize;

· An outline of what was actually covered at the seminar (include other efforts outside the seminar such as a community meeting on pest control),

· What the seminar attendees mastered and continuing educational challenges,

· The attendance lists with signatures (as an attachment),

· Feedback from the host post and seminar participants,

· Suggested improvements to the seminar,

· Needed follow up from SHEM, and

· As an attachment, facility specific pest assessment and control/prevention findings and recommendations.

The reports should not exceed five pages (not counting attachments) and should use bullets extensively. Use of photographs and/or videos is encouraged.

Reports shall be provided in draft for review and comment by the COR. Final reports shall be provided in electronic and hard copy form to the COR.

SUBTASK 2: REMOTE/OFFICE-BASED PEST PROBLEM ASSESSMENT AND CONTROL ADVICE AND PROGRAM SUPPORT

On an as-needed and frequent basis, the contractor shall provide e-mail and/or phone consultation on the assessment and control of pest problems reported from overseas posts. A board-certified Entomologist who is familiar with the Department of State's Integrated Pest Management program, overseas post operations, and challenges faced by overseas posts shall provide the guidance.

The audience for the guidance is POSHOs and FSNs who may or may not have completed the basic IPM seminar. Guidance must be clear and provide very practical and doable instructions for overseas posts to implement.

In most cases, the COR will forward requests for guidance by e-mail. The contractor shall respond by e-mail, at least on an interim basis, within 48 hours under usual conditions. The COR must be copied on all e-mail communications to posts. The subject line of the subject line of the e-mail shall lead with the name of the post (the city). For example: Tunis - cockroach problem.

Subtask 2 Deliverables

The e-mails will generally be the deliverables. The contractor shall provide COR with a monthly log of accumulated hours.

SUBTASK 3. ONSITE PEST PROBLEM ASSESSMENT AND CONTROL RECOMMENDATIONS

The contractor shall provide a Board Certified Entomologist, with specific expertise and experience in the assessment and control of the target pest, who will travel to post to assess the pest infestation and advise the post how to best manage this pest problem consistent with sound IPM practices, the Department’s IPM program, and post’s abilities.

In some cases, the contractor shall monitor actual treatment of the pest infestation. This may include:

· Providing appropriate pesticides and/or pest control material.

· Training post staff to perform the treatment.

· Working with local pest control contractors to treat the pest problems.

· Devise appropriate management and pest activity monitoring guidance.

· Inspect other facilities for pest problems.

Contractor and Departmental responsibilities described under subtask 1 shall apply.

Subtask 3 Deliverables

· Provide a cost proposal for effort for the COR’s review and concurrence.

· Summarize completion of the items above in a written report.

· The report shall list the individuals met at post, describe in general terms what was done, and thoroughly addressing all items specifically requested above.

· List the individuals who were trained to conduct treatments and whether they have demonstrated comprehension.

· Use of photographs is encouraged to illustrate conditions and points to consider.

· Deliver a draft report to the COR by within two weeks of return.

· Submit the report to SHEM for forwarding on to post.

SUBTASK 4: DEVELOP IPM RELATED TRAINING, WEBSITE AND ARTICLES

The Contractor shall provide a Board-Certified Entomologist with specialized expertise and experience in assessing and controlling the target pest. This Entomologist will conduct training, as well as develop and deliver training sessions on implementing Integrated Pest Management (IPM) measures and control strategies when managing pests.

Subtask 4 Deliverables

· The contractor will design and deliver pest-related training sessions via Microsoft Teams to POSHO and POSHO/A from overseas post.

· The contractor will be granted access to the SHEM website to ensure that the SHEM IPM website is updated with the most current information.

· Review and provide at least input on POSHO e-Gram articles on topics related to Integrated Pest Management (IPM).

· Written guidance on control of specific types of pests for posting on SHEM’s website.

· Development of training materials and programs tailored for the Department’s needs.

Additionally, the contractor may be requested to review and comment on the Department’s programmatic or educational materials on Integrated Pest Management. The contractor will have access to SHEM IPM website, or the COR would provide the material to be reviewed and useful background information (e.g., target audience, communication goals). Written comments from the contractor would be the deliverable.

In addition, the contractor may be requested to present pest assessment findings and control advice in person to the COR and other Department of State Overseas Buildings Operations (OBO) personnel. Presentations are to be based on findings and control recommendations from assessments of overseas pest problems. The general content, duration and target audience of any presentations shall be conveyed in writing by the COR. Such presentations may be webinars and workshops as conducted under SHEM’s POSHO Community College.

SUBTASK 5: REVIEW PEST CONTRACT STATEMENT OF WORK (SOW) FROM OVERSEAS POSTS

The contractor shall provide a Board-Certified Entomologist with specialized expertise and experience in assessing and controlling the target pest. This Entomologist will review and provide input on pest contractor Statements of Work (SOW) from overseas posts to ensure compliance with the Department of State's Integrated Pest Management (IPM) requirements and standards.

Subtask 4 Deliverables

· The contractor will review and provide input on SOW provided by the overseas post to ensure that it is aligned with IPM measure and standards.

· Contractor will provide overseas post guidance to ensure that pest contactor meet Department requirements.

· Create Integrated Pest Management (IPM) plans tailored to specific environments and pest issues.

· Advise on the selection, use, and safe handling of pesticides, including integrated and environmentally friendly options

· Implement pest control measures for government buildings and infrastructure to prevent structural damage

· Advising on the selection, use, and safe handling of pesticides, including integrated and environmentally friendly options

Section C Specifications/Statement of Work Section C Description/Specifications/Work Statement

Solicitation No. SAQMMA13R0XXX Page 9

Solicitation No. 19AQMM26R0370

D.1.2 All unclassified data shall be prepared for shipment in accordance with best commercial practices.

Unclassified packages shall be sent via commercial courier service and shall be addressed as follows:

U. S. Department of State

Attn: Socorro Dionicio

Note: This contract does not require shipping/mailing of classified information.

Section D Shipping, Packing and Marking

E.1 CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE TITLE AND DATE

E.2 INSPECTION AND ACCEPTANCE — F.O.B. DESTINATION

Upon completion of work, and at a reasonable time, the COR shall receive, inspect, and accept or reject the workmanship and goods.

Or if at post Inspection and acceptance shall be made at destination by an authorized representative of the Government (SEE G.4.)

Section E Inspection and Acceptance

F.1 PERIOD OF PERFORMANCE

The period of performance shall be effective on the date of the Contracting Officer’s signature and shall remain in effect for one year thereafter (twelve consecutive months). The Government has the unilateral right to renew the contract for up to four additional twelve-month periods, called “option years,” pursuant to FAR clause 52.217-9, Option to Extend the Term of the Contract.

F.2 NOTICE TO PROCEED

The only work authorized under this contract is that which is performed after receipt of such delivery orders or after a verbal or written Notice to Proceed (NTP) from the Contracting Officer, which shall be followed by a formally executed delivery order. A written NTP may be transmitted to the Contractor by facsimile or email. Only the Contracting Officer has the authority to obligate the Government.

F.3 DELIVERABLES

F.3.1 TASK ORDERS (TO) shall serve as an official written order against the IDIQ contract. All Task Orders shall be issued from the Global Acquisitions Bureau. The order shall be signed by a duly appointed Contracting Officer.

F.3.2 SCHEDULE OF DELIVERABLES The contractor shall adhere to the schedule for deliverables as set forth in the IDIQ contract unless stated otherwise in each individual the task order.

F.3.3 PLACE OF DELIVERY All deliverables shall be sent to the following address via commercial courier unless stated otherwise in each individual task order:

SECTION F

DELIVERABLES OR PERFORMANCE

Section F – Deliverables or Performance

Solicitation No. Page 17

G.1 CONTRACT ADMINISTRATION DATA

Contracting Officer: Theresa Hunt HuntT@state.gov

(202) 257-9156

Contracting Officer's Representative (COR): Socorro Dionicio

G.2 OFFICE OF OVERSEAS BUILDING OPERATIONS INVOICE INSTRUCTIONS

You may submit invoices via IPP Invoice Instructions, that will be listed in each Task Order.

G.3 CONTRACTOR RELEASE AT TIME OF CONTRACT CLOSE OUT

The Contractor shall execute a "Contractor's Release of Claims Certificate," Reference Section J.1.3 for release document, at the time of contract closeout and provide it with submission of the final invoice for each task order. One copy shall be kept in the Contractor's files.

Section G – Contract Administration Data

Solicitation No. Page 18

H. SPECIAL CONTRACT REQUIREMENTS

H.1. COMPANY REQUIREMENTS

The Contractor shall have current US licenses and pesticide applicator certifications as a Commercial Pesticide Applicator in the category of Industrial, Structural, and Health Related Pest Management. The Contractor shall have experience in tasks similar to those described in Section C. 1. Experience outside the US is required. In addition, the contractor must have someone on staff thoroughly versed in IATA regulations concerning shipping of pesticides internationally.

The contractor shall provide only qualified pest management personnel experienced in the conduct of true IPM and IPM program development who shall perform 100 percent of all work with his/her own employees, unless an exception is granted by the COR.

H.2. PERSONNEL REQUIREMENTS

The Contractor shall provide the services staff as described below to provide services under this contract.

All travelers must be physically able to travel long distances requiring sometimes over 20 hours of travel time in economy class seating.

H.2.1 BOARD CERTIFIED ENTOMOLOGIST (BCE): The Contractor shall provide a full-time Board-Certified Entomologist (certified by the Entomological Society of America) on staff who is designated as having primary responsibility for the management of this contract and is readily available for routine and emergency surveys and consultation. A second BCE is required as back up. The BCE(s) shall be capable of and experienced in inspecting buildings for pest problems and developing sound IPM approaches to control them. The Entomologist shall have a bachelor’s degree in Entomology from an accredited university, or a Bachelor’s Degree in biology, chemistry, or other life sciences. Active Membership in the Board of Certified Entomologist (BCE) is also required & Licensing Branch in appropriate categories of work to be performed. Current certification in the appropriate jurisdictions under Structural Pest Control Board in the appropriate category of consulting as applicable and current valid State Certificate or license for pest control work in the specific categories appropriate for the tasks described in the statement of work. The Entomologist shall also have a minimum of 10 years full-time practical experience in pest control and, more specifically, IPM. Experience in developing and presenting educational programs is required.

H.2.2. IPM SERVICE TECHNICIANS (ACE): IPM Service Technicians performing under this contract shall be Associate Certified Entomologists (ACE) granted by the Entomological Society of America. The technicians must have also successfully completed an EPA/State-approved training course, as required by the State(s) where working, and possess a current State Certification or license appropriate for the jurisdictions where work has been done and have at least 5 years of full time experience in IPM practices, conducting pesticide applications to control the variety of pests, and preferably tasks as described in Section C. 1. Experience in assisting with training programs is also required.

H.2.3. IPM Service technicians who may provide services under this contract must possess the following minimum qualifications and experience:

· Good knowledge of problem pests and methods of reducing or eliminating food and harborage of same, and the proper and safe use of least toxic pesticides.

· For Structural Pest Control - Possess Structural Pest Control Field Representative or Operator License in the appropriate category or a Branch 2 or 3 Applicator License

· It is preferred, but not required, that IPM Service Technician possesses Certification in food safety, sanitation, housekeeping, maintenance, and sanitation for maintenance. However, the IPM service technician must demonstrate his/her knowledge, training or likely training registration with accredited institution such as course offered by University of California, American Institute of Baking, University of Purdue etc. in this regard.

H.3. PEST IDENTIFICATION

In addition to the personnel above, the contractor shall have access to or be able to obtain the services of a certified accredited professional mammalogist, zoologist, biologist, arborist, horticulturist, agronomist and ecologist to provide supportive consultation.

H.4 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

H.5 RELEASE INFORMATION

The Contractor and its employees shall exercise the utmost discretion regarding all matters relating to their duties and functions. They shall not communicate any person any information known to them by reason of their performance of services under this contract which has not been made public, except by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the contracting officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment an in all subcontracts hereunder.

H.6 TRAVEL

The contractor shall be responsible for making all travel arrangements including obtaining passports, determining visa requirements, reviewing travel vaccination recommendations/requirements, obtaining visas, and making air travel reservations. Travel shall be at the most economic rate.

H.7 SHIPPING/PACKAGING/LABELING

The Contractor shall be solely responsible for identifying then shipping all materials and tools required to complete the tasks, unless otherwise agreed upon with the COR. Materials, possibly including hazardous materials, shall be packed and shipped in accordance with good standard commercial practices and applicable local, US, and international regulations (e.g. IATA).

Escorting needs and procedures while at post shall be worked out at the in-briefing or prior to arrival. Photographs and videos taken of properties are encouraged. The contractor shall obtain permission from post prior to taking photographs or videos. See H.12.6 for requirements for photography at overseas posts/facilities.

H.8 STANDARDS OF CONDUCT

All Contractor personnel are expected to adhere to standards of behavior that reflect credit to themselves, their employer, and the Federal Government. The Contractor will be fully accountable for the conduct of its personnel at post. Contractor personnel assigned to the contract shall observe any special standards of conduct promulgated by the post including instructions regarding business dealings, currency exchange, travel restrictions, restrictions on contacts with criteria country nationals, etc.

H.9 NON-FRATERNIZATION POLICY: All Contractor personnel assigned overseas on TDY are required to obey country-wide non-fraternization policies in effect. The COR may direct Contractor personnel to observe a non-fraternization policy, if a non-fraternization is only partially applied at particular posts. Unless excused by the COR, contractor personnel shall observe Marriage and Cohabitation Reporting Requirements applicable to USG employees in the country of assignment employees.

The Contractor shall be responsible for maintaining satisfactory standards of employee performance, competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action as may be necessary in a timely manner and providing notice of such to the COR.

H.10 SPECIAL CONTRACT REQUIREMENTS: If the Contracting Officer determines that continued performance under this contract by any Contractor personnel is contrary to the public's best interest; the Contractor shall remove the employee from all work under this contract. The costs incurred for removal of personnel for violation of standards of conduct, including but not limited to, travel or defense of litigation, shall not be allowed under this contract.

H.11 GENERAL SECURITY REQUIREMENTS

The successful contractor may require access to Sensitive but Unclassified (SBU) information—defined as unclassified information that is not appropriate for public release and requires a higher level of protection than routine information. Access will be granted only at Government activities or authorized contractor facilities where there is demonstrated need-to-know and the contractor must be always escorted.

All on-site work shall be coordinated through the Post Occupational Safety and Health Officer (POSHO), typically the General Services Officer or Facilities Manager or a person designated by the POSHO.

The contractor shall identify with the COR or if on post to the POSHO any materials needed from post as far in advance as possible.

The contractor shall designate one person on any teams to coordinate logistic issues and be the lead contact with the hosting POSHO and post. The contractor should be prepared to provide briefings to post officials, as requested, while on-site.

H.12 DIPLOMATIC SECURITY REQUIREMENTS FOR CLEARANCES AND HANDLING DOS RELATED INFORMATION

***The contractor shall include the substance of Sections H.12, H.13, H.14 and H.15 in all subcontracts.

H.12.1. General This contract includes security provisions which require a DD Form 254, Contract Security Classification Specification, issued by the Bureau of Diplomatic Security; DS/IS/IND. Issuance of the DD Form 254 is contingent on the Contractor’s obtaining and maintaining a Defense Security Service (DSS) Secret facility clearance. Facility clearance must be maintained throughout contract. Loss or invalidation of facility clearance may result in termination of the contract for default. All personnel traveling to DoS facilities overseas must possess an Interim or Final Secret personnel security clearance prior to deployment, unless approved by the COR.

H.12.1.1 At time of award, storage, generation and processing of classified information at the contractor’s facility is not required and is not anticipated to be required.

H.12.1.2 DoS Information – Disposal/Destruction Plan The Contractor shall develop a waste paper disposal/destruction plan for all paper documents and drawings related to this contact/tasks orders received and generated at the Contractor’s facility. Waste paper includes any project documentation related to working papers, delivery schedules, official correspondence, project schedules, any drawings regardless of sensitivity, and all other contract related paper. All paper produced at the Contractor’s facility shall be collected separately from refuse, garbage and material, and disposed of in accordance with the Contractor’s plan. Contractor shall provide appropriate means of disposal of up to Sensitive But Unclassified information. All paper waste must be destroyed by cross-cut shredder, burned beyond reconstruction, or disintegrated. Project related waste paper must not be put into commercial trash containers for removal from facility.

H.12.2 Visit Authorization Requests The prime Contractor and all Subcontractors will submit a Visit Authorization Request (VAR), for all cleared personnel visiting any Department annex, overseas posts, construction sites, or as otherwise requested by the U.S. Government. The visit request must be submitted to the Bureau of Diplomatic Security, DS/IS/IND, via facsimile at (571) 345-3000 or via e-mail to DSINDOBOVARS@state.gov. A copy of the JCAVS Person Summary must be attached to the visit request. DS/IS/IND is the only authorized recipient of the JCAVS Person Summaries at DoS.

H.12.2.2 Country Clearance The Contractor must submit a Country Clearance Request (CCR) to the COR for all Contractor employees prior to deployment to any overseas DoS location. The Contractor shall submit CCRs in the format required by the COR and DS/IS/IND. Submission of specified form will result in official certification of the contractor personnel security clearance level, to the Regional Security Office (RSO) of Posts to be visited. CCRs shall be submitted to the COR at least 14 business days prior to the contractor’s departure for post/site or as agreed upon with the COR.

H.12.3 DD Forms 254 for Subcontractors The prime Contractor must request a DD Form 254 for all subcontractors providing personnel for deployment to overseas facilities. Requests for DD Forms 254 must be forwarded via e-mail to DS_IND_OBOTeam@state.gov , for signature and approval, prior to Subcontractor deployment to the site. DD Forms 254 issued by DS/IS/IND will be forwarded to the prime contractor for distribution to subcontractors. Contractors are not authorized to issue their own subcontractor DD Forms 254.

H.12.4 Protection of Classified and SBU Information The Contractor and all Subcontractors must comply with all Department of State (DOS) and Defense Security Service (DSS) requirements relating to the protection of classified and Sensitive But Unclassified (SBU)and unclassified project information and cooperate fully in all security matters that may arise relating to this contract.

H.12.4.1 The loss, compromise, or suspected compromise or loss of any classified information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs or ANY project information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) or Contracting Officer’s Representative (COR) and DS/IS/IND.

H.12.5 Disposition and Retention of SBU Information .All SBU material, including copies and reproductions and information stored on SBU electronic media, received or generated in the performance of this contract, shall be returned to the COR within 120 days after final delivery of project drawings and specifications and any other services; or 120 days after completion or termination of the contract.

All unsuccessful offerors and their prospective subcontractors will be required to return (or certify destruction of) SBU documents to the COR within 30 days after the contract has been awarded, prime or subcontractor has been notified of non-receipt of award, or as otherwise directed by the Government.

H.12.6 Security Classification Guide. All documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, exposed film, negatives, specifications, scopes of work, lists of Government Furnished Equipment and any other material received or generated in conjunction with this contract, shall be classified, marked and handled in accordance with the Security Classification Guide (SCG) for Design and Construction of Overseas Facilities dated May 21, 2003, (see Attachment J.1.1) which identifies the specific types of information associated with diplomatic construction projects, and the level of classification for such information.

H.12.6.1 All documents associated with this project must be protected, transmitted, carried and stored in accordance with the contract, SCG and the NISPOM at all times. Additionally, all classified and Sensitive But Unclassified, proposed and actual, construction documents will be marked with a prohibition against duplication or dissemination without prior approval from the COR.

H.12.6.2 The Contractor shall, in accordance with the SCG and this contract, ensure proper classification, handling and transmission of all project documentation. The contractor shall be responsible for bearing any costs resulting from errors determined by Contracting Officer to be the fault of contractor mishandling, misclassification or improper transmission of classified material.

H.12.7 Photographs. Photographs of any diplomatic overseas building or facility must be authorized in advance by the Regional Security Officer (RSO) or Site Security Manager (SSM), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area (CAA) and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. The contractor shall submit all CAA photographs taken by digital cameras and stored on electronic media to the RSO or SSM for review. Written approval for removal from the site must be obtained by the Government reviewer. Any photographs or storage media (memory cards) determined to be classified shall be turned over to the RSO/SSM to forward via classified Diplomatic Pouch. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

H.12.8 Standards of Conduct and Removal of Individual Contractor Employees for Cause

A determination to remove a Contractor employee from site, or from contract performance, due to misconduct or unsuitability may involve, but is not limited to, the following types of misconduct or delinquency that may be documented by the COR, RSO, or domestically by DS/IS/IND:

- Notoriously disgraceful conduct, to include the frequenting of prostitutes, engaging in public or promiscuous sexual relations, spousal abuse, neglect or abuse of children, manufacturing or distributing pornography, entering into debts the employee could not pay, or making use of one’s position or immunity to profit or to provide favor to another or to create the impression of gaining or giving an improper favor.

- Failure to report notoriously disgraceful conduct and/or non-compliance of other employees (DoS, contractor or foreign national) in accordance with existing Post and Department of State policies and regulations.

- Neglect of duty, unsatisfactory performance, unreasonable delays or failure to carry out assigned tasks, conducting personal affairs during official time, refusing to render assistance/cooperate in upholding the integrity of the objectives of this contract.

- Falsification or unlawful concealment, removal, mutilation or destruction of any document or record, or concealment of material facts by willful omissions from documents or records. Improper use of credentials, badges or official papers.

- Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Participation in disruptive activities that interfere with the normal efficient operations of the worksite.

- Theft, vandalism, immoral conduct, or any other criminal action under U.S. or host country law.

- Selling, consuming or being under the influence of drugs, or other illegal substances that produce similar effects.

- Abuse of alcohol.

- Any evidence that would indicate that the individual is guilty of security violations including black market dealings, currency manipulation, violations of the post contact policy regarding criteria country nationals, espionage or treason.

- Noncompliance with site/post security and reporting policies.

H.12.9 Security Briefings.

All U.S. citizens possessing a security clearance will be required to attend contractor-provided security briefings regarding policies and procedures for the protection of classified, SBU and unclassified information, and the contractual security requirements contained in Sections H.12, H.13 and H.14. Contractor shall maintain a copy of signed briefing acknowledgements for each employee performing on the contract.

H.12.9.1 Upon arrival at an overseas Post, all contractor personnel will be afforded the opportunity to attend initial and subsequent periodic security briefings by the responsible Regional Security Officer (RSO) or designee.