Everest_2.0_-_Vendor_Questions_with_response_v09182018.xlsx

XLSX spreadsheet 24 KB Posted Sep 21, 2018

Attached to: Medical Kits
Solicitation number: 19AQMM18R0176
Issued by: Department of State Office of Acquisition Management

About this file

Written by GovTribe AI · Dec 30, 2023

This document contains questions and answers regarding a solicitation for medical kits. The solicitation seeks a contractor to procure, assemble, distribute, warehouse, and provide data management and life cycle sustainment services for standardized emergency response kits and supplies to all Department of State posts worldwide. Key details include that the contractor must hold all required certifications and the solicitation is subject to Service Contract Act requirements. The document clarifies specifications for various kit components and provides updates where listed items have been discontinued. It also addresses questions on pricing terms, shipping and insurance costs, and subcontractor qualifications.

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Other files

File	Type	Posted
Everest_2.0_-_Vendor_Questions_with_response_v09252018.xlsx	XLSX spreadsheet	Sep 26, 2018
Everest_SF33.pdf	PDF	Aug 24, 2018
Attachment_1_-_Pricing_Tables_1-3.xlsx	XLSX spreadsheet	Aug 24, 2018
Attachment_4_-_Offeror_Questions_and_Clarifications.xlsx	XLSX spreadsheet	Aug 24, 2018
Attachment_3_-_Past_Performance_Questionnaire.xlsx	XLSX spreadsheet	Aug 24, 2018
Appendix_B_-_Data_Library_and_Sample_Report_Formats_v2.pdf	PDF	Aug 24, 2018
Attachment_5_-_PRS_Template.docx	DOCX document	Aug 24, 2018
Attachment_2_-_Relevant_Experience_Questionnaire.docx	DOCX document	Aug 24, 2018
Appendix_A_-_Kit_Level_Components_List.pdf	PDF	Aug 24, 2018
RFP_Cover_Page.docx	DOCX document	Aug 24, 2018
7.19.2018_-_Everest_2.0_IDIQ_RFP_Document.docx	DOCX document	Aug 24, 2018

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Questions and Clarifications

Identifier	Technical, Cost, or Admin	RFP Section and Page Reference	Question or Clarification Request	Offeror Recommendation (if any)	Government Response	Need KO Clarification
1	Technical	Appendix A, Page 31	Item "WILCOX L4 BREAKAWAY BASE W/ UNIVERSAL (G20/G23)" is not available.	Recommend Wilcox part number G24.	Concurs with the offeror's recommendation.
2	Technical	Appendix A, Pages 16, 17, and 20	Model Number "DYND50423' is specified with a manufacturer of "Dynarex Corp." Dynarex does not manufacture this item. Did the Government intend to specify Medline as the manufacturer?		Medline is the manufacturer.
3	Technical	Appendix A, Pages 17 and 20	Model Number "DYND11758' is specified with a manufacturer of "Dynarex Corp." Dynarex does not manufacture this item. Did the Government intend to specify Medline as the manufacturer?		Medline is the manufacturer.
4	Technical	RFP Page 35 F.3 and Page 24 C.5.2.1	F.3 Deliverable Due Dates for Section C.5.2 are stipulated as "before the 5th of the month." However, C.5.2.1.a states "monthly report shall be generated by the Contractor on the first business day of a calendar month, and delivered electronically to the COR no later than close of business on the second business day of the calendar month." Will the Government please clarify this discrepancy?		Monthly report shall be generated by the Contractor on the first business day of a calendar month, and delivered electronically to the COR no later than close of business on the second business day of the calendar month.
5	Technical	RFP Page 20, Reference Code, C.4.2.3 and Attachment 1 Tab 2 C.4.2.3	Appendix A and Attachment 1 refer to X002BJ as (EMUK) Pharmaceuticals GFE and X002BK as (EMUK) Pharmaceuticals Contractor-Provided. None of the EMUK cases later defined specify pharmaceutical items or allow for GFE or Contractor provided. Can Government verify that there are no pharmaceutical items defined at this time?		The EMUK kit doesn't include any pharmaceuticals.
6	Technical	Appendix A, page 6	Appendix A specifies model number "QC127TYLxx000400" for the Coverall. Can the Government confirm that they are defining one coverall of its respective size for each kit defined on page 6?		QC127TYLxx000400 is one coverall per kit. Follow-on sizes in CLIN's X002AF-AK will go up to size 3XXXL
7	Technical	Appendix A, page 6	Appendix A specifies model number "52817/18/19" for the 2.8 mil gloves. Can the Government confirm they are defining two pair of each of these sizes in each kit, or do they want two pair of the respective size in each kit?		Each kit will contain 2 sets of gloves in the respective size of the Medium, large and extra large
8	Technical	Appendix A, page 6	Appendix A specifies model number "50602/03/04" for the 6 mil gloves. Can the Government confirm they are defining two pair of each of these sizes in each kit, or do they want two pair of the respective size in each kit?		Each kit will contain 2 sets of gloves in the respective size of the Medium, large and extra large
9	Technical	RFP page 24-C.5.2.1.a	Specifies "Standard report formats are contained in Appendix C". Appendix C isn't included in the RFP. Did the Government intend to reference Appendix B?		The government did intend to reference Appendix B.
10	Technical	Appendix A, page 2	The document specifies qty 2 of two different model numbers of QuikClot gauze; MN 350 and MN 200. Did the Government intend to have both items as a QuikClot item or intend for one to be a standard z-fold gauze?	Recommend changing to a qty of 2 each of MN 350 QuikClot and a qty of 3 each of MN 15003 z-fold gauze by MFG Bound Tree.	Concurs with the offeror's recommendation.
11	Technical	Appendix A, pg.16	Government listed "Blanket, Blizzard Survival, Small, Silver MN BPS-04S," but it has been discontinued.	Recommend replacement with BPS-01 Blanket, Blizzard Survival, Green.	Concurs with the offeror's recommendation.
12	Technical	Appendix A, pg.17	Government listed "Book, Tarascon Pocket Pharmacopoeia, Shirt-Pocket Edition, 2016." Does the Government intend that this item be updated with the latest edition when each kit is delivered?		Requests the latest version available.
13	Technical	Appendix A, pg.20	Government listed "Book, Tarascon Pocket Pharmacopoeia, Shirt-Pocket Edition, 2016." Does the Government intend that this item be updated with the latest edition when each kit is delivered?		Requests the latest version available.
14	Technical	Appendix A, pg.22	Government listed " Blanket, Blizzard Survival, Small, Silver MN BPS-04S," but it has been discontinued.	Recommend replacement with BPS-01 Blanket, Blizzard Survival, Green	Concurs with the offeror's recommendation.
15	Technical	Appendix A, pg.24	Government listed "IV Catheter Extension Set, Standard bore (MN 2N8378)." MFG states Moore Medical, this is manufactured by Baxter.	Did Government mean this is MFG by Baxter?	Baxter is the manufacturer of item # 2N8378.
16	Technical	Appendix A, pg.26	Government listed 'Blanket, Blizzard Survival, Small, Silver MN BPS-04S," but it has been discontinued.	Recommend replacement with BPS-01 Blanket, Blizzard Survival, Green.	Concurs with the offeror's recommendation.
17	Technical	Appendix A, pg.27	Government listed "Blanket, Blizzard Survival, Small, Silver MN BPS-04S," but it has been discontinued.	Recommend replacement with BPS-01 Blanket, Blizzard Survival, Green.	Concurs with the offeror's recommendation.
18	Technical	Appendix A, pg.28	Government listed "IV Catheter Extension Set, Standard bore (MN 2N8378)" , MFG states Moore Medical, but this is manufactured by Baxter.	Did Government mean this is MFG by Baxter?	Baxter is the manufacturer of item MN 2N8378.
19	Technical	Appendix A, pg.33	Government listed "Atlantic Signal Comms Kit Avon FM53 (MN states AS-Comms)." Can the Government confirm AVN.GSK.4C is the correct model number for this item?		The government confirms that AVN.GSK.4C is the model number Avon Comms Cable Kit for FM53/C50 Gas Masks (Gen II).
20	Technical	Appendix A, pg.29	Government lists "Tempus Pro Patient Monitor w/Capnometer (MN 00-1007-R)." Is the Government specifying just the monitor or the system with accessories?		The government is requesting the system with accessories.
21	Technical	Appendix A, pg. 29	The specified item "Save Ventilator Kit, MN 25-110" is a discontinued item.	Recommend the Government specify SAVE Ventilator II MN: 6515-01-655-3181.	The government concurs with the offeror's recommendation.
22	Technical	Appendix A, pg.34	Government listed "Tempus Pro Patient Monitor (NSN 6515-01-603-0531)." Is the Government specifying just the monitor or the system with accessories?		The government is requesting the system with accessories.
23	Technical	Appendix A, pg.35	Government listed "Sonosite IVIZ," but no model number has been specified. Can the Government provide a specific model number for this item?		The model number for the Sonosite IVIZ is P20019-03.
24	Technical	Appendix A, pg.30	Government listed "Glidescope Titanium Video Laryngoscope Monitor, (MN 0570-0338)." Is the Government specifying just the monitor or the system with accessories?		The government requests the system with accessories.
25	Technical	Appendix A, pg.31	Government listed "CRYE LEVEL 3A PANELS X2." Is "X2" part of the description, or is this the quantity?		This is a part of the description.
26	Technical	Appendix A, pg.31	Government listed "CRYE LEVEL 3A SIDE PANELS X2." Is "X2" part of the description, or is this the quantity?		This is a part of the description.
27	Technical	Appendix A, pg.31	Government listed "M4 TACO POUCHES (BLACK) X3." Is "X3" part of the description, or is this the quantity?		This is a part of the description. The color shall be "coyote brown" in lieu of "black."
28	Technical	Appendix A, pg.31	Government listed "9MM TACO POUCHES (BLACK) X3 FOR GLOCK 19." Is "X3" part of the description, or is this the quantity?		This is a part of the description. The color shall be "coyote brown" in lieu of "black."
29	Technical	Appendix A, pg.31	Government listed "9MM TACO POUCHES (BLACK) X3 FOR GLOCK 26." Is "X3" part of the description, or is this the quantity?		This is a part of the description. The color shall be "coyote brown" in lieu of "black."
30	Technical	Appendix A, pg.31	Government listed "BELT ATTACHMENTS FOR TACOS X6." Is "X6" part of the description, or is this the quantity?		This is a part of the description.
31	Technical	Appendix A, pg.31	Government listed "PELICAN PROGEAR U140," but it has been discontinued.	Recommend the Government specify Pelican U100 Urban Elite Backpack (MN U100).	Concurs with the offeror's recommendation.
32	Technical	Appendix A, pg.31	Government listed "Velocity (API-BZ) ICW Plates." This item has multiple parts associated with it. Did the Government intend to specify the complete set, which includes, front plate, back plate, and side plates?		The complete set, which includes, front plate, back plate, and side plates.
33	Technical	RFP	We infer from the contract’s NAICS code that this is a services contract. Per SCA, any service contract over $2,500 is covered by SCA; however this RFP has no reference to it. (1) Will the Government please confirm that this is a services contract subject to the SCA? (2) Will the Government please clarify if offeror should be using an odd or even SCA WD?		(1) Services would be subject to the SCA.

(2) Offerors should utilize the odd-numbered SCA WD.

	34	Technical	RFP L.9.4.1(a)
PWS C3.2.2.1(c) and C3.2.2.1 (e)	Can the Government clarify if certifications required in L.9.4.1(a) have to be in place at time of submission or only at time of award? There appears to be conflicting information in the RFP where one reference states you have to provide proof of compliance at proposal submission (L.9.4.1(a)) and other references that state at time of award (PWS C3.2.2.1(c) and C3.2.2.1(e)).		Evidence of certifications described at L.9.4.1.(a) must be in place at the time of submission.
	35	Technical	RFP page 60, K.2.1(a)(3)	Can the Government clarify if the NAICS threshold to qualify as a small business is 200 employees per the SBA Table of Small Business Size Standards for NAICS 423450 or if it is 100 employees per RFP K.2.1(a)(3)?	The correct business size is 200 employees for NAICS Code 423450.
	36	Cost	RFP page 81 L.9.5 (10)

page 34 F.1

Since Shipping costs will be handled via CLIN X003, will the Government allow shipping insurance as part of this cost? If shipping insurance is not allowed, Section F.1 should be updated from "F.O.B. Destination" to "F.O.B. Origin"		Yes, the government will allow shipping insurance as part of the cost.
37	Admin.	RFP page 82, L.9.5(16)	Can the Government elaborate on what supporting information and what level of detail is required for the following? "Offerors shall provide supporting information in the narrative section, as applicable and necessary, to support the prices being proposed in the Pricing Tables".	The vendor should provide an itemized list to include pricing.
37	Admin.	RFP page 82, L.9.5(17)	Can the Government clarify the following requirement? " In the narrative section, offerors shall identify each segment/business unit proposed to perform work under this contract".	This will vary depending on the vendor's approach to the requirement. If the vendor intends to rely on the certifications and/or licensure of a subcontractor to meet the requirements of this RFP, segments/business units should be identified as appropriate so that the USG can ensure that they are technically qualified to perform the work contemplated under this RFP.
38	Technical	RFP	There are several specified non-pharmaceutical items that do not meet the 24 month requirement. Will these items be exempt from the requirement? The following is a few examples:

Swabsticks, 3.15% CHG and 70% IPA, Maxi: MN S41950 Kit, OB/Delivery, Disposable, Soft Pouch: MN 388 Lubricating Jelly, Packet, 2.7 gm: MN DYN1250

PDI SUPER SANI-CLOTHS: MN 85984

Kit, Deluxe Corpsman ENT: MN 6545-01-458-6178 Blood Glucose Test Strips, OneTouch Ultra, Blue: MN 2990166 Blood Collection Tube, Monoject Corvac, 6mL, Red/Gray Mottled Cap: MN 302106 ChloraPrep Single Swabstick 1.75ml Packet: MN 260100 ChloraPrep Triple Swabstick 5.25ml Packet: MN 260103 Control Solution, OneTouch Ultra: MN 2754620 Wipes, Disposable, Germicidal Disinfecting, Individual Pack: MN U87295 First Aid Only, 1 oz. eye wash, plastic bottle: MN B-5010

		The government will provide exeptions on a case by basis for items under the 24 month threshold.
	39	Technical	Appendix A, pg.4 and 5	The Advanced First Responder and Advanced Medical Replenishment kits (Sub-CLIN X002AD, Sub-CLIN X002AE) are not separated into GFE and Contractor provided pharmaceuticals. Does this indicate that that the Government does not consider Epi-Pens a pharmaceutical item and they will always be contractor provided? If this is correct, can the Government clarify if there are other traditional pharmaceutical items that will always be contractor provided?	The Epi-Pen is a pharmaceutical item. Epi-Pens for Sub-CLIN X0002AD and Sub-CLIN X0002AE will be GFE provided pharmaceuticals.
	40	Technical	RFP L.9.4.1(a)
PWS C3.2.2.1(c) and C3.2.2.1 (e)	Will the Government please clarify that the certifications required for this contract shall be held by the prime contractor and not by an offeror's subcontractor?		The certifications for this contract shall be held by the prime contractor.

File details come from the government source that posted it. Updated Dec 30, 2023.