Amendment_0003.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Subject: 2018 Billings and Portland Construction MATOC

This amendment addresses RFIs and extends the proposal due date. See page 2 for details.

Indian Health Service - DES 701 5th Avenue, Suite 1650 Seattle, WA 98104

See item 7

18-102-SOL-00015

1 7

11/1/2018

09/28/2018 x

18-102-SOL-00015

2018 Billings/ Portland MATOC Amendment 0003

1. The following Requests for Information (RFI) were received in response to the solicitation. Note the RFIs are logged and assigned a number at time of receipt. Any RFIs not addressed in this document will be posted with a subsequent amendment:

RFI 0001

Section J Attachment 1 states there will be a site visit on September 18th at 1pm. Is there a corrected site visit date and time?

Response This was addressed in amendment 0001, but the site visit was already held.

RFI 0002

After reading the RFP for Solicitation 18-102-SOL-00015 Construction Multiple Award Task Order Contract to support the Billings and Portland areas I wanted to confirm the amount of proposal copies we need to submit. The RFP states “0”, please confirm the amount.

Response Electronic proposal are required. Please refer to section L for further instructions. Revised SF 1442 is provided to indicate (1) proposal is required in block 13a.

RFI 0003

Can the contact information be provided for the current Building Automation Systems provider as well as the current Fire Alarm Service provider?

Response The current digital controls system is Johnson Controls Metasys

The vendor is: Apollo Sheet Metal Contact: Jason Weichman, HVAC Controls Engineer 1201 W Columbia Drive Kennewick, WA 99336 jweichman@apollosm.com 509-586-1104 Cell 509-947-4388

Fire alarm system is currently serviced by Mansfield Alarm Co.

The vendor is: Mansfield Alarm CO. INC.

3106 W. Nob Hill Blvd.

Yakima, WA 98902 509-248-5687

Amendment 0003

RFI 0004

Reference L.4.2.1, Factor 2, Past Performance: If we have previous PPQs, CCASS or CPARS on file for the projects we highlight in our proposal, will it be acceptable to submit copies of those in lieu of new PPQs?

Response Previous PPQs are acceptable, however if the form being submitted deviates from the one in required by this RFP, it is the Offeror’s responsibility to ensure any information requested by the form in this RFP is included with the proposal. If a PPIRS rating is on file on CPARS.Gov (i.e. active CPARS, CCAS), no submission is required other than providing accurate contract information data so the Government can find the report in PPIRS.

RFI 0005

We are primarily interested in projects in the IHS area grouping for Portland (i.e. Idaho, Oregon, and Washington). If awarded a MATOC contract as a result of a proposal submission, does this MATOC make it permissible to only bid projects for that area grouping without negative affect. We note G.7.2c that says in part, “Contractors that choose not to propose on two (2) or more RFP/ RFQ’s may forfeit the right to their minimum guarantee and may not have its contract renewed for the next option period.”

Response No.

RFI 0006

It is noted that paragraph H.3 TERO requires the contractor to included costs and fees associated with the various cognizant tribal offices. Will each Task Order identify the appropriate tribal TERO office and POC’s?

Response Each Task Order should provide this info. If POC info is not included in a Task Order RFP and TERO is otherwise required, the contractor shall be responsible for identifying the appropriate POC and compliance with any TERO requirements. Inquiries can also be made to the Contracting Officer administering the task order for clarification. Note that further clarification regarding TERO for the seed project will be provided in the next amendment.

RFI 0009

Access to the attic at the annex building is not large enough to install the new units. Will an access be cut in for installation?

Response There is an existing 44” x 46” access above the ceiling tiles which is within 15 feet from the location of the new units. Contractor shall be responsible for providing a solution if this space is inadequate for access.

RFI 0010

Sheet M-3 note 5. Prior to demo work starting, an independent air balance contractor shall read and record air quantities at air terminal units in the project are. Provide report to IHS project manager.

Is this the responsibility of the mechanical contractor?

Amendment 0003

Response This is the responsibility of the contractor.

RFI 0016

Also is there a bid list of GC’s assume this is prevailing wage project.

Response There is not a list. Offerors are encouraged to register as interested vendors on FBO.gov for networking purposes. Construction Wage Rates Requirements (formerly Davis-Bacon) does apply. See section J attachment J.1.6 for the wage determination that applies to the seed project.

RFI 0017

Question: One of the medical equipment items, the Connex Spot Monitor NIBP, NONIN, SPO2, may require testing and certification prior to being place in-service. We’re assuming that is the facility’s clinical engineer’s responsibility, is that correct?

Response The IHS facility staff will do new equipment check in once the equipment is staged and set up in the rooms.

RFI 0018

Question: We are assuming that there is no vendor provided O&M training sessions for the medical equipment, just obtaining and turning over the O&M manuals, is that correct?

Response None of the medical equipment on the list needs vendor training. Manuals for use and service are required.

RFI 0019

Question: There is no temperature monitoring specified for the Biomedical Refrigerator w/ Freezer, so we’re assuming, if required, that will be done by the facility at a later date, is that correct?

Response The Refrigerator/w freezer needs to be CDC approved for vaccine and medical storage. Yes, temperatures will be set by IHS staff during the check-in process.

RFI 0020

Our reference Point of Contact for past performance projects is no longer with Indian Health Services and this makes it difficult to obtain new PPQs. Will IHS please consider accepting PPQs (in the same format/template) previously completed by IHS?

Response See RFI 0004 response.

Amendment 0003

RFI 0021

I have not seen the Site Visit roster and/or the introduction presentation prior to the site tour, for solicitation18-102-SOL-00015.

Can you post that information to FBO or send it to my email.

Response Sign-in sheet was provided with amendment 0002. The presentation will not be provided.

RFI 0022

1. Solicitation Section L.3, Cover letter item (7) wants “Confirmation of conformance to the requirements of FAR 52.222-2” (overtime) however, FAR 52.222-2 isn’t listed as a contract requirement anywhere else in the solicitation. Please confirm.

Response This was a typo and 52.222-2 does not apply. The RFP has been revised to reflect the accurate clause the Government is requesting confirmation for; 52.222-26 Equal Opportunity.

RFI 0025

Do you know when the sign-in sheet for the subject Solicitation will be posted? Also, based on the timing of the site walk and when this proposal is due to the Government and the cut-off for questions, assuming there will be any, do you know if this Solicitation will get extended?

Response Sign-in sheet was provided with Amendment 0002. Proposal due date is extended to November 15, 2018 at 2pm local time. Cutoff date for questions is set at November 5, 2018 (see revised RFP, Section L.1).

RFI 0027

Access to the attic at the annex building is not large enough to install the new units.

Will an access be cut in for installation?

Response See RFI 0009.

RFI 0038

Schedule B Will the facility provide a fire alarm/access control/PA Tech Rep for system tie in?

Response See RFI 0003.

RFI 0039

1. B.6.2 Do we have to only pick one category for dollar value of projects?

Response No.

RFI 0040

2. G.7.2.c what does “forfeit the right to their minimum guarantee…” mean?

Amendment 0003

Response See Section B.4 for more info regarding minimum guarantee. Please inquire with the Contracting Officer if this is still unclear.

RFI 0041

1- Would you prefer construction projects were over $100,000 or best fit the scope?

Response It is the Offeror’s responsibility to determine how to structure the proposal in order to best meet the stated solicitation criteria. However Offerors are cautioned that projects submitted below the $100,000 may not be considered relevant and may result in lower ratings.

RFI 0042

2-Could you clarify if the Factor 1 projects need a Past Performance, or need to be on the PPIRS site or exactly what construction projects could be used for the Past Performance PPQ Questionnaire.

Response If a PPIRS (e.g. CPARS) rating is available, that is what should be utilized (see RFI 0004). If a PPIRS rating is not available, a PPQ should be submitted.

RFI 0043

Request the addition of FAR clause 52.208-9 to Solicitation Number 1021800015 which adds the Mandatory purchase requirements for AbilityOne building products.

Response Subject clause has been added.

RFI 0044

Request the addition of FAR clause 52.208-9 to Solicitation Number 1021800015 which adds the Mandatory purchase requirements for AbilityOne building products.

Response Duplicate question. See RFI 0043.

RFI 0045

As a point of clarification, the Section_J_Attachment_2_-_Bid_Schedule_Final.xlsx document requests under CLIN # 0005: Firm-Fixed-Price for all labor, materials, equipment, and associated costs in accordance with the solicitation documents for the Schedule C: Additional Tile in Pharmacy Waiting Area, Yakama Health Center Complex Should CLIN # 0005 include the Front Waiting Area as shown on the Schedule_C_Plans_Final.pdf document?

Response Yes. See revised Section J – Attachment 2 – Bid Schedule.

Amendment 0003

RFI 0046

After much phone calling and e mailing, it is becoming apparent that medical equipment manufacturers, distributors, vendors, etc, do not want to sell to contractors, only medical facilities. Manufacturers sell only to distributors. Vendors won’t even quote prices to anyone who does not have an account established.

Will the government consider removing the Medical Equipment for New Clinical Area (Schedule C) from the scope of work? If that cannot be done, consider giving an allowance for all to use in bidding until communication can be established with equipment vendors.

Response No. The contractor is responsible for providing the required equipment for a firm-fixed-price.

RFI 0047

In section L.4.1 (6) Bid Guarantee: Will a PDF of the Bid Bond and the Power of Attorney be sufficient for the proposal package?

Response Yes. Offerors may be asked to mail the hard copies after receipt of proposals.

RFI 0048

When is the cutoff for the technical questions?

Response See RFI 0025.

RFI 0051

Also, the duration noted for the SEED project is mentioned as 180 calendar days in the main MATOC documents and then 120 calendar days in Section J. Can you confirm which one is correct?

Response 120 days is correct. See revised RFP language.

2. Section H.11 of the solicitation is hereby revised (not as a result of an RFI). See revised RFP language.

3. All other terms and conditions remain unchanged. Offerors are reminded to acknowledge receipt of this amendment when submitting proposals in accordance with the solicitation instructions.

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

SEATTLE

SOLICITATION 18-102-SOL-00015

CONSTRUCTION MULTIPLE AWARD TASK ORDER CONTRACT

TO SUPPORT THE

BILLINGS AND PORTLAND AREAS

PROJECT TABLE OF CONTENTS:

Section Taxonomy Section A Standard Form 1442 Section B Schedule of Items Section C Description and Specification (Statement of Work) Section D Packaging and Markings Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits Section K Representations and Certifications Section L Instruction, Conditions and Notices Section M Evaluation Factors for Award Proposals must set forth full, accurate, and complete information as required by this request for proposal (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C.

1001.

Revised 11/1/2018 via Amendment 0003

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

18-102-SOL-00015

Indian Health Service - DES 701 5th Avenue, Suite 1650 Seattle, WA 98104

2018 Billings and Portland Construction Multiple Award Task Order Contract (MATOC)

Competition: 100% Small Business Set-Aside. The Government will only accept offers from certified small businesses. All other firms are deemed ineligible to submit offers.

NAICS: 236220

Size Standard: $36.5M

See item 7

Andrew Hart 206-615-2453

AQ17ZS001

09/2 /2018 local time 11/15/2018

2:00PM

Section B.3

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

27. PAYMENT WILL BE MADE BY

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

Solicitation #18-102-SOL-00015 2018 Billings/ Portland Construction MATOC

SECTION B

SERVICES AND PRICE/COST

B.1 SERVICES

The award of Indefinite Delivery, Indefinite Quantity (IDIQ) Multiple Award Task Order Contracts (MATOC) is anticipated as a result of this solicitation to provide a full range of new construction, renovation, alteration and repair of medical facilities for the Department of Health and Human Services (HHS)/ Indian Health Service (IHS). The work may include design-build (DB) or design-bid-build services (DBB). Work will primarily be performed at various facilities in the IHS geographic regions of Billings (i.e. Montana and Wyoming) and Portland (i.e. Idaho, Oregon, and Washington), but may occasionally be performed at other locations throughout the United States.

Note: When the term ‘area grouping’ is used in this document, it refers to the following IHS Areas:

1. Billings

2. Portland

A list of the healthcare facilities where work will primarily be performed can be found at these links:

https://www.ihs.gov/billings/healthcarefacilities/ https://www.ihs.gov/portland/healthcarefacilities/

A MATOC is a contract awarded from a single solicitation, and may result in award to multiple contractors.

This procurement consists of one solicitation with the intent to award up to ten (10) IDIQ basic construction contracts. The Contracting Officer reserves the right to award more than ten (10) basic contracts if it is in the Government’s best interest. After award of each basic contract, the only work authorized under this contract is that which is ordered by the Government through issuance of a Task Order.

B.2 SEED PROJECT

Attached to this solicitation is a Seed Project Scope of Work (SOW). It is intended that the Seed Project becomes the first task orders issued under this MATOC. The Seed Project SOW contains all the information necessary to complete a price proposal for the work stipulated.

The Offeror shall review the documentation and provide a price proposal addressing all the requirements in the SOW for the Seed Project with the level of detail specified in this section. The Seed Project is a valid IHS requirement and the Government intends to award the Seed Project concurrent with the award of all MATOCs as part of the award process. The price for the proposed Seed Project shall be utilized for purposes of price analysis for evaluation and award of the MATOCs.

See Section J, Attachment 1 for more detailed information about the seed project.

B.3 PERIOD OF SERVICE

Each contract will include a base period of one year from the date of award and four optional one year periods, for a total contract performance period not-to-exceed five years.

B.4. MINIMUM GUARANTEE

The Government makes no representation as to the number of Task Orders or actual amount of work to be ordered; however, during the term of the contract, a minimum of $1,000 is guaranteed for each awardee.

The contractor that represents the best value will be awarded the first Task Order (i.e. seed project), and the minimum guarantee for that contractor will be satisfied, unless award of the seed project is not feasible or in the best interest of the Government. Otherwise, the Government intends to satisfy the minimum guarantee by negotiating a Task Order directly with each contractor in a sole source environment.

https://www.ihs.gov/billings/healthcarefacilities/ https://www.ihs.gov/portland/healthcarefacilities/

To satisfy each minimum guarantee, MATOC awardees will be solicited in alphabetical order according to contractor name and assigned a random project in the region at a value under the Simplified Acquisition Threshold (SAT) at the Contracting Officer’s discretion depending on the current needs of the customer. If a Contractor refuses the project solicited to satisfy its minimum guarantee, it will forfeit its minimum guarantee and may not have its contract renewed for the next option period.

After each minimum guarantee is satisfied, all eligible MATOC contractors will be provided a fair opportunity to compete for each project offered under this contract unless one of exceptions listed at FAR 16.505(b) (2) apply.

B.5 MAXIMUM AWARD AMOUNTS

The maximum task order amount for this contract is $10,000,000; however, most projects are anticipated to range between $100,000 and $800,000. The maximum ordering capacity is $15,000,000 total for each contract awarded under this MATOC, or five years, whichever comes first.

See FAR 52.216-19 Order Limitations for additional details.

B.6 PRICE SCHEDULE

B.6.1 CONTRACT LINE ITEM NUMBERS (CLIN) – SEED PROJECT

Offerors shall submit Section J, Attachment 2 – Bid Schedule with the price proposal. The total sum on the bid schedule shall be the total price for CLINs 0001 through 0005. See Section L for all proposal submission instructions.

Per FAR 36.204, the magnitude of the seed project is between $500,000 and $1,000,000.

INCIDENTAL PAYMENT ITEMS – The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, TERO requirements and perform all work required to complete the project in accordance with the scope of work, and provisions of the contract. Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown

B.6.2 DOLLAR VALUE OF PROJECTS

The contractor must identify the dollar range(s) of projects it is interested in receiving consideration for under the MATOC, by checking the appropriate ranges listed below. (Caution to Contractors: Each contractor must have sufficient bonding capacity for the ranges selected. Selecting these ranges may not preclude a MATOC awardee from receiving task order solicitations unless it does not have sufficient bonding)

DOLLAR VALUE- CATEGORIES

CAT A

( ) $1,000 - $250,000.00

CAT B

( ) $250,00.01 - $750,000.00

CAT C

( ) $750,000.01 - $2,000,000.00

CAT D

( ) $2,000,000.01 - $10,000,000.00

END OF SECTION

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PURPOSE AND SCOPE

The purpose of this Indefinite-Delivery/ Indefinite-Quantity (IDIQ) Multiple-Award Task Order Contract (MATOC) is to provide a wide range of new construction, renovation, alteration and repair of medical facilities for the Department of Health and Human Services (HHS)/ Indian Health Service (IHS). Work for this MATOC will primarily be performed at the various facilities in the IHS geographic region of Billings (i.e. Montana and Wyoming), and Portland (i.e. Idaho, Oregon, and Washington), but may occasionally be performed at other locations throughout the United States. The place of performance will be designated on each Task Order.

Services required include a wide range of general construction, renovation, alteration and maintenance services covered by North American Industry Classification System (NAICS) 236220, Commercial and Institutional Building Construction. Projects may include design-build (DB) and design-bid-build (DBB) services. Typical required services include, but are not limited to the following:

a. Buildings: New construction, additions, pre-engineered buildings, other structures (e.g. open bay pre-engineered, storage facilities, etc.) and, renovation, alteration, maintenance and repair of those structures including incidental work. Building projects under this MATOC may include furniture incidental to construction (e.g. workstations), interior and/or exterior modernization, painting, flooring, fencing, work incidental to surface deterioration (e.g. patching drywall, replacing siding, trim work) and structural repairs including but not limited to foundations, settlement, masonry/brick cracking, etc.

b. Systems and Equipment: New construction, rehabilitation, maintenance or repair of mechanical and electrical systems, HVAC systems, plumbing systems, waste water drainage systems, fire alarm, fire protection sprinkler systems, fire suppression systems, intrusion alarms, back flow preventers, boilers, chillers, IT communications, all related devices, equipment, controls, and components.

c. Roofs: Replacement maintenance and repair of a variety of roofs and roofing systems, including gutters, downspouts, flashing, fascia and soffits and incidental damage remediation as a result of roof leaks (e.g. ceiling replacement, painting and carpet cleaning).

d. Horizontal Construction: New construction, maintenance and repairs of roads, streets, concrete, asphalt, parking lots, sidewalks, trails, storm drainage, erosion repairs (i.e. sinkholes, washouts), soft/hard landscaping, sodding, landscape irrigation systems, detection loops, bridges, parking lots, traffic lines, traffic markings, repair/replacement of storm water, sewer lines, site-work, well drilling and repair etc.

e. Utilities: New construction, maintenance or repair of interior and exterior utility systems and lines (main lines and lateral feeders). Interior and exterior high and low voltage electrical, communication lines and systems (telephone and data lines), gas lines, security & security camera systems and cabling, emergency generator systems, etc., water lines and alternative technology landscape watering systems.

f. Dismantling, Demolition, or Removal of Improvements: Dismantling, demolition, or removal of improvements, dismantling or demolition of buildings, ground improvements and other real property structures, and removal of such structures or portions of structures. Proper removal and disposal of materials, excavating site to task order requirements after demolition/removal, protecting existing government property not part of the demolition/removal project; as well as obtaining all documents and providing copies to the government as deliverables.

g. Incidental Work: Services, including environmental services such as remediation and abatement

(e.g. lead, asbestos, smoke, mold, etc.) incidental to the tasks required under any of the above paragraphs. Carpentry, interior and exterior painting, interior and exterior lighting, and similar electrical work that may be required to provide a complete, safe and usable facility during and after the primary construction work required is completed. This includes site work and drainage excavation. Work with the guidance/over-site of archeological consultant; if on site, and make the Contracting Officer (CO) aware of any artifacts or items of concern that arise.

C.2 PROJECT PLANS/ SPECIFICATIONS AND DRAWINGS

The MATOC solicitation includes documents for the seed project only. No design documents will be included in the basic MATOCs. Each Task Order solicitation will be issued with its own documents (including design documents) specific to that project, as applicable. Any applicable specifications and/ or drawings or other solicitation documents that accompany Task Orders will be considered to be a part of the scope of work.

SECTION D

PACKAGING AND MARKING

D .1 PACKAGING AND MARKING

All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with standard practice for commercial packaging.

Indian Health Service is not responsible in any manner for deliveries that are generated by the contractor.

SECTION E

INSPECTION AND ACCEPTANCE (CONSTRUCTION)

E.1 SUBSTANTIAL COMPLETION AND FINAL INSPECTION

(Applies to Task Orders > 60 days)

E.1.1 SUBSTANTIAL COMPLETION INSPECTION

a. Substantial completion is the date when the work is sufficiently complete, in accordance with the contract documents, ready for beneficial occupancy or the designated portion thereof, for the use for which it is intended.

b. The Government and Contractor at this point will jointly conduct a substantial completion (i.e.

pre-final) inspection for the development of punch list items in preparation for final inspection.

The COR will complete the punch list and provide to the CO, which will be furnished in writing to the contractor.

c. The contractor shall ensure that adequate performance time remains for completion of ALL deficiencies noted during the Pre-Final Inspection and the scheduling and completion of the Final Inspection. The substantial completion inspection should be at least 15 calendar days prior to the contractual completion date and the date of final inspection. The contractor is to notify the Contracting Officer at least 10 calendar days in advance to schedule the substantial completion inspection.

d. If at the time of the substantial completion inspection the Government finds that the contractor will not have the project complete at the contract completion date, the Contracting Officer will withhold 10% of any progress payment due the contractor. These funds will be used to off-set any liquidated or actual damages assessed against the contractor. Remaining funds will be released upon final inspection, and completion of the contract including all punch list items.

E.1.2 FINAL INSPECTION

a. Final Inspection completion date is the date established in the task order when the project is to be fully complete and is ready to turn over to the Government. When the Contractor is ready for final inspection, he shall request so in writing to the Contracting Officer and his duly authorized representative (COR) at least 5 days prior to the desired date.

b. This includes final clean-up of the site, removal of all trailers, construction signs and debris removed, all punch list items resolved, Government’s manuals turned over, all as built drawings completed and turned over to the Government.

c. All contract items, including any punch-list items, and final clean-up of the project site shall be totally complete on the day and at the time the final inspection is scheduled. Any discrepancies noted at the final inspection shall be corrected by the Contractor within the time specified by the Contracting Officer.

d. Failure on the part of the contractor to have the project ready for final inspection may result in assessment of damages as specified in the task order.

e. In the event the pre- final or final inspection will be conducted by a Government contracted service, (A&E firm or other contracted individual) the Contractor may be held liable for travel and labor costs when the project is not sufficiently complete and the inspection must be rescheduled or an additional inspection is required.

f. Final inspection and acceptance of the work will be by the CO or an authorized representative appointed in writing.

E.2 CLAUSES INCORPORATED BY REFERENCE

CLAUSE NO. TITLE

FAR 52.246-12 Inspection of Construction (Aug 1996)

SECTION F

DELIVERIES AND PERFORMANCE

F.1 CONTRACTOR PERFORMANCE EVALUATION

a. The contractor will be evaluated on his overall general work, for compliance with the specifications and drawings, quality of work performed, compliance with schedule, submission of submittals and all matters associated with the project.

b. If a deficiency is noted the contractor will be advised by the COR and the Contracting Officer and what corrective action the contractor needs to take.

c. Contractors are advised that continuous satisfactory performance on all phases of the task orders is required. Failure to do so could result in the contract being terminated or not utilized.

F.2 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

Unless specified otherwise in a task order, this paragraph specifies the procedure for the determination of time extensions for unusually severe weather. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

b. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

c. Weather delays will be based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor’s progress schedule must reflect consideration of these anticipated adverse weather delays in all-weather dependent activities.

d. Upon acknowledgment of the notice to proceed (NTP) and continuing throughout the contract, the contractor will record on the Contractor’s Daily Report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delays must prevent work on critical activities for 50 percent or more of the contractor’s scheduled workday.

e. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in accordance with the criteria previously described above, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days, and issue a bilateral modification.

F.3 CLAUSES INCORPORATED BY FULL TEXT

FAR 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR

1984)

The Contractor shall be required to:

(a) Commence work under this contract within 10 calendar days* after the date the Contractor receives the notice to proceed,

(b) Prosecute the work diligently, and

(c) Complete the entire work ready for use not later than 120 calendar days* after the contractor receives the notice to proceed. The time stated for completion shall include all training and deliverables; as well as final cleanup of the project site premises.

*Note: Durations listed apply to the seed project. Information will be specified in each subsequent task order solicitation.

(End of Clause)

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER AUTHORITY

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government.

The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the unauthorized direction and shall immediately notify the Contracting Officer.

G.2 CONTRACTING OFFICER'S REPRESENTATIVES

a. Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the

Contracting Officer and assuring compliance with the contract requirements.

b. The COR has NO AUTHORITY to make any changes to the contract or any contract documents.

c. The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in Section I, FAR Clause 52.242-14, Suspension of Work (April 1984).

d. The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3 ORDER OF PRECEDENCE

a. The MATOC basic contract includes the standard contract clauses, and the individual Task Orders include added specifics and schedules current at the time of Task Order award. The Task Order contract consists of:

(1) The solicitation in its entirety, including all drawings, cuts, and illustrations and any amendments,

(2) The Task Order constitutes and defines the negotiated agreement between the Contractor and the Government. No documentation will be omitted which in any way bears upon the terms of that agreement; and

(3) The terms and conditions including the MATOC basic contract.

b. In the event of conflict or inconsistency between any of the provisions of a Task Order, including the Request for Proposal, Contractor's proposal, or Task Order deliverable, precedence will be given in the following order:

(1) Betterments: Any portions of the accepted proposal, or any subsequent design or other submittal, which both conform to and exceed the provisions of the Request for Proposal.

"Betterment" is defined as any product, component, or system, which exceeds the minimum requirements stated in the solicitation.

(2) The provisions of the solicitation: (See also FAR 52.236-21 Specifications and Drawings for Construction)

G.4 ADMINISTRATIVE MATTERS

a. The contracting office of the Indian Health Service, Office of Environmental Health and

Engineering, Division of Engineering Services, is the office having administrative jurisdiction over this contract for all matters.

b. A list of the names and telephone numbers of the Government team comprising the contract administrator, Contracting Officer’s Representative (COR), consultant, and point of contact at the project site will be provided at the post award conference and pre-construction conference for task orders.

c. Only the Procuring Contracting Officer executing these contracts has the authority to modify the term and conditions of the Basic contracts. The Administrative Contracting Officer may execute modifications to and any Task Orders issued thereunder.

d. All correspondence shall be addressed to the task order Administrative Contracting Officer, a copy of all correspondence shall be furnished to the contracting officer representative. Enclosures attached or transmitted with the correspondence shall also be furnished with an original and one copy. Each letter shall make reference to the contract name, contract number, task order number, and shall have only one subject.

e. The Contracting Officer will appoint a Contracting Officer’s Representative (COR) for the purposes of technically administering the task order(s); however, all matters concerning this contract or resulting task orders, or any additional work ordered placed against a resulting task order must first be approved by the Contracting Officer. This in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in terms of the contract or resulting task orders.

f. PAPERLESS CONTRACTING. The IHS is fully committed to the Federal Government’s electronic commerce and paperless contracting initiatives. As such, it is anticipated that, to the maximum extent possible, Proposed Task Order Requests for Proposals, to include specifications and drawings may be issued using electronic methods. In addition, task order distribution, correspondence, and contract administration efforts will also be issued electronically to the maximum extent using email, internet or other electronic methods. Contractors shall have and maintain capability to receive documents in this manner. When electronic systems or processes are implemented by the Contracting Officer, contractors shall participate fully in any of these new requirements at no additional cost to the Government. Failure to accommodate new processes may be cause for termination.

G.5 ADDRESS FOR CORRESPONDENCE

a. It is the intent of the Government to use electronic means as much as possible while administering this contract.

b. Most correspondence should be sent via e-mail directly to the Contracting Officer. Include the Contract Number and Task Order number (if applicable) on all correspondence. Overnight Mail and U.S. Mail shall be sent to the Contracting Officer, unless otherwise specified, at the following address:

Indian Health Service Division of Engineering Services

701 5th Avenue #1600 Seattle, WA 98104

G.6 ORDERING OFFICE

The following Indian Health Service Contracting Organization is authorized to request proposals for and issue task orders under this contract:

a. Dept. of Health & Human Services, Indian Health Service Division of Engineering Services – Dallas 1301 Young Street, Suite 1071 Dallas, TX 75202-5433 Phone: 214-767-3492

b. Dept. of Health & Human Services, Indian Health Service Division of Engineering Services – Seattle 701 5th Avenue, #1600 Seattle, WA 98104 Phone: 206-615-2471

G.7 ORDERING PROCEDURES

The only work authorized under this contract is that which is ordered by the Government through issuance of a Task Order.

The seed projects included with this solicitation and basic contracts will be awarded based on the evaluation criteria specified in Sections L and M of the solicitation. For future task order competition, the following information applies.

G.7.1 REQUESTS FOR PROPOSALS/ QUOTATIONS

When the Government requires work under the MATOC, a solicitation will be issued via Request for Proposal (RFP), or Request for Quotation (RFQ) depending on the magnitude of the project. Each solicitation will normally be posted with a unique solicitation number. Your firm will have been invited by the procuring Contracting Officer (for that task order). The Government intends to issue solicitations primarily via electronic means (e.g. email), but may also issue orally.

When a RFP/RFQ is distributed, contractors must respond to the Contracting Officer (CO) with their price and ability to accept and complete the task order. Proposals will generally be due within 14-30 calendar days from date of the request, or other period as stated in the RFP/RFQ. Applicable Wage Rates (Construction) wage rates will be included with each RFP/RFQ, as well as other project unique requirements.

Projects will be of varying size and complexity. The request will include information such as a statement of work, guide specifications, drawings, attachments, information pertaining to a site visit and any other requirements for submission (e.g. proposal requirements, price schedule, etc.). Projects may include, but are not limited to, complete plans and specifications for all elements of work or limited specifications.

G.7.2 PROPOSALS CONTENTS

a. Proposal Pricing Schedules: The Government's payment for the items listed in the Pricing

Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings and specifications. The contractor shall include in the prices for the items listed in the Pricing Schedule all costs for performing the work in the specifications, whether or not specifically listed in the Pricing Schedule.

b. Deviations and Alternate Proposals: Offerors shall specifically identify all deviations from the minimum solicitation requirements in a cover letter in a section entitled "Alternate Proposal” or “Deviations." This requirement also applies for all proposal revisions and Final Proposal Revisions.

Proposed alternates/deviations shall specifically address in detail the alternate and rationale for proposing. Alternate solutions and deviations shall include separate pricing information. If an alternate/deviation is proposed, the work as specified in the solicitation must also be priced to be considered responsive to the solicitation.

c. MATOC contractors are expected to provide good faith proposals/quotes in response to RFPs/RFQs issued during the life of the contract. The Contractor shall notify the Contracting Officer as soon as possible if it opts to not propose on a Task Order. Contractors that choose not to propose on two (2) or more RFP/ RFQ’s may forfeit the right to their minimum guarantee and may not have its contract renewed for the next option period.

d. Proposal/quote preparation costs are at the expense of the Offeror and will not be reimbursed.

G.7.3 TASK ORDER EVALUATION METHOD AND PROCEDURES

a. The Contracting Officer may consider such factors that, in the exercise of sound business judgment, believes are relevant to the placement of orders. The basis of award of each task order will be stated in the solicitation.

b. A wide variety of projects, determined by the contracting officer to be within the scope of this contract, will be offered to MATOC contractors for the purpose of obtaining best value. Task order proposals may be evaluated using the lowest price technically acceptable or tradeoff processes, or may be based on price only. Individual Task Order awards on those projects will be based on competitive proposals received exclusively from MATOC contractors.

c. The non-price factors and price factors will vary depending on the unique requirements for each Task Order. In addition to price the solicitation may indicate in the offering other factors (Past Performance and/or Technical considerations) that will be considered in the evaluation offer.

d. Discrepancies in the evaluation of Offers submitted in response to solicitation for individual Task Orders may be handled by the Contracting Officer via clarification, or by entering discussions with Offeror’s determined to be in the competitive range.

e. The Government reserves the right to reject any and all offers.

G.7.4 TASK ORDER AWARD DECISION

a. Whenever possible, award will be made without discussions.

b. If discussions are required, each MATOC contractor will be requested to provide a final proposal revision, unless eliminated from discussions through the establishment of a competitive range.

c. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can…