161111 _Pre-Bid Sign In Sheet.pdf

This is a Pre-Bid Conference Attendance Sheet for the Virginia Department of Transportation (VDOT) Administrative Services Division, Procurement Operations, documenting participants at an optional pre-bid conference for IFB #161111 regarding Commuter Lot Grounds Maintenance. The conference was held on August 7, 2026, at 2:00 PM, with a bid closing date of August 19, 2026, at 10:00 AM. The scope of work encompasses grounds maintenance services on an as-needed basis for nine park and ride commuter lots within the Fredericksburg District, including grass mowing, litter pickup, edging, pruning and tree trimming, weed removal and control, chemical application, and snow event services such as shoveling of bus shelters and sidewalks. All labor, equipment, materials, and incidentals necessary to perform these services are included in the contractor's responsibility.

Three qualified firms attended the pre-bid conference: MCS Services VA LLC (represented by Mason Lewis), Ruppert Landscape (represented by Marianne Warren and Michael Furber), and VDOT representatives including Contract Officer Jan Gul Yousufi, Shannon Chambers, and Kim Debora. Contact information for the bidders is documented, with MCS Services VA LLC providing Mason Lewis's phone number (540-903-8083) and email (Mcs.services.llc.@gmail.com), and Ruppert Landscape providing contact details for both representatives. The attendance sheet confirms stakeholder engagement in the bidding process prior to the formal submission deadline.