15-Scope of Work - PNC2130115P1 (2).pdf
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- Solicitation number
- PNC2130115P1
- Issued by
- Broward County, Florida
About this file
This is a Scope of Work document for Broward County's Port Everglades Department soliciting consulting services for building system assessment and design services for Group 1 facilities. The project involves engaging a qualified professional engineering or architecture firm to provide comprehensive services for capital upgrades to existing port buildings, specifically focusing on Cruise Terminals 2, 4, 18, 19, 21, 26, and 29. The scope includes conditions assessments, design services, bid package development, permitting assistance, bidding support, construction administration, construction engineering inspections, and warranty inspections for various building systems including A/C units, roofing systems, life safety and security equipment, building windows, wall systems, canopies, passenger boarding bridges, vertical conveyance systems, flooring, ground transportation areas, adjacent wharf drainage, and ADA compliance improvements. The project duration is anticipated to be approximately five years and will consist of the preparation of seven separate bid packages, with repairs and replacements presumed to occur during lower cruise volume months from April to October.
The scope encompasses five distinct phases: Pre-Design Phase Services (including site investigations, condition assessments, and Pre-Design Reports), Design Phase Services (developing construction documents and cost estimates compliant with Florida Building Codes and ADA requirements), Pre-Construction Phase Services (obtaining permits and providing construction bid packages compliant with Broward County Procurement Code), Construction Phase Services (providing construction administration and field support), and Post-Construction Phase Services (conducting warranty inspections two months prior to warranty expiration). The consultant must provide all necessary engineering or specialty consultant support either in-house or through sub-consultant firms, and services may include grant administration support for applicable state or federal grants, with the Programming Document required to minimize effects of building downtimes on port operations and revenues throughout the project.
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SCOPE OF WORK
Consulting Services for Building System Assessment and Design Services – Group 1
1. Background
Broward County’s Port Everglades Department (County) is soliciting proposals to engage the services of a qualified professional engineering or architecture firm and team to provide professional services for a project consisting of a grouping of substantially similar construction, rehabilitation, and renovation activities. The activities include conditions assessments, designs, bid packages, permitting assistance, bidding support, construction administration, construction engineering inspections, and warranty inspections for capital upgrades to existing port buildings.
County has identified the need to replace Air Conditioning (A/C) units, roofing systems, life safety & security equipment, building windows, walls systems, canopies, passenger boarding bridges, vertical conveyance systems, flooring, walls, ground transportation areas, adjacent wharf drainage, Americans with Disabilities Act (ADA) compliance, and other architectural, electrical, mechanical, structural systems at various buildings throughout the port. The first group of this deliberately phased agreement (”Group 1”) will focus on Cruise Terminals 2, 4, 18, 19, 21, 26, and 29. The County reserves the right to modify the buildings included in Group 1 at the time of contracting to include other port properties for substantially similar construction, rehabilitation and renovation activities under this scope. It is anticipated that separate construction bid packages will be developed for each building. The project-specific services include, but are not limited to:
Providing a conditions assessment of the assigned building Coordination with County staff to determine extent of necessary repairs/replacements Development of a Programming Document which must give primary consideration to minimizing the effects of building downtimes on port operations and revenues throughout the project. The Programming Document must include initial schedule and cost estimates. It is presumed that the repairs/replacements will occur during lower cruise volume months (April to October).
Design and permitting of improvements/replacements, including, but not limited to:
o A/C systems o Mechanical, Electrical and Plumbing Systems (MEP) o Roofing systems o Life safety systems o Passenger Boarding Bridges o Waterproofing o Windows o Canopies o Any other affected building component
Grant Administration Bidding Support Construction Administration/Construction Engineering & Inspection Services
Warranty Inspections.
Consultant shall meet regularly with representatives of Port staff to determine operational requirements and restrictions.
2. Scope of Services
2.1 Pre-Design Phase Services:
Consultant shall review any existing condition documents, bond reports, field observations, as-builts, and any other available information necessary to assess the conditions of the assigned building(s).
Consultant shall undertake necessary site investigations and site surveys to inform the design phase services. Investigations must include, at a minimum, a review of A/C systems, roofing systems and life safety systems. Specific requests for additional components to be incorporated in the pre-design services will be specified for each assigned building.
Consultant shall prepare a Pre-Design Report (PDR) and a project execution plan to address the method of execution and schedules for the delivery of the assigned building. The PDR must include an analysis of capital and maintenance costs, construction timelines, and a recommended construction sequence that minimizes impacts to port operations.
2.2 Phase 2, Design Phase Services:
Consultant shall develop construction contract documents, cost estimates, schedules; process jurisdictional reviews; provide bid/award support and concurrence, negotiation support, and computer-aided/ manually generated graphics support; prepare memorandums to document County concurrence on major decisions; and other textual project support as needed.
All designs must comply with current Florida Building Codes and ADA requirements, as necessary.
2.3 Phase 3, Pre-Construction Phase Services:
Consultant shall obtain all applicable permits with local, state, and federal agencies. Consultant shall meet with federal, state, and county agencies to streamline the project approval and permitting process. Consultant shall submit construction documents to building departments of the applicable city (City of Fort Lauderdale, City of Hollywood, or City of Dania Beach) for each building.
Consultant shall provide construction bid packages compliant with the Broward County Procurement Code and in a manner consistent with the delivery method preferred by the County. Consultant shall provide bidding assistance, attend pre-bid meetings, and respond to requests for information/clarifications from bidders related to the construction documents. Following receipt of bids, the Consultant shall provide a bid analysis report.
2.4 Phase 4, Construction Phase Services:
Consultant shall provide construction contract administration, construction phase field support, inspections, construction observation and project progress documentation, project related claims analysis and support, computer-aided or manually generated graphics support, narratives and other textual project support, photographic and videographic project support, close out and record documents review and compilation, and assistance with coordinating continuity in port operations.
2.5 Phase 5, Post-Construction Phase Services:
Consultant shall conduct post-construction warranty inspections two months prior to the expiration of any factory warranties for workmanship. Consultant shall provide a report with description of observations and findings together with recommendations for any corrective work. At the direction of County, Consultant shall perform post-corrective work inspections.
Consultant is expected to provide all engineering or specialty consultant support (through either in-house or sub-consultant firms) as required to complete the project. Project services may also include project team facilitation support, project status reporting, performance/compliance reporting, grant administration and support of any state or federal grants that apply to each assigned project, and other relevant assigned duties as directed.
The duration of this project is anticipated to be approximately five years and will consist of the preparation of seven separate bid packages.
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