13-002116.10 WHS CTAE RMA Instructions for Submitting Proposals.pdf

Woodstock HS CTAE RMA Cherokee County School District

2026.RMA.13.01

04.02.2026

Instructions for Submitting Proposals 002116.10 - 1

SECTION 002116.10

INSTRUCTIONS FOR SUBMITTING PROPOSALS

1) Required Forms for Submission

A. Proposals must be submitted by uploading files in a PDF format to the Bonfire Portal. Proposals must include all Owner’s Standard Forms (as outlined on the General Contractor Checklist and Certification) and must be uploaded in the following order, using the file name referenced below (i.e. ABC Construction Company - Letter of Introduction):

File Name - Section No.

1) GC Firm Name – Letter of Introduction

2) GC Firm Name – Compliance

3) GC Firm Name – Proposed Project Staff *

4) GC Firm Name – Project Approach *

5) GC Firm Name – Experience *

6) GC Firm Name – Current Workload *

7) GC Firm Name – Proposal Form - (004213) *

8) GC Firm Name – Bid Bond - (004313) *

9) GC Firm Name – Subcontractor Listing - (004300)

10) GC Firm Name – General Contractor’s Checklist and Certification - (002118.30)

11) GC Firm Name – Offeror’s & Individuals Affidavit of Non-Collusion - (002116.35)

12) GC Firm Name – Consent to Release Information - (002118.45)

13) GC Firm Name – Vendor Reference Form - (006113.12)

14) GC Firm Name – Suspension and Debarment Certification - (006113.17)

15) GC Firm Name – Contractor Affidavit - (006113.18)

(*) EVALUATED CRITERIA

The Proposal shall be signed by the person or persons legally authorized to bind the GC to a Contract, and, if submitted by an agent, shall have an original current power of attorney attached certifying the agent’s authority to bind the GC. All signatures shall have the name and title of the signer typed below the signature.

B. The Respondent’s Proposal shall be submitted in the following order and format:

1. Letter of Introduction and Interest signed by an officer or partner of the responding GC.

The letter shall include the specific reason(s) why GC would be the best choice for the services listed. The letter shall include the name of the entity submitting, contact name, phone number, email address, and address of the GC submitting. (2 pages maximum)

2. Compliance Information This is a compliance section and carries no evaluation points.

GCs must meet the minimum criteria as specified to receive further consideration. Proposals shall include the following:

a. The GC must be properly certified by the Georgia Secretary of State to do business in Georgia at the time of submission.

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1) State the legal name of the entity submitting, and if GC submitting is a corporation, joint venture, or partnership. Note: It is understood that if selected for this project, the stated entity name will be used in all legal contracting documents derived from this Section.

2) Provide a copy of the certification for proper incorporation or registration from the Georgia Secretary of State. In the alternative, joint ventures and partnerships should provide a copy of their joint venture or partnership agreement and certification from the Georgia Secretary of State establishing that each joint venture partner or partner is authorized to do business in Georgia.

b. The GC must be properly registered, licensed, and certified at the time of submission:

1) Provide a copy of the current Georgia Professional Registration Certificate for GC.

2) If GC is a joint venture, provide a copy of the joint venture agreement and either:

(a) A copy of the current Georgia Professional Registration Certificate of the joint venture; or

(b) A copy of the current Georgia Professional Registration Certificate of one of the joint venture partners.

3. Financial Information:

a. Financial Statements: The GC’s financial capability is to be expressed in the financial statement (audited financial information current within the past twelve (12) months, such as a balance sheet and statement of operations) and should indicate the resources and the necessary working capital to assure financial stability through the completion of the project. A certified audit is preferred; however, the GC’s most recent tax return and balance sheet will be accepted.

b. Bonding Capacity: The GC must submit a letter from their insurer or Surety stating their current bonding capacity for a single job and their aggregate capacity, the current value of work under the contract, and the current value of bonded work. The GC will be required to bond 100% of the cost of the Project.

c. Compliance Letter: Provide a compliance letter from a bonding company indicating the bonding company’s A.M. Best financial rating and whether the bonding company will provide a separate Payment Bond (006113.14) and Performance Bond (006113.13), each in the amount of 100% of the Contract Price, on the exact forms provided by the Owner for your services as GC. Upon award, GC must submit Payment and Performance Bonds on the exact forms provided by the Owner.

2) Evaluation Criteria

A. Project Approach, Qualification, and Reputation (35 points):

1. Project Approach

a. Knowledge: The GC shall provide information regarding its knowledge of working on active school campuses, local codes, and ordinances, local subcontractors, and

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b. Approach: The GC shall demonstrate verbally and graphically its plan for performing the Project, documenting the services to be provided and showing the interrelationships of all parties, including the District’s consultants, departments (IT, Transportation, Nutrition, etc.) local authorities, Architects and Program Manager, to name a few. As part of its services, the GC shall indicate knowledge and experience in the evaluation of building systems and construction techniques.

c. Schedule: The Master Project Schedule - Section 003113.16 has been included in this RFP identifying the start and finished dates for construction. Use the dates shown and develop a Preliminary schedule that you plan to use to construct this project.

d. Quality Assurance/Quality Control: Describe your experience and technical expertise your firm will employ concerning safety, cost, quality assurance, and quality control.

2. Qualification and Reputation

Please list experience, including examples of renovations, refurbishments, repairs, and new construction projects completed by the GC. Consideration will be given to the successful completion of previous projects comparable in design, scope, and complexity. This will include evaluating the GC’s performance and quality of work on previous projects.

a. List the projects which best illustrate the experience of the GC which utilized the current staff which is being assigned to this Project. (List no more than 10 projects and do not list projects which were not completed by your firm or completed more than ten (10) years ago). Including the following for each project:

1) Name and location of the project;

2) Project owner’s representative name, address, and telephone number;

3) Project user’s representative name, address, and telephone number;

4) Date project was completed. Provide comparison of original schedule completion to actual completion date;

5) Size of project (construction gross square feet);

6) Cost of project (construction cost). Provide comparison of original contract amount with final contract amount; and

7) Work for which GC and GC’s staff were responsible.

8) GC’s project manager, superintendent, and other key professionals involved in the project and who of that staff would be assigned to the Project covered by this

RFP.

b. Location: Provide the location of the office(s) that will be providing the required services.

c. Organization Chart: Develop an organization chart as it relates to this Project indicating key personnel and their relationship.

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B. Project Staff and Team Experience (25 points):

The quality, experience, and quantity of staff and their functions will be evaluated by the Committee.

The GC shall name the actual key personnel to be assigned to this Project, describe their ability, and experience, and indicate the function of each within their organization and their proposed role on this Project. It is the intent that the proposed staff shall be assigned to this Project unless otherwise approved by the Owner. All proposed key staff members must be present at the time of the interview unless prior written approval is received from the Owner.

1. Experience: Give brief resumes of key personnel (project manager, superintendent, and controls specialist at a minimum) to be assigned to the Project, including, but not limited to, the following:

a. Name and title;

b. Job assignment for other projects;

c. How many years with this GC. For sub-consultants, list prior projects your firm has worked with sub-consultants;

d. How many years with other GCs;

e. Experience including types of projects, size of projects (dollar value and square footage of project), and specific project involvement;

f. Education;

g. Active registrations (if any); and

h. Proliance experience (if any).

2. Current Workload:

a. As part of the evaluation criteria, the Committee will review the GC and their sub-consultants current workload. If the submitting GC is a joint venture, the Committee will review the current workload of each of the GCs comprising the submitting entity.

b. GCs and their sub-contractor(s) shall provide a list of projects in construction or closeout, client name, percent complete on the project, anticipated completion date, and dollars committed on open project workload. Furthermore, if the submitting GC is a joint venture, they shall also include projects for each GC comprising the joint venture.

c. Definition of sub-contractor as it relates to this selection process: an individual and/or firm contracted or to be contracted by the submitting entity to provide services related to or in part of those which this will be required as part of the selection process.

C. Proposed Fixed Pricing (30 points) (Use Owner’s Proposal Form included in this RFP)

1. Indicate your proposed Fixed Price for the Services and Work as required by the Proposal Documents and the Owner’s Agreement. Provide this Fixed Price on the Proposal Form - Section 004213.

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2. Indicate any breakdown of the proposed Fixed Price required by the attached Proposal Form.

3. Indicate any alternates to the proposed Fixed Price required by the attached Proposal Form.

4. Acknowledge receipt of an addendum, if any.

5. All blanks shall be filled in by completing the fillable PDF version of the Proposal Form listed in Bonfire. Where so indicated on the Owner’s forms, amounts and sums shall be expressed in both words and numerals, and in case of a discrepancy between the two, the amount of sum written in words shall govern.

D. Litigation (5 points)

1. Litigation: Identity and briefly discuss any instances in the past five (5) years when a contract was terminated, with or without cause. Provide owner name, project name, and owner project representative name and number. For joint ventures responding to this RFP, provide the above information as it pertains, to the joint venture and for each partner or entity creating said joint venture. If there is no failure or failure to complete, please include a statement that the GC has never failed to complete a contract or contract or has defaulted or has been declared in default of any contract.

2. Capacity: Based on your current workforce and staffing in addition to the number of projects your firm currently has under contract or in negotiation, please demonstrate your firm’s capacity to complete this project. Describe any claims, mediation, litigation, arbitration, or other forms of dispute resolution filed by or against your company regarding K-12 projects (and, in the case of a joint venture, by or against any partner in the joint venture) in the past five (5) years, including case name, number, location of court or arbitration. This list shall also disclose any failure or failure to complete a contract, or contracts, and any instances of having defaulted or having been declared to be in default, on any contract or contracts.

If there are no claims, mediation, litigation, arbitration, or other forms of a dispute filed by or against your company regarding K-12 projects, please include a statement declaring the same.

3. Convictions: Include a statement as to whether or not the GC (and in the case of a joint venture, each of the partners in the joint venture) or any of its officers has been convicted or entered a guilty plea (or plea of non-contendere) in any court within two (2) years before the date of application of a violation of any State or Federal statute concerning competitive bidding or competitive proposals or the restraint of trade.

E. Proposal Completeness & Accuracy (5 points)

Proposals must contain all required elements and be free of mistakes and omitted requested information and details.

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THE INFORMATION FOR THE FOLLOWING SECTION IS NOT TO BE INCLUDED IN THE

PROPOSAL.

3) Interview and Presentation (possible 50 points, IF OWNER REQUESTED)

Interviews and Presentation

After evaluation of the Proposals received in response to this RFP, the District may interview two (2) or more Proposers deemed fully qualified, responsive, responsible, and suitable based on initial responses, and with professional competence to provide the required services.

At the time of its scheduled interview, each short-listed GC shall provide additional information about its firm and operations as may be required by the District. This additional information shall include, but is not limited to, the following:

A. Overall Approach, Methodology, and Knowledge of the Site (10 Points)

The GC shall provide information regarding its knowledge of working on active school campuses, local codes, and ordinances as an indication of its ability to deliver quality workmanship in an effective and timely manner.

The GC shall demonstrate verbally its plan for performing the services outlined in this RFP, documenting the services to be provided and showing the interrelationship of all parties.

B. Project Team (10 points)

The GC shall express the general and specific project-related experience and capability of in-house staff and sub-consultants and their functions as it relates to the project.

The GC shall develop an organization chart as it relates to the Project indicating key personnel and their relationship. It shall be understood that the District intends to insist that the staff presented at the time of the interview as those key personnel indicated as the project team in the RFP execute the Project.

C. Project Scheduling (10 points)

As part of the project approach, the GC shall propose a schedule for effectively managing and executing the work in the optimum time. Provide a schedule and describe any major milestones for achieving the schedule and any other recommendations that may directly impact the schedule.

D. Cost Control/Value Engineering (10 points)

The GC shall provide suggestions for potential savings to the project that will maintain the design intent and still maintain exceptional quality.

E. References (10 points)

The GC must demonstrate a positive relationship with prior clients on similar projects.

The GC shall submit written recommendations from previous owners and discuss their strategy to provide a positive working relationship with the District. This strategy must include actual examples of how the GC has demonstrated its cooperation with other Owners. The District

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Instructions for Submitting Proposals 002116.10 - 7 reserves the option of contacting any of the references provided to confirm the information provided.

If applicable, the District staff will provide input on a GC’s past work performance, this information includes but is not limited to the number of warranty requests and responsiveness, contract, and process compliance, and information from the District contractor evaluation process if available.

END OF SECTION 002116.10

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002116.10 CCSD - Instructions for Submitting Proposals