Questions and Answers.pdf
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- Attached to
- Black Hills National Forest- Janitorial Services
- Solicitation number
- 1240LP25R0007
About this file
This document is a Questions and Answers file for Solicitation 1240LP25R0007, covering janitorial services for the Black Hills National Forest Supervisors Office. The current incumbent contractor is Clearview Windows, with an existing contract number 1267T020C0002 valued at $374,427.70. Key changes from the previous contract include the removal of snow removal services. Contractors are advised to carefully review all contract requirements and submit the Schedule of Items Excel spreadsheet with their proposal.
The Q&A document provides clarification on several submission requirements, including: no formatting preferences for technical proposals, no preferred template for Quality Control Plans, separate documentation for SDS sheets, and the mandatory use of the Excel pricing spreadsheet. Option years are contingent on both funding and performance. Interested vendors can arrange a site visit by contacting David Lehman at David.Lehman@usda.gov, and are encouraged to include comprehensive information about key personnel, particularly the daily cleaning staff. The solicitation uses NAICS code 561720 for Janitorial Services, with a size standard of $22 million, and is issued by the Department of Agriculture Forest Service Rocky Mountain Region.
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Questions and Answers- 1240LP25R0007- BLK Supervisors Office- Janitorial Services
The name of the incumbent contractor- Clearview Windows
Their contract number- 1267T020C0002
The total award amount of their current contract- $374,427.70
Has the scope of work changed from current solicitation?
One of the changes is there is no snow removal as part of the janitorial services. It is highly encouraged to read all the requirements of the contract to fully understand the requirements.
Do I need to fil on the questions beginning on pg. q8 if we have completed the annual representations and certification electronically in SAM? Yes please fill in the Vendor UEI numbers and as a separate attachment the reps and certifications in Section E.
Are there any formatting preferences or informal page limits for the technical proposal? No formatting preferences or page limits.
Is there a preferred structure or template for the Quality Control Plan or Cleaning Operations and Stewardship Plan? No preferred structure or template.
Should resumes for key personnel include specific experience or certifications? Anything that captures all the relevant information should be included with key personnel, especially identified janitor that will be doing the daily cleaning.
Will the government provide a walkthrough or access to floor plans beyond the site plans in Exhibits A–C? There is no formal pre-bid meeting, a site visit can be arranged by contacting David Lehman at David.Lehman@usda.gov
Are there any specific biobased product brands or certifications the government prefers? No specific brands, please refer to the RFP for the list of bio-preferred products.
Can you clarify how deductions will be calculated for missed services under the AQL model?
For example: The daily rate to clean one restroom is $50.00 and there are 12 days in the month that services are to be provided. The total owed for that particular service for the month is $600.00. If the AQL is 95% and the performance level drops to 80% (the quality of service provided was unacceptable, or the service was not performed, more than two times during the month), the total due the Contactor for the month less the deductions is $480.00.
mailto:David.Lehman@usda.gov
Is there a preferred method for submitting SDS sheets and product documentation — bundled or separate? The should be in separate documentation.
Will the government exercise all option years if performance is satisfactory, or is that contingent on funding? All option years are contingent on funding and performance.
Is it mandatory to submit the Schedule of Items (Excel Version), or if we may instead submit our pricing in accordance with how it is outlined within the SF-1449. As stated in the scheduled notes the attached Excel spreadsheet shall be filled in and submitted with the proposal.
File details come from the government source that posted it. Updated .