2 - Attachment D.5 - Sched of Deducts.xlsx
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- Attached to
- Third Party Logistic (3PL) Services Federal contract opportunity
- Solicitation number
- 12-3J14-18-S-0096
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Attach D.5-Sched of Deducts
| Solicitation 12-3J14-18-S-0096- Third Party Logistic (3PL) Services |
| Attachment D.5 - Schedule of Deductions |
| PERFORMANCE STANDARD | DEDUCTION | OTHER ACTIONS | |
| 1E | Invoice reports shall be received timely. | $100 per report/invoice if received after the due date and time. | Cure Notice |
| 1F | All invoices/reports shall be accurately submitted to USDA in accordance with the data and schedules identified in Attachment D.3 - Reports, Schedules, and Data Requirements. |
Note: If contractor submits invoices/reports and or supporting documentation with 4 or more minor or any major invoice/report corrections required during the Invoice Review, invoice package shall be immediately rejected. $250 per report/invoice if rejected because of incorrect data or format due to inaccuracy, incompleteness, or non-compliance. Meeting with Contractor to immediately resolve issues.
Cure Notice.
| 2D | Contractor's shall maintain lot identity (e.g., traceability from time of receipt through delivery to recipient.) | $500 per occurrence of failure - e.g., on the outbound BOL, for each lot number that doesn't have corresponding PO, PR, and sub-numbers. | Cure Notice |
| 2E | Contractor's shall maintain separate inventory for FDPIR/CSFP programs. Contractor shall notify CO and CORs by email of any misassigned lots put into the wrong programs as soon as known, with an explanation and advise CO and CORs again by email when corrected | $250 per occurrence for contractor failing to notify CO and CORs by email of each misassigned lot put into the wrong program and providing a followup email when changes are completed. | Cure Notice |
| 2F | Notify AMS of any manufacturer pack date that is over 30 days old, questionable, or unidentifiable for frozen products (e.g., meats and fish) and limiteed shelf-life products (e.g. buttery spread) etc. | $250 for not notifying CO and CORs prior to acceptance of commodities. | Cure Notice |
| 2H | Enter the goods receipt information into the WBSCM System within the same business day as the product is received. | $250 per goods recept. | Cure Notice |
| 2I | Contractor shall notify AMS by email that all necessary system changes have been accomplished whenever new commodities, pack sizes, or recipient agency destinations are added within 5 days of executed contract modification. | $250 per business day after the 5-day window expires. | Cure Notice |
| 3B | Contractor shall maintain the proper temperature & humidity requirements per Attachment D.6 - Commodity Temperature & Humidity Requirements. | $500 for findings of non-compliance plus offset against contractor's invoices for product replacement as applicable. | Cure Notice |
| 3C | Handling and stacking USDA commodities. | $250 for non-compliance plus offset against contrator's invoices for product replacement as applicable. | Cure Notice |
| 3D | Submit all inventory discrepancies to the CO and CORs. | $500 per each occurrence identifed for failure to notify AMS. | Cure Notice |
| 3E | Inventory maintained on a First Expired First Out (FEFO) basis. | $250 per occurance where an occurance is identified as every order line that is improperly drawn down from the wrong lot based on FEFO. | Cure Notice |
| 5A | Contractor negotiation of regularly scheduled delivery dates. | $500 per day for not meeting AQL. | Cure Notice |
| 5B | Deliveries made cost efficiently and on-time. | 50% of applicable total truckload transportation charges. Considerations will be taken into account for cause beyond the control of the contractor, including but not limited to acts of God. | Cure Notice |
| 5C | Delivery shall be made in accordance with the negotiated delivery schedule with 98% of deliveries on-time. | 50% of applicable transportation charges on the late shipments are deducted regardless of number of days late plus $150 per delivery per day late. Considerations will be taken into account for cause beyond the control of the contractor, including but not limited to acts of God. | Cure Notice |
| 5D | Contractor/Recipient agency revised delivery dates. | 50% of applicable transportation charges denied regardless of number of days late + $150 per delivery per day late. | Cure Notice |
| 5G | The Contractor shall prepare pallets of commodities for shipment to minimize any potential damage during shipment and delivery. | $250 per occurrence. Claims will also be assessed against the Contractor for the purchase value of the damaged commodity. | Cure Notice |
| 5H | Quality of commodities maintained during shipment. | $500 per occurrence based on recipient need. If necessary, the commodities shall be replaced within five (5) business days. Additional transportation charges will be at the contractor expense. The Contractor will be responsible for the cost of any goods damaged because of noncompliance. |
| Claims will be assessed against the Contractor's invoices for the purchase value of the damaged commodity. | Cure Notice | |||
| 5I | Scheduled deliveries of temperature controlled products not split. | $250 per occurrence. Applicable transportation charges will be adjusted against the Contractor's invoices. | Cure Notice | |
| 5J | Contractor is responsible for affixing seal on all transportation conveyances for each stop off with seal numbering referenced on each Bill of Lading. | $250 per occurrence. Applicable transportation charges denied & reimbursement for value of the commodities. | Cure Notice | |
| 5K | Contractor fails to immediately notify CO and CORs of seal incident. | $250 per occurrence. | Cure Notice | |
| 5M | On multi-stop deliveries, the Contrator is responsible for rebracing shipment following each stop-off. | $250 per occurrence plus applicable replacement value of damaged commodities. | Cure Notice | |
| End of Schedule of Deductions |
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