116200_-_Vadis_Rd_Reconstruction_Book_2_Pre_Bid.pdf

DATE ISSUED: July 6, 2026 DOCUMENT NUMBER: __________

BOOK 2 OF 2

OF THE BID DOCUMENTS FOR:

2026 VADIS ROAD RECONSTRUCTION PROJECT

GRADING, PAVING, STRIPING & SIGNING

BID NUMBER: 2026.058-ITB

PROJECT NUMBER: 116200

A WASHINGTON COUNTY

DEPARTMENT OF LAND USE & TRANSPORTATION

OPERATIONS AND MAINTENANCE PROJECT

BOOK 2 OF 2

OF THE BID DOCUMENTS

FOR:

PREPARED BY:

WASHINGTON COUNTY

DEPARTMENT OF LAND USE & TRANSPORTATION

OPERATIONS AND MAINTENANCE

1400 SW WALNUT STREET, MS#51

HILLSBORO, OR 97123-5625

BID NUMBER: 2026.058-ITB

PROJECT NUMBER: 116200

DATE ISSUED: July 6, 2026

BOOK 2

TABLE OF CONTENTS

PART 1.0, PROJECT INFORMATION

PART 2.0, PREVAILING WAGE RATES

PART 3.0, NON-FIELD TESTED MATERIALS GUIDE

PART 4.0, SPECIAL PROVISIONS

PART 5.0, TABLES: PROJECT LOCATIONS, QUANTITIES, PAVEMENT MARKINGS, TRAFFIC

CONTROL & NOTIFICATIONS

PART 6.0, PROJECT VICINITY MAPS

PART 7.0, STANDARDS & TYPICAL DRAWINGS

PART 8.0, BID TABULATION

2026 Vadis Road Reconstruction Project 1-1 Project # 116200 Bid # 2026.058-ITB

WORK TO BE DONE

The work to be done under this contract consists of the following in Washington County:

1. Excavate and reconstruct Vadis Road between Station 0+00 and Station 5+59

2. Replace existing culverts

3. Remove approximately 7" of existing crushed aggregate base and replace with 2" of 3/4"–0 leveling course

4. Saw-cut existing pavement at locations noted in the plans

5. Place Level 2, 1/2" Dense ACP-3" base course, 2" wearing course

6. Construct asphalt approaches at locations identified in the plans

7. Pavement Markings as noted on the plans

8. Perform additional and Incidental Work as called for by the Specifications and Plans.

APPLICABLE SPECIFICATIONS

The Specifications that are applicable to the Work on this Project is the 2024 edition of the "Oregon Standard Specifications for Construction", as modified by these Special Provisions.

All number references in these Special Provisions shall be understood to refer to the Sections and subsections of the Standard Specifications bearing like numbers and to Sections and subsections contained in these Special Provisions in their entirety.

PROJECT CONTACTS

Submit questions only in writing on the County's OpenGov Procurement Portal with the Question/Answer feature on the project page.

https://secure.procurenow.com/portal/washington-county-or

Replies to these questions will be posted on the County portal as well.

PROJECT STAFF WILL ONLY RESPOND TO QUESTIONS SUBMITTED IN WRITING

Sam Zaik, Project Manager 1400 SW Walnut St, MS #18 Hillsboro, OR 97123-5625 Phone: 503-846-7634 Fax: 503-846-7620

Matt Parrish, Engineering Associate 1400 SW Walnut St, MS #51 Hillsboro, OR 97123-5625 Phone: 503-846-7643 Fax: 503-846-7620 https://secure.procurenow.com/portal/washington-county-or

2026 Vadis Road Reconstruction Project 1-2 Project # 116200

This page intentionally left blank.

ATTACHMENTS

ODOT

TRAFFIC CONTROL INSPECTION REPORT

FORM

Fillable Form:

https://www.oregon.gov/ODOT/Forms/2ODOT/7342474.pdf https://www.oregon.gov/ODOT/Forms/2ODOT/7342474.pdf

734-2474 (07-30-2020) 1 of 2

Traffic Control Inspection Report

Project Information

Project Name (Section) Date Contract No.

TCS

Arrival Time Departure Time

Sun Mon Tue Wed Thu Fri Sat

Day Clear Pt. Cloud Cloudy Shower Rain Snow

Weather 10°-32° 32°-50° 50°-70° 70°-83° Over 83°

Temp Calm Light Medium Strong

Wind Dry Low Med High

Humidity

Today's Operations (include queues, traffic conditions, TCM cleanliness/performance, &TCP maint.)

Stage and Phase of Project (include TCP#):

TM Drawing # Location

Equipment #/Type/Item Placed

Date/Time Location (Engr. Station or MP)

Removed

Date/Time

Variable Message Board / /

Message 1/ Message 2

Location (Station #) of Missing or Damaged Devices / Maintenance Action Taken (Limit 500 characters)

TCS's Signature TCS's Name (printed) Certification Number Date

Submit original to Project Manager; cc Project Inspector.

734-2474 (07-30-2020) 2 of 2

Contract No.DateProject Name (Section)

Equipment #/Type/Item Placed

Date/Time Location (Engr. Station or MP)

Removed

Date/Time

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Other: / /

Variable Message Board / /

Message 1/ Message 2

Variable Message Board / /

Message 1/ Message 2

Variable Message Board / /

Message 1/ Message 2

Variable Message Board / /

Message 1/ Message 2

Variable Message Board / /

Message 1/ Message 2

Variable Message Board / /

Message 1/ Message 2

Variable Message Board / /

Message 1/ Message 2

Submit original to Project Manager; cc Project Inspector.

General Comments (Limit 1000 characters)

FOR ODOT USE ONLY

APPLICATION AND PERMIT TO OCCUPY OR

PERFORM OPERATIONS UPON A STATE HIGHWAY

See Oregon Administrative Rule, Chapter 734, Division 55

GENERAL LOCATION PURPOSE OF APPLICATION

(TO CONSTRUCT/OPERATE/MAINTAIN)

NO

NO

INSURANCE REQUIRED

BOND REQUIRED

BETWEEN OR NEAR LANDMARKS

HIGHWAY NUMBER COUNTY

DESIGNATED FREEWAY

TYPEPOLE

LINE

BURIED

CABLE

PIPE

LINE

TYPE

TYPE

IN U.S. FOREST

YES NO

HWY. REFERENCE MAP

APPLICANT NAME AND ADDRESS

NO NON-COMMERCIAL SIGN AS DESCRIBED BELOW

YES

YES

REFERENCE:

OAR 734-055

-0035(2)

REFERENCE:

OAR 734-055

-0035(1)

AMOUNT OF BOND

SPECIFIED COMP. DATE

DETAIL LOCATION OF FACILITY (For more space attach additional sheets)

YES

HIGHWAY NAME AND ROUTE NUMBER MIN. VERT. CLEARANCE

COMMENTS (FOR ODOT USE ONLY)

MILE

POINT

MILE

POINT TO

ENGINEERS

STATION TO

ENGINEERS

STATION

SIDE OF HWY OR

ANGLE OF CROSSING

DISTANCE FROM

CENTER OF PVMT R/W LINE

BURIED CABLE OR PIPE SPAN

LENGTHDEPTH/VERT. SIZE AND KIND

CLASS :

PERMIT NUMBER

KEY#

734-3457 (2/2021)

LOCAL GOVERNMENT OFFICIAL SIGNATURE

X

APPLICATION DATE

TITLE

TITLE

When this application is approved by the Department, the applicant is subject to, accepts and approves the terms and provisions contained and attached: and the terms of Oregon Administrative Rules, Chapter 734, Division 55, which is by this reference made a part of this permit.

DISTRICT MANAGER OR REPRESENTATIVE

X

APPLICANT SIGNATURE

X

APPROVAL DATE

DATE

TELEPHONE NO.

IF THE PROPOSED APPLICATION WILL AFFECT THE LOCAL GOVERNMENT, THE APPLICANT SHALL ACQUIRE THE LOCAL GOVERNMENT

OFFICIAL'S SIGNATURE BEFORE ACQUIRING THE DISTRICT MANAGER'S SIGNATURE.

AT LEAST 48 HOURS BEFORE BEGINNING WORK, THE APPLICANT OR HIS CONTRACTOR SHALL NOTIFY THE DISTRICT REPRESENTATIVE______________________________________AT PHONE NO.:___________________________ OR EMAIL OR FAX THIS PAGE TO THE DISTRICT OFFICE AT:_______________________________________________________. SPECIFY TIME AND DATE WORK IS TO OCCUR.

A COPY OF THIS PERMIT AND ALL ATTACHMENTS SHALL BE AVAILABLE AT THE WORK AREA DURING CONSTRUCTION.

ATTENTION: Oregon Law requires you to follow rules adopted by the Oregon Utility Notification Center. Those rules are set forth in OAR 952-001-0001 through OAR 952-001-0090. You may obtain copies of the rules by calling the center at (503) 232-1987.

CALL BEFORE YOU DIG 1-800-332-2344

DESCRIPTION OF DESIRED USE

SPECIAL PROVISIONS (FOR ODOT USE ONLY)

TRAFFIC CONTROL REQUIRED OPEN CUTTING OF PAVED OR SURFACED AREAS ALLOWED

YES [OAR 734- 055- 0100(2)] NO [OAR 734-055-0100(1)]YES [OAR 734- 055- 0025(6)] NO

MISCELLANEOUS OPERATIONS AND/OR FACILITIES AS

DESCRIBED BELOW

MILE

POINT

MILE

POINT TO

ENGINEERS

STATION TO

ENGINEERS

STATION

SIDE OF HWY OR

ANGLE OF CROSSING

DISTANCE FROM

CENTER OF PVMT R/W LINE

BURIED CABLE OR PIPE SPAN

LENGTHDEPTH/VERT. SIZE AND KIND

Right of Entry Application - 6.29.2023

Name:

Contact

Telephone

Email

Address:

Railroad Name: Estimated Start Date

**Reason for extension of time beyond 60 days

Nearest City: County: State:

REQUIRED: Latitude/Longitude (Convert to Decimal Format) (ex 12.3456789/-64.101112):

**$500 extension fee for each additional 30 days being requested.

Address of proposed worksite:

Section 2 - Location Data

If other please explain:

State of Incorporation or

Partnership:

Specify the amount of time access is required:

Contact during Application Process:

Applicant Mailing Address:

Type of Entity:

Check box if Contractor unknown at this time (this form will need to be completed

Complete Legal Name of

Applicant to appear on License

Agreement:

Genesee & Wyoming Railroad Services, Inc.

Incomplete or Inaccurate Information will delay application request

Applicant Overnight Address:

Real Estate Department, 13901 Sutton Park Dr., S, Suite 270, Jacksonville, FL 32224

Contractors Access/Occupancy on Railroad Property with contractor information and submitted prior to any work once bid process is complete)

Section 1 - Applicant Data

Corporation Partnership Sole Proprietor Individual

Municipality Developer Other

Railroad Subdivision - if known

If YES, List Name of Lessee:

If Yes, complete the following:

D.O.T. Contract Number:

D.O.T. Project Number:

D.O.T. Project Name:

D.O.T. Contact Information:

Name:

Address:

City: State: Zip Code:

Phone Number Email Address:

If YES, List Agreement Number(s):

Latitude & longitudinal information converted to digital decimal format with an aerial map of location

Section 3 - Existing Agreement Data

Is there an Existing Agreement at this Location which will be affected by this Request?

Applications can be emailed with a copy of the check in order to start the approval process. Only the check for the doc prep fees needs to be mailed or overnighted when the complete application packet is emailed. Include a copy of the application to make sure the payment is matched to the correct project.

Payment for fees included - check payable to specific railroad

US DOT/AAR Crossing Number - if available

Will facility be exclusively used by Applicant?

Describe the complete scope of work on or around Railroad property (REQUIRED):

Some important items to note when completing the application:

Section 4 - Department of Transportation (D.O.T.)

Is this installation associated with a Department of Transportation project?

Checklist prior to submittal

When returning the signed agreement and proof of insurance for final review and exeuction please allow 2-3 weeks prior to the start of work. Once all required fees are paid and documentation in place the agreement must go through an approval process before it can be finalized.

If paying fees by credit card a completed signed credit card release is included - only Visa, MasterCard or

Discover can be accepted - US Roads only

Yes No

Yes NoYes NoYes NoYes NoYes NoYes NoYes NoYes No

Yes No

Yes NoYes NoYes NoYes NoYes NoYes NoYes NoYes NoYes No

General Liability, Automobile Liability and Umbrella/Excess Liability provides additional insured status to the certificate holder and any other party(ies) specified in or required by written contract between the named insured and the certificate holder.

Section 5 - Insurance Requirements - US Roads Insurance Requirements prior to any construction project - Both the Utility Owner and the Contractor completing installation are required to provide proof of current Commercial General Liability Insurance. Prior to construction the Contractor is required to provide current proof of Railroad Protective Liability Insurance.

General Liability Insurance which names the specific Railroad as additional insured and must meet the limits of

$5M per occurrence and $10M aggregate. Such policy shall be endorsed to provide Waiver of Subrogation in favor of the certificate holder per written contract.

Prior to Construction or any access within 50' of Railroad a current Certificate of Railroad Protective Liability insurance (RPL) which shows the specific Railroad as named Insured. If the Contractor does not carry a policy of

Railroad Protective Liability insurance, this coverage can be secured through the railroad. An application and current Fee structure for this coverage is available upon request.

Where applicable and permitted by law, all policies include a blanket automatic waiver of subrogation endorsement that provides this feature in favor of the certificate holder and any other party(ies) specified in or required by written contract between the named insured and the certificate holder.

General Liability insurance must meet the minimum requirements of $2M per occurrence and $6M aggregate per the terms of the written contract.

Automobile Insurance must meet the minimum requirements of $1M bodily injury and property damage per occurrence.

The General Liability certificate is required to show proof of CG2417 or its equivalent. (Contractual Liability

Railroads)

Evidence of Workers Compensation must be provided on certificate and meet the minimum requirements of $1M.

Certificate Holder naming (specified Railroad) **Specified Railroad names can be found at www.gwrr.com**

**Insurance Requirements for potentially hazardous pipelines such as natural gas, oil, petroleum, etc. to be amended as shown below**

Pollution Legal Liability Insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence naming the certificate holder as additional insured per written contract. Such policy shall be endorsed to provide

Waiver of Subrogation in favor of the certificate holder per written contract.

Date: Signature:

Phone Number: Printed Name:

Fax Number: Title:

Where applicable and permitted by law, all policies include a blanket automatic waiver of subrogation endorsement that provides this feature in favor of the certificate holder and any other party(ies) specified in or required by written contract between the named insured and the certificate holder.

Materials and installations are to be in strict accordance with specifications of National Electrical Safety Code, AREMA, current edition, and requirements of the Railroad.

Section 6 - Insurance requirements - Canadian Roads

General Liability, Automobile Liability and Umbrella/Excess Liability provides additional insured status to the certificate holder and any other party(ies) specified in or required by written contract between the named insured and the certificate holder.

Prior to application submittal, Questions can be answered and additional contact information obtained by visiting the website at www.gwrr.com - select the specific railroad and click on the link for Real Estate.

Insurance Requirements prior to any construction project - Both the Utility Owner and the Contractor completing installation are required to provide proof of current Commercial General Liability Insurance.

This section must be completed in full, signed and dated prior to submittal to the Real Estate Department for processing. Unsigned applications, incomplete or inaccurate Information will delay application request and may incur additional fees.

General Liability insurance must meet the minimum requirements of $2M per occurrence and $2M aggregate per the terms of the written contract.

Automobile Insurance must meet the minimum requirements of $1M bodily injury and property damage per occurrence.

Where applicable, the General Liability certificate is required to show proof of CG2417 or its equivalent.

(Contractual Liability Railroads)

Evidence of Workers Compensation must be provided on certificate and meet the minimum requirments of $1M.

Certificate Holder naming (specified Railroad) **Specified Railroad names can be found at www.gwrr.com**

IMPORTANT

Upon application approval, applicant agrees to reimburse Railroad for any cost incurred by Railroad incident to the installation, maintenance and/or supervision necessitated by the installation. Applicant further agrees to assume all liability for accidents or injuries that arise as a result of this installation.

Plans for proposed installations shall be submitted to and approved by the Railroad, on behalf of itself, its subsidiaries, and affiliates, and designated engineer before work can begin! Applications submitted not meeting current specifications as outlined in the General Specifications for Sub-grade and Above grade Utility

Crossings of Railway's Right-of-Way will be returned and may incur additional engineering review fees. For your convenience a copy of these specifications can be found on the website at www.gwrr.com.

# of Copies Amount Due

1 $2,250

1 $1,750

$4,000

$500 Extension fee for each additional 30 days over the initial 60 days Only applicable for projects over 60 days

Genesee & Wyoming Railroad Services, Inc.

Full amount due with submittal for new utility installations - Unless prior arrangements are made, applications received without payment will not be processed until receipt of payment. This could extend the time frame for the processing of your request.

In order for the application to be complete ALL required details pertinent to the proposed installation must be completed in full and submitted along with the following fees:

Please make check payable to the specific Railroad where proposed work is to occur . A list of Genesee &

Wyoming, Inc. subsidiary railroads can be found at: www.gwrr.com . W-9 information available upon request.

Mail the application for proposed project, along with the applicable non-refundable fee(s) in U.S. Funds (Canadian Applicants please pay all fee in Canadian Funds plus HST) to:

Attn: Real Estate Department 13901 Sutton Park Dr. S., Suite 270

Jacksonville, FL 32224

Description

Engineer review fee, plans/drawings, no larger than 11 x 17. Larger drawings may incur additional engineering fees.

Completed Contractor's Access/Occupancy Application and Fee required with ALL application submittals. If the contractor is unknown at time of submittal just check the box under the heading on the form.

Standard Application processing takes approximately 6-8 weeks. PLEASE READ IN FULL - "Expedited processing" is available and will reduce the processing time to between 1-2 weeks at an additional cost of $3,000. For all expedited requests the application and plans submitted must meet engineering specifications and be approved in order for the applicable agreement(s) to be forwarded to the applicant for signature within 2 weeks from receipt of all required information and full payment of required fees . It is important to note that an incomplete application and plans submitted that do not meeting engineering specifications will cause a delay in the processing of expedited request and the two week guarantee no longer applies if revisions are required to be made by the applicant in order for them to meet engineering specs for engineering to approve the request.

The expedited processing of an application does not apply to the final review and execution phase of the agreement process. Once a signed agreement has been received and ALL required fees and insurance has been submitted the agreement(s) is(are) forwarded for final review by a VP of Real Estate, Legal and the signatory for the Railroad. This final review and execution process can take up to 2 weeks from receipt of all required documentation and fees. This part of the agreement process cannot be expedited.

At this time we are unable to expedite requests for the installation of new private grade crossings, industrial track agreements, and track leases. The process for these requests varies somewhat from the review and approval process for new utilities and takes a little longer to secure all required approvals.

Entering or working on the railroad right of way or any other railroad property without the permission of the railroad is trespassing and illegal. Violators risk the possibility of serious, even fatal injury and will be prosecuted.

Railroad Protective Liability Application

Named Insured Railroad:

Address:

Name of Designated Contractor:

Address:

Contractors GL Limits:

Carrier:

Contractors Umbrella Limits:

Carrier:

Will the Contractor be holding the Railroad Harmless? Yes No Will the Railroad be listed as an “Additional Insured” on the Contractor’s CGL and Umbrella policies? Yes No Will the Contractor’s GL & Umbrella policies remove the contractual exclusion for work within 50’ of a Railroad? Yes No

Railroad Protective Limits Required:

Per Occurrence: Aggregate:

Name & Address for Whom Work is Being Performed:

Description of Job:

Approximate Length of Job (years/months):

Total Cost of Job: Cost of Work Within 50’ of Tracks:

Daily Train Traffic: Freight: Passenger:

Will there be any Railroad flagmen/supervisors? Yes No Will there be any other work performed by any railroad employees? Yes No If yes, please describe:

Will there be any Railroad equipment assigned to the contractor? Yes No If yes, please describe:

Signature: Date:

Printed Name:

Title:

2026 Vadis Road Reconstruction Project 2-1 Project # 116200

Prevailing Wage Rates are hereby incorporated into these specifications by reference, and the text for these publications are available on BOLI’s website at:

https://www.oregon.gov/boli/employers/pages/prevailing-wage-rates.aspx

The applicable publications are:

• October 5, 2024 – Definitions of Covered Occupations for Public Works Contracts in Oregon

• January 5, 2026 – Prevailing Wage Rates for Public Works Contracts in Oregon

• January 5, 2026 – Apprenticeship Rates

You may also request a copy of the rules by calling the Bureau of Labor and Industries directly.

Bureau of Labor and Industries – (971) 673-0838 https://www.oregon.gov/boli/employers/pages/prevailing-wage-rates.aspx

2026 Vadis Road Reconstruction Project 2-2 Project # 116200

PART 3.0, NON-FIELD TESTED MATERIALS

Vadis Road Reconstruction Project 3-1 Project # 116200

PART 3.0, NON-FIELD TESTED MATERIALS

Non-Field Tested Materials are hereby incorporated into these specifications by reference and are available by visiting the Oregon Department of Transportation website at:

http://www.oregon.gov/ODOT/Construction/Pages/Structure-Services.aspx http://www.oregon.gov/ODOT/Construction/Pages/Structure-Services.aspx

Vadis Road Reconstruction Project 3-2 Project # 116200

PART 4.0, SPECIAL PROVISIONS

WASHINGTON COUNTY, OREGON

SPECIAL PROVISIONS

FOR

2026 Vadis Road Reconstruction Project

PROFESSIONAL OF RECORD CERTIFICATION(s):

Seal w/signature

RENEWAL DATE: 6/30/27

I certify the Special Provision Section(s) listed below are applicable to the design for the subject project for the 2026 Vadis Road Reconstruction Project.

Modified Special Provisions were prepared by me or under my supervision.

Section(s): All

Date Signed:_________________

TABLE OF CONTENTS

SECTION 00110 - ORGANIZATION, CONVENTIONS, ABBREVIATIONS AND

DEFINITIONS

SECTION 00120 - BIDDING REQUIREMENTS AND PROCEDURES

SECTION 00130 - AWARD AND EXECUTION OF CONTRACT

SECTION 00140 - SCOPE OF WORK

SECTION 00150 - CONTROL OF WORK

SECTION 00160 - SOURCE OF MATERIALS

SECTION 00165 - QUALITY OF MATERIALS

SECTION 00170 - LEGAL RELATIONS AND RESPONSIBILITIES

SECTION 00180 - PROSECUTION AND PROGRESS

SECTION 00190 - MEASUREMENT OF PAY QUANTITIES

SECTION 00195 - PAYMENT

SECTION 00196 - PAYMENT FOR EXTRA WORK

SECTION 00197 - PAYMENT FOR FORCE ACCOUNT WORK

SECTION 00199 - DISAGREEMENTS, PROTESTS, AND CLAIMS

SECTION 00210 - MOBILIZATION

SECTION 00220 - ACCOMMODATIONS FOR PUBLIC TRAFFIC

SECTION 00221 - COMMON PROVISIONS FOR WORK ZONE TRAFFIC CONTROL

SECTION 00222 – TEMPORARY TRAFFIC CONTROL SIGNS

SECTION 00223 - WORK ZONE TRAFFIC CONTROL LABOR AND VEHICLES

SECTION 00280 - EROSION AND SEDIMENT CONTROL

SECTION 00290 - ENVIRONMENTAL PROTECTION

SECTION 00320 - CLEARING AND GRUBBING

SECTION 00330 – EARTHWORK

SECTION 00331 - SUBGRADE STABILIZATION

SECTION 00340 - WATERING

SECTION 00490 - WORK ON EXISTING SEWERS AND STRUCTURES

SECTION 00445 - SANITARY, STORM, CULVERT, SIPHON, AND IRRIGATION

PIPE

SECTION 00640 - AGGREGATE BASE AND SHOULDERS

SECTION 00730 - EMULSIFIED ASPHALT TACK COAT

SECTION 00744 - ASPHALT CONCRETE PAVEMENT

SECTION 00749 - MISCELLANEOUS ASPHALT CONCRETE STRUCTURES

SECTION 00850 - COMMON PROVISIONS FOR PAVEMENT MARKINGS

SECTION 00860 – LONGITUDINAL PAVEMENT MARKINGS - PAINT

SECTION 00867 - TRANSVERSE PAVEMENT MARKINGS - LEGENDS AND BARS

SECTION 00110 - ORGANIZATION, CONVENTIONS, ABBREVIATIONS AND DEFINITIONS

Comply with Section 00110 of the Standard Specifications modified as follows:

00110.00 Organization of Specifications - Add the following:

• Book 1 of the Bid Documents as issued by Washington County

00110.05(e) Reference to Websites - Add the following bullet list to the end of this subsection:

American Traffic Safety Services Association (ATSSA) www.atssa.com

B2Gnow washcopurch.mwdbe.com/?TN=washcopurch

EquipmentWatch www.equipmentwatch.com

LCPTracker

LCPtracker.net

ODOT Construction Section www.oregon.gov/odot/construction/pages/index.aspx

ODOT Construction Section - Qualified Products List (QPL) www.oregon.gov/ODOT/Construction/Pages/Qualified-Products.aspx

ODOT Estimating www.oregon.gov/ODOT/Business/Pages/Steel.aspx

ODOT Oregon Trucking Online - "Highway Restriction Notice - Size and/or Weight" (Form No.

734-2357) www.oregontruckingonline.com/cf/MCAD/pubMetaEntry/restriction/

ODOT Procurement Office - Conflict of Interest Guidelines and Disclosure Forms www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx

ODOT Procurement Office - Construction Contracts Unit Notice of Intent www.oregon.gov/ODOT/Business/Procurement/Pages/NOI.aspx

ODOT Procurement Office - Construction Contracts Unit prequalification forms www.oregon.gov/odot/business/procurement/pages/bid_award.aspx

ODOT Traffic Control Plans Unit http://www.atssa.com/ file://PFILEPSB/LUTOPS/Shared/Operations%20Engineering/Project%20Development/Contract%20Administration/Special%20Provisions/2024%20Special%20Provisions/WCSP%2011-12-24/00100%20-%20for%20COUNTY%20projects%20only/washcopurch.mwdbe.com/ http://www.equipmentwatch.com/ file://PFILEPSB/LUTOPS/Shared/Operations%20Engineering/Project%20Development/Contract%20Administration/Special%20Provisions/2024%20Special%20Provisions/WCSP%2011-12-24/00100%20-%20for%20COUNTY%20projects%20only/LCPtracker.net http://www.oregon.gov/odot/construction/pages/index.aspx http://www.oregon.gov/ODOT/Construction/Pages/Qualified-Products.aspx http://www.oregon.gov/ODOT/Business/Pages/Steel.aspx http://www.oregontruckingonline.com/cf/MCAD/pubMetaEntry/restriction/ http://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx http://www.oregon.gov/ODOT/Business/Procurement/Pages/NOI.aspx http://www.oregon.gov/odot/business/procurement/pages/bid_award.aspx www.oregon.gov/ODOT/Engineering/Pages/Work-Zone.aspx

ODOT Traffic Standards www.oregon.gov/ODOT/Engineering/Pages/Signals.aspx

Oregon Legislative Counsel www.oregonlegislature.gov/lc

Oregon Secretary of State: State Archives sos.oregon.gov/archives/Pages/default.aspx

OregonBuys https://oregonbuys.gov/bso/view/login/login.xhtml

OpenGov Procurement http://www.washcopurch.com/biz

• Washington County Public Permitting and Services Portal http://WashCoORACA.com

• Washington County Supplier Equity Management System https://washcopurch.mwdbe.com/?TN=washcopurch

00110.10 Abbreviations - Add the following:

BCC Board of County Commissioners DLUT Department of Land Use and Transportation

00110.20 Definitions - Add or modify the following:

Bid Booklet - Delete this definition.

Bid Documents - Replace with the following:

The two Books (Book 1 and Book 2) of the Solicitation Documents and other documents as identified in 00120.10.

Contract Administration Engineer - Add the following:

The Capital Project Services Manager who presides over the Step 2 claim review under 00199.40.

Contract Documents - Replace with the following:

As defined by Article 2 of the Contract Agreement. See Book 1 of the Bid Documents.

http://www.oregon.gov/ODOT/Engineering/Pages/Work-Zone.aspx http://www.oregon.gov/ODOT/Engineering/Pages/Signals.aspx http://www.oregonlegislature.gov/lc file://PFILEPSB/LUTOPS/Shared/Operations%20Engineering/Project%20Development/Contract%20Administration/Special%20Provisions/2024%20Special%20Provisions/WCSP%2011-12-24/00100%20-%20for%20COUNTY%20projects%20only/sos.oregon.gov/archives/Pages/default.aspx https://oregonbuys.gov/bso/view/login/login.xhtml http://www.washcopurch.com/biz http://www.washcopurch.com/biz http://washcooraca.com/

Effective Date of the Agreement - The date recorded on the Contract Agreement when it is executed by the last party to sign.

Extra Work Directive - Written order issued by the Engineer modifying or requesting work and if applicable establishing the basis of payment per Change Order. The cost of this order has to be within the contract approved contingency as stated in the Bid Schedule for Extra Work.

Field Directive - Supplemental instructions, clarifications, and/or minor changes consisting of a written directive which may or may not modify the contract or the contract amount.

Notice to Proceed - Replace with the following:

A written notice to the Contractor from the Agency to begin tasks required of the contractor prior to beginning onsite construction.

Principal Engineer – The Washington County Operations Division – Principal Engineer who will be presiding over Step 1 level claim review under 00199.40.

Substantial Completion - The Work or specified parts of the Work which are sufficiently complete, in accordance with the Contract Documents in order that they can be utilized by the Agency for the purposes intended as determined by the Engineer.

Work Day - Any and every calendar day from January 1 through December 31 of every year, excluding Saturdays, Sundays, and legal holidays.

Work Hour - For the purpose of bidding and related submittals, any hour in a Work Day between 8:00 a.m. and 5:00 p.m., including lunch-hour, when the Agency is performing regular business.

SECTION 00120 - BIDDING REQUIREMENTS AND PROCEDURES

Comply with Section 00120 of the Standard Specifications modified as follows:

00120.01 General Bidding Requirements - Replace this subsection, except the subsection number and title, with the following:

Bidders may only submit Bids electronically using OpenGov Procurement website (see 00110.05(e)), Bidders shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup.

As and when applicable, the Contractor shall maintain the certifications required by ORS 279A.107.

00120.05 Request for Plans, Special Provisions, and Bid Booklets - Replace this subsection with the following:

00120.05 Request for Bid Documents - Bid Documents may be obtained only via the OpenGov Procurement website (see 00110.05(e)). No paper copies of Bid Documents will be made available for prospective bidders.

Plans and specifications are available for viewing at locations listed in the invitation to bid.

https://procurement.opengov.com/signup

00120.10 Bid Booklet - Replace this subsection with the following:

00120.10 Bid Documents - The Bid Documents may include, but are not limited to:

Book 1 - Book 1 includes, but is not limited to:

• Part 1.0, "Bid Information"

• Signature Page

• Bid Guaranty Form

• First-tier Subcontractors Disclosure Form

• Part 2.0, "Contract Forms"

• Contract Agreement

• Performance Bond

• Payment Bond

• Selection of Retainage Option

Book 2 - Book 2 includes, but is not limited to:

• Part 1.0, Project Information

• Part 2.0, Prevailing Wage Rates

• Part 3.0, Non-Field Tested Materials Acceptance Guide

• Part 4.0, Special Provisions

• Part 5.0, Tables: Project Locations, Quantities, Pavement Markings, Traffic Control and Notifications

• Part 6.0, Project Maps

• Part 7.0, Standard & Typical Drawings

Other documents referenced in the Bid Documents, including the Plans and Specifications, are part of the Bid Documents by reference. These include, but are not limited to:

• The "Oregon Standard Specifications for Construction", 2024 Edition, as published by the Oregon Department of Transportation (ODOT).

• The current edition Oregon Standard Drawings as of the date of the Bid

• Manual of Field Test Procedures, current edition, published by ODOT

• The "Construction Manual", current edition, published by ODOT.

• Qualified Products List”(QPL), current edition, published by ODOT.

• 2011 Oregon Temporary Traffic Control Handbook, published by ODOT.

• Current edition Washington County NOAA approved 4(d) Limit 10 Best Management

Practices for Routine Road Maintenance:

http://bit.ly/WaCoBMP http://bit.ly/WaCoBMP

• Clean Water Services ‘Erosion Prevention and Sediment Control Planning and

Design Manual’ – and Chapter 6 of the Agency’s Design and Construction Standards

• Certificate of nondiscrimination regarding ORS 279A.110 and certificate regarding policy and practice against sexual harassment, sexual assault and discrimination against employees who are members of a protected class as required by HB 3060 (2017)

00120.16 Material, Equipment, and Method Substitutions - Replace this subsection, except for the subsection number and title, with the following:

Bidders shall not submit proposals for substitute Materials or services. Proposals for substituting Materials or services will only be accepted after the Agency has executed the Contract.

Substitution after Contract execution is specified in 00180.31(b), 00180.31(c), and 00180.31(d).

00120.30 Changes to Plans, Specifications, or Quantities before Opening of Bids - Replace the last sentence of the first paragraph with the following:

The Agency will provide Addenda only by publishing them on the OpenGov Procurement web site (see 00110.05(e)).

In the second paragraph, in the sentence that begins "Addenda may…" replace "ODOT eBIDS" with " OpenGov Procurement ".

In the third paragraph, in the sentence that begins "Bids may be…" replace "ODOT eBIDS" with " OpenGov Procurement ".

Delete the fourth paragraph that begins "In the event that access…".

00120.40(a) General - Replace this subsection, except the subsection number and title, with the following:

Bidders shall prepare and submit Bids using the OpenGov Procurement website (see 00110.05(e)). Bidders shall complete the certifications and statements included in the Bid Section of the electronic Bid Page for the project according to the instructions.

00120.40(b) Bidding Considerations - Add the following subsection and requirements to the list:

Subsection Requirements 00160.20(d) Build America Buy America Act Requirements

00170.89 Protection of Utility, Fire-Control, and Railroad Property and

Service; Repair; Roadway Restoration

00120.40(c)(1) Paper Bid Schedule Entries - Delete this subsection.

00120.40(d) Bidder's Address and Signature Pages - Replace this subsection, except for the subsection number and title, with the following:

Bidders shall include in the Bid the address to which all communications concerning the Bid and the Contract should be sent. The Bid Signature Page shall be completed and must be signed by a duly authorized representative of the Bidder. A scanned electronic copy of the Bid Signature Page shall be attached with the Bid.

00120.40(f) Disclosure of First-Tier Subcontractors - Replace this subsection, except for the subsection number and title, with the following:

If a Bidder's Bid on a public improvement Project exceeds $100,000, the Bidder shall, within 2 working hours of the time Bids are due to be submitted, submit to the Agency, on a form provided by the Agency, a disclosure identifying any first-tier Subcontractors that will furnish labor or labor and materials, and whose contract value is equal or greater than:

• 5% of the total Project Bid, but at least $15,000; or

• $350,000, regardless of the percentage of the total Project Bid

For each Subcontractor listed, Bidders shall state:

• Name of the Subcontractor

• Dollar amount of the subcontract

• Category of Work that the Subcontractor would be performing

If no subcontracts subject to the above disclosure requirements are anticipated, a Bidder shall so indicate by entering "NONE" or by filling in the appropriate check box. For each Subcontractor listed, Bidders shall provide all requested information. An incomplete form will be cause for rejection of the Bid.

The First Tier Subcontractors Disclosure Form shall be completed and submitted electronically using only one of the following two options:

1. Submit with Bid using OpenGov Procurement website, OR

2. Submit via a linked project solicitation on the OpenGov Procurement website. This project solicitation will be activated at the time of bid opening and will only be accessible for two hours.

The title of this website page will be the project name along with the words “First-Tier Subcontractors Disclosure Form Submittal”.

The Agency is not responsible for partial, failed, illegible or partially legible email transmissions or submittals, and such forms may be rejected as incomplete. Email submissions will not be accepted.

00120.40(g) Disclosure of Conflict of Interest - Delete this subsection.

00120.45 Submittal of Bids - Replace this subsection, except for the subsection number and title, with the following:

Bids shall be submitted electronically using OpenGov Procurement website (see 00110.05(e)). It is the responsibility of the bidder to submit electronic bids before the deadline date and time as posted on OpenGov. Agency is not responsible for problems with the Internet, Bidders should make sure that all documents are uploaded well in advance of the deadline. The County's OpenGov system will close promptly at the published Bid deadline date and time.

00120.60 Revision or Withdrawal of Bids - Replace this subsection, except for the subsection number and title, with the following:

Information entered into the Bid Document by the Bidder may be changed after the Bid has been uploaded to OpenGov up to the time of Bid Closing.

A Bidder may withdraw its Bid after it has been uploaded to OpenGov up to the time of Bid Closing.

00120.65 Opening and Comparing Bids - Replace the first paragraph with the following:

All Bids received will be opened immediately after the time stated in the "Invitation to Bid" (Advertisement), and the total price for each Bidder's Bid will be read publicly at that time. Bidders and other interested parties are invited to be remotely present via MS Teams, a link to the MS Teams bid opening will be posted on the OpenGov Procurement website.

Add the following subsection:

00120.68 Mistakes in Bids:

(a) General - Clarifications to or withdrawal of a Bid after bid opening because of an inadvertent, non-judgmental mistake in the Bid requires careful consideration by the Agency to protect the integrity of the competitive bidding system and to assure fairness to all Bidders.

Bid correction or withdrawal by reason of a non-judgmental mistake is permissible, but only to the extent it is not contrary to the interest of the Agency or the fair treatment of other Bidders.

(b) Mistakes Discovered After Bid Closing but Before Award - This subsection prescribes standards to be applied in situations where mistakes in Bids are discovered after the time and date set for bid closing, but before Award.

(1) Minor Informalities - Insignificant mistakes of form that are evident from the Bid Documents and do not affect price, quality, quantity, delivery, or contractual obligations except in the case of informalities involving unit price. Minor informalities can be waived or corrected promptly without prejudice to other Bidders or to the Agency. Examples include, but are not limited to:

• Failure to return the number of signed bids or the number of other documents as required by the Bid Documents.

• Failure to sign the bid form in the designated block so long as a signature appears in the Bid Documents evidencing an intent to be bound.

• Failure to acknowledge receipt of an Addendum to the Bid Documents but only:

• If it is clear from the Bid that the Bidder received the Addendum and intended to be bound by its terms, or

• If the Addendum involved had a negligible effect on price, quality, quantity, or delivery.

00120.70 Rejection of Non-responsive Bids - Delete the fifth bulleted item which begins with “The Bid is submitted..”, the seventh bulleted item which begins with “The Bid has entries..”, and eighth bulleted item which begins with “Each Change..”.

Replace the 20th bulleted item which begins "An electronic Bid…" with the following:

• An electronic Bid is not received due to failure to comply with all requirements of

OpenGov.

Replace the last bulleted item which begins "The Bidder has liquidated…" with the following:

• The Bidder has liquidated and delinquent debt owed to Washington County or any department or agency of the County.

Add the following bullet to the end of the bullet list:

• The Agency determines that any Pay Item is significantly unbalanced to the potential detriment of the Agency.

• The Bidder has not complied with the Certified Business Utilization Reporting - B2G Now requirements of the solicitation

00120.95 Opportunity for Cooperative Arrangement - Delete this subsection.

SECTION 00130 - AWARD AND EXECUTION OF CONTRACT

Comply with Section 00130 of the Standard Specifications modified as follows:

00130.10 Award of Contract - Replace the paragraph that begins "In determining whether…" with the following:

In determining whether the Bidder is responsible, the Agency may also consider whether the Bidder has liquidated and delinquent debt owed to Washington County or any department or agency of the County.

Replace the paragraph that begins with "The Agency will provide Notice…" with the following:

The Agency will provide Notice of Intent to Award on the OpenGov Procurement website (see 00110.05(e)).

00130.15 Right to Protest Award - Replace this subsection, except for the subsection number and title, with the following:

Within 7 calendar days following the date of Notice of Intent to Award, any adversely affected or aggrieved Bidder may submit a written protest to the Purchasing Manager in accordance with Section No. 5 of the Preface “Protest of Award - Protests and Judicial Review of Contract Award” in the Project Page on the OpenGov Procurement website. The protest shall specify the grounds upon which the protest is based.

The Agency is not obligated to consider late protests.

00130.30 Contract Booklet - Replace this subsection with the following:

00130.30 Contract Document - The Contract Document may include but is not limited to:

• Special Provisions

• Addenda

• Schedule of Items

• Contract Agreement

• Performance Bond

• Payment Bond

• Certification of workers' compensation coverage

• Other documents included by reference.

00130.40(c) Workers' Compensation - Replace this subsection, except for the subsection

To certify compliance with the workers' compensation insurance coverage required by 00170.61(a) and 00170.70(d), the successful Bidder shall provide evidence of such insurance coverage acceptable to the Agency.

Add the following subsection:

00130.40(f) Selection of Retainage Option - The successful Bidder shall furnish the Agency the completed and signed Selection of Retainage Option form.

00130.50 Execution of Contract and Bonds - Add the following paragraph to the end of this subsection:

The Agency, in its sole discretion, may require execution of documents identified in subsection

(a) with a form of electronic signature (including but not limited to sealing and signing) acceptable to the Agency.

00130.50(a) By the Bidder - Replace the first paragraph with the following:

The successful Bidder shall deliver the Performance Bond, Payment Bond, evidence of Workers' Compensation Coverage, the required Certificate of Insurance, and a completed Selection of Retainage Option form to the Agency in accordance with 00130.40 within 10 calendar days after the date of Award Letter. Insurance certificates and the Selection of Retainage Option form can be submitted electronically, original Performance and Payment Bonds are required. The Agency will prepare the contract document and send it to the Bidder electronically for an electronic signature, the Bidder shall review, electronically sign, and return the contract document within 3 days.

Certificates of insurance for coverages that are permitted by the Agency under 00170.70(a) to be obtained by appropriate Subcontractors shall be delivered electronically by the Contractor to the Agency together with the Contractor's request under 00180.21 for approval of the subcontract with that Subcontractor.

00130.50(b) By the Agency - Replace "7 Calendar Days" with "30 Calendar Days".

00130.80 Project Site Restriction - Replace the first paragraph which begins “Until the Agency sends …” with the following:

Until the Agency sends the Contractor written Notice to Proceed with the Work, the Contractor has filed the public works bonds required in 00170.20, and the Contractor has complied with the provisions of 00180.40(b), the Contractor shall not go onto the Project Site on which the Work is to be done, nor move Materials, Equipment, or workers onto that Project Site.

00130.90 Notice to Proceed - Replace “5 Calendar Days” with “21 Calendar Days”.

SECTION 00140 - SCOPE OF WORK

Comply with Section 00140 of the Standard Specifications.

00140.60 Extra Work - Add the following:

When listed in the Bid Schedule, the amount(s) listed for the pay items under "Extra Work" are estimated amount(s) to provide adequate funding and bonding to cover Extra Work items if required by the Engineer.

SECTION 00150 - CONTROL OF WORK

Comply with Section 00150 of the Standard Specifications modified as follows:

00150.02 Inspector's Authority and Duties - Add the following bulleted item to the first paragraph:

• Receive Work and Materials

Add the following to the third bulleted item of the first paragraph:

The inspector may orally suspend work temporarily, until the issue in question can be referred to the Engineer for decision for:

• Unsafe practice

• Non-compliance with the Contract Documents

• Non-compliance with erosion control requirements

• Non-compliance with hazardous material handling rules and regulations

• Non-compliance with air, noise, and water pollution control

00150.05 Cooperative Arrangements - Delete this subsection.

00150.15(b) Agency Responsibilities - Replace this subsection, except for the subsection number and title, with the following:

The Engineer will perform the responsibilities described in 00305.04.

00150.15(c) Contractor Responsibilities - Replace this subsection, except for the subsection number and title, with the following:

Perform the responsibilities described in 00305.05.

Perform the Contractor responsibilities described in the Construction Surveying Manual for Contractors, Chapter 1.6 (see Section 00305).

Perform slope staking and set stakes defining limits for clearing.

00150.30 Delivery of Notices - Replace the two bulleted items following the paragraph that begins with “Following Notice to Proceed, all notices…” with the following:

• If received via email before 5:00 p.m. PST on a business day it shall be considered received on the business day on which it was actually received.

• If received via email on a non-business day, or after 5:00 p.m. PST on a business day, it shall be considered as received at 8:00 a.m. PST on the next business day.

00150.35 Plans, 3D Engineered Models, Working Drawings, and 3D Models - Replace this entire subsection with the following subsection:

00150.35 Plans and Working Drawings:

(a) Plans - The Plans will show details of lines, grades, and Typical Section of the Roadway, and locations and design details of Structures.

(b) Working Drawings - The Contractor shall supplement the Agency-prepared Plans with stamped or unstamped Working Drawings that show all information necessary to complete the Work. The applicable Section or Subsection of the Standard Specifications will indicate the supplemental information required and whether the drawings are to be stamped or unstamped.

Stamped and unstamped Working Drawings are defined as follows:

(1) Stamped Working Drawings - Working Drawings, calculations, and other data which are prepared by or under the direction of a Professional Engineer licensed in the State of Oregon, and which bear the engineer's signature, seal, and expiration date.

(2) Unstamped Working Drawings - Working Drawings, calculations, and other data that do not bear an engineering seal.

(c) Number and Size of Drawings - The Contractor shall submit Working Drawings according to one of the following methods:

(1) Paper Submittal - For paper submissions, submit seven copies of Working Drawings for steel Structures and six copies of Working Drawings for other Structures to the Engineer.

The submitted copies shall be clear and readable. Drawing dimensions shall be 8 1/2 inches by 11 inches, 11 inches by 17 inches, or 22 inches by 36 inches in size. One copy of the submitted Working Drawings will be returned to the Contractor after processing. The Contractor shall submit such additional number of copies to the Engineer for processing that the Contractor would like to have returned.

(2) Electronic Submittal - For electronic submissions, submit Working Drawings in Adobe pdf format. Drawing dimensions shall be 8 ½ inches by 11 inches, 11 inches by 17 inches, or 22 inches by 36 inches in size.

(d) Processing Working Drawings - The Engineer will process Working Drawings and include all comments on them as follows:

(1) Stamped Working Drawings - Stamped Working Drawings will be designated as "reviewed " or "reviewed with comments" by the Engineer.

(2) Unstamped Working Drawings - Unstamped Working Drawings will be designated on the face of the Drawing, as "approved", "approved as noted", or "returned for correction" by the Engineer.

The Contractor shall not fabricate or construct any structural components until the stamped or unstamped Working Drawings are returned by the Engineer with written notation of approval or review, as applicable, of the Working Drawings.

The Engineer's processing of the Working Drawings does not amend any contractual obligations of the parties.

The Engineer will process and return Working Drawings within 21 Calendar Days (65 Calendar Days if Railroad approval is required) after receipt by the Engineer. If the Engineer fails to return such drawings within this period of time, the Engineer will consider granting a Contract Time extension according to 00180.80.

00150.50(b) Agency Responsibilities - Replace this subsection, except for the subsection number and title, with the following:

During the design of this Project, the Agency made preliminary contacts with Utilities to make them aware of anticipated Agency Work within the limits of the project, how it may affect their facilities, and instructed the utilities to make arrangements to relocate their facilities that are known to be conflict with anticipated Agency work. The Agency has listed in 00150.50(f) the known utilities, their owners, and contact information.