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116200 - 2026 VADIS ROAD RECONSTRUCTION PROJECT

(NO. 2026.058-ITB)

FOR

Washington County, Oregon

RELEASE DATE: July 6, 2026 DEADLINE FOR QUESTIONS: July 17, 2026

RESPONSE DEADLINE: July 22, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

116200 - 2026 Vadis Road Reconstruction Project

1. Introduction

2. Legal Advertisement

3. Scope of Work

4. Pricing Table

5. Vendor Questionnaire

6. Instructions to Bidders for ITB

7. Special Instructions

8. Program Compliance Requirements

Attachments:

A - CONSTRUCTION_AGREEMENT

B - CONSTRUCTION_GENERAL_TERMS

C - 116200 - ATTACHMENT-C-Insurance_Requirements D - 116200 - 1.10 Vadis Rd Reconstruction_Signature Page Fillable E - 116200 - Vadis Rd Reconstruction Book 1 Pre Bid F - 116200 - Vadis Rd Reconstruction Book 2 Pre Bid G - 116200 - Vadis Rd Reconstruction_100% Plans-signed

116200 - 2026 Vadis Road Reconstruction Project

1. 1. Introduction

1. 1.1. Summary

The project consists of reconstructing Vadis Road in Washington County, Oregon, including replacement of existing drainage culverts and full roadway improvements.

The work to be performed under this Contract includes:

- Installing, maintaining, and removing temporary traffic control and erosion and sediment control measures.

- Performing removal of the existing culverts, roadway materials, and other obstructions.

- Installing new storm drainage culverts with required bedding and backfill.

- Constructing roadway and site improvements including saw cutting, earthwork, aggregate base, asphalt concrete paving, roadway shoulders, driveway approaches, pavement markings, signage, and safety enhancements.

- Implementing a full road closure at the project work site for up to 28 calendar days, including all required signage and notification.

- Performing all additional, incidental, and environmental compliance work required by the Standard Specifications, Special Provisions, Typical Drawings, and Plans.

2. 1.2. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

LUT

3. 1.3. Timeline

Release Project Date July 6, 2026

Question Submission Deadline July 17, 2026, 5:00pm

Proposal Submission Deadline July 22, 2026, 2:00pm mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585

116200 - 2026 Vadis Road Reconstruction Project

Contractor Selection Date July 24, 2026

116200 - 2026 Vadis Road Reconstruction Project

2. 2. Legal Advertisement

1. 2.1. Legal Advertisement

WASHINGTON COUNTY, OREGON INVITATION TO BID

2026.058-ITB

Bid documents may be obtained only through the OpenGov Procurement website, at http://www.washcopurch.com/biz , free of charge. Paper copies of Bid Documents will not be made available for prospective bidders.

Addenda, Plans Holders List, Preliminary Bid Results, and Notice of Intent to Award, will be posted on the OpenGov Procurement website. Addenda will ONLY be made available on the OpenGov Procurement website.

Bidders are responsible for checking the site for any addenda to the ITB documents before submitting their bids to the site.

Bids for 116200 - 2026 Vadis Road Reconstruction Project, will be received electronically via the County's OpenGov Procurement Portal before 2:00 pm on Wednesday, July 22, 2026, after which bids will be opened, and publicly read aloud by qualified Washington County staff via video conference on Microsoft Teams. A link to the meeting will be provided on the OpenGov Procurement website within the Instructions to Bidders section. All interested parties are invited to attend remotely via Microsoft Teams. Bids submitted after the above stated time will not be accepted.

The estimated expenditure for this contract will be $300,000.00-$400,000.00.

Bids must contain:

• A statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).

• Confirmation that bidder will comply with the statement in the bid document regarding compliance with the provisions of ORS 279C.800 to 279C.870 or 40 U.S.C. 3141 et seq.

“Workers on Public Works to be Paid Not Less Than Prevailing Rate of Wage".

Submit questions only in writing on the County's OpenGov Procurement Portal with the Question/Answer feature on the project page.

https://procurement.opengov.com/portal/washington-county-or

Replies to these questions will be posted on the County portal as well.

PROJECT STAFF WILL ONLY RESPOND TO QUESTIONS SUBMITTED IN WRITING

http://www.washcopurch.com/biz

116200 - 2026 Vadis Road Reconstruction Project

The County may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the County it is in the public interest to do so.

Washington County reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.

Bidders are solely responsible for ensuring receipt of their bid by the Procurement Division.

All bidders must be registered with the Oregon Construction Contractors Board prior to submitting bids. Failure to be registered will be sufficient cause to reject a bid as "non-responsive.”

Licensing per ORS 468A.720 (working with asbestos) is not required for this project.

Bidders must conform to the requirements of these bid documents and all related, applicable laws. Bidders must complete and submit the First-tier Subcontractors Disclosure Form provided or document that contains the required First Tier Subcontractors Disclosure requirements, either with the bid, or using a separate, linked solicitation on the OpenGov Procurement site. This form shall be submitted no later than two work hours after the time bids are due, per 00120.40(f).

First Tier Subcontractors Disclosure forms submitted via email will not be accepted.

Washington County is an Equal Opportunity and Affirmative Action Employer. The policy of the County is to provide equal opportunity for participation in its contracting activities to all persons and firms in compliance with applicable Federal and State laws, rules, and regulations. Washington County encourages bidding by COBID certified firms and will assist such firms to understand and participate in the formal bidding processes.

Contractor will demonstrate that an employee drug and alcohol testing program is in place and that employees who are engaged in the construction, reconstruction or maintenance of a project (all public works projects) have tested negative for drugs and alcohol or have entered a rehabilitation program.

The County does intend to pre-qualify all bidders for this project. ODOT pre qualification is required, all bidders will be checked against the Bureau of Labor and Industries and the Construction Contractor’s Board list of contractors ineligible to receive public works contracts.

6th day of July, 2026

Kiersten Vanderhoof

Senior Procurement Analyst kiersten_vanderhoof@washingtoncountyor.gov

Posted to: Oregon Buys 6th day of July, 2026

116200 - 2026 Vadis Road Reconstruction Project

3. 3. Scope of Work

1. 3.1. Scope of Work and Specifications

Washington County is seeking the services of a qualified vendor based on the requirements in this solicitation and in accordance with the following:

Attachments E & F - Books 1 & 2

Attachment G – Drawings

2. 3.2. Overview and Purpose

This project will reconstruct a portion of Vadis Road, including replacing existing culverts, rebuilding the roadway, and improving drainage and safety features.

3. 3.3. Schedule

All work under the Contract shall be completed no later than October 30, 2026.

Liquidated damages will be assessed as documented in Book 2 section 00180.085 (c) - (f)

4. 3.4. Unique Considerations

Coordinating work with P&W Railroad for their portion of the track replacement.

Railroad permits will need to be obtained prior to the start of work. All required approvals must be secured to ensure compliance with applicable railroad regulations and project requirements.

5. 3.5. Scope of work, any plans and/or specifications.

This project includes full roadway reconstruction along Vadis Road, consisting of pavement removal, roadway excavation, aggregate base placement, new asphalt paving, and associated drainage and safety improvements. Work will be performed using standard roadway construction methods for excavation, structural section replacement, shoulder work, and surface restoration.

Associated activities include:

• Temporary traffic control

• Roadway excavation, grading, and reshaping

• Placement of aggregate base and asphalt concrete paving

• Shoulder construction and driveway/approach tie-ins

• Signing, striping, and roadway safety improvements

116200 - 2026 Vadis Road Reconstruction Project

• Removal and replacement of existing culverts and drainage structures as required to support roadway reconstruction

• Erosion and sediment control

• Site restoration

• A full road closure of Vadis Road will be allowed for the culvert-related work, subject to the limitations and requirements specified in the Special Provisions.

General Requirements

For this project, perform all additional and incidental Work as called for by the Standard Specifications, Special Provisions, Typical Drawings, and Plans, including all environmental protection, documentation, and compliance activities required for construction within restricted work areas. ACP & EART ODOT Prequalification is required.

APPLICABLE SPECIFICATIONS

The Specifications applicable to the Work on this project are the 2024 edition of the Oregon Standard Specifications for Construction, as modified by these Special Provisions.

All number references in the Special Provisions shall be understood to refer to the Sections and subsections of the Standard Specifications bearing like numbers and to the entirety of the Sections and subsections contained in these Special Provisions.

116200 - 2026 Vadis Road Reconstruction Project

4. 4. Pricing Table

Line Item Description Quantity Unit of Measure

Unit Cost Total

EXTRA WORK (00100)

1 Miscellaneous Field Changes (As Authorized)

1 AA $50,000.00

TEMPORARY FEATURES AND APPURTENANCES (00200)

2 Mobilization (00210) 1 LS

3 Railroad Permit (00210) 1 LS

4 Temporary Work Zone Traffic Control (00223)

1 LS

5 Flagger MINIMUM BID $86/HR (00223)

20 HR

6 Railroad Flagger Minimum Bid

$100/HR (00223)

50 HR

7 Erosion and Sediment Control (00280) 1 LS

8 Plastic Sheeting (6-Mil) (00280) 100 SY

9 Pollution Control Plan (00290) 1 LS

ROADWORK (00300)

10 Asphalt Pavement Saw Cutting (00310)

51 FT

11 Clearing & Grubbing (00320) 1 LS

12 General Excavation (00330) 427 CY

DRAINAGE AND SEWERS (00400)

13 12" c900 Storm Sewer pipe 0-5' Depth (00445)

137 FT

14 18" c900 Storm Sewer pipe 0-5' Depth (00445)

41 FT

BASES (00600)

116200 - 2026 Vadis Road Reconstruction Project

Line Item Description Quantity Unit of Measure

Unit Cost Total

15 Aggregate Base Shoulders (00640) 222 TN

WEARING SURFACES (00700)

16 Level 2, 1/2 Inch Dense ACP (00744) 678 TN

17 Extra for Asphalt Approach (00749) 1,182 SF

PERMANENT TRAFFIC SAFETY AND GUIDANCE DEVICES (00800)

18 Longitudinal Pavement Markings, Paint (00860)

2,266 FT

19 Pavement Bar Type B (00867) 48 SF

TOTAL

116200 - 2026 Vadis Road Reconstruction Project

5. 5. Vendor Questionnaire

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

1. 1. Electronic Submittal*

By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Suppliers's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Bid is accepted by the County and the undersigned fails to execute a satisfactory contract and bond in accordance with 00130.50, and after receiving written notice within ten (10) calendar days (excluding Sundays) from the date of from the date of the "Notice of Award", the County may, at its option, declare that the undersigned has abandoned the contract and thereupon this Bid shall be returned to the undersigned. in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

e. an agreement that in the event this Bid is accepted by the County and the undersigned fails to execute a satisfactory contract and bond in accordance with 00130.50, and after receiving written notice within ten (10) calendar days (excluding Sundays) from the date of from the date of the "Notice of Award", the County may, at its option, declare that the undersigned has abandoned the contract and thereupon this Bid shall be returned to the undersigned.

☐ Yes

☐ No *Response required

2. 2. Solicitation Requirements* Did you read through and confirm that you met all of the Solicitation requirements?

☐ Yes

116200 - 2026 Vadis Road Reconstruction Project

☐ No *Response required

3. 3. ODOT Prequalification* Bidder confirms that contractor and subcontractors are EART and ACP ODOT prequalified prior to bidding.

☐ Please confirm *Response required

4. 4. EART and ACP Prequalifications* Identify which contractor and/or subcontractor holds the required prequalifications.

*Response required

5. 5. Resident Bidder* The Bidder is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident bidder means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor. Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

6. 6. Contact Information* If there are questions regarding your response to this solicitation list the name, email and phone number for the person to contact.

*Response required

7. 7. Offer By submission of a response does the bidder attest that they have carefully examined the Special Instructions, Project/Specification Information, General Instructions and all other related material and information, and agrees to comply with the terms set forth in those documents and to furnish the services described at the rates bid?

Does the bidder further agree that this offer will remain in effect at the rates bid for a period of not less than 180 calendar days from the date that bids are due and that this offer may not be withdrawn or modified during that time?

☐ Yes

☐ No

116200 - 2026 Vadis Road Reconstruction Project

8. 8. Collusion and Discrimination* The bidder hereby certifies that this bid is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The bidder hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Yes

☐ No *Response required

9. 9. Past Employment* Have you or a member of your staff been an employee of Washington County in the last six months?

☐ Yes

☐ No *Response required

10. 10. Tax* The bidder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318.

Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Yes

☐ No *Response required

11. 11. CCB*

Please enter your CCB#

*Response required

12. 12. Business Hours* Please enter your regular business hours.

*Response required

13. 13. Prevailing Wage Requirement* Confirmation that bidder will comply with the statement in the bid document regarding compliance with the provisions of ORS 279C.800 to 279C.870 or 40 U.S.C. 3141 et seq. “Workers on Public Works to be Paid Not Less Than Prevailing Rate of Wage". A bid bond, certified check, or cashier’s check in the amount of ten percent (10%) of the maximum amount allowable under the contract on the County’s Bid Guaranty Form may be required.

116200 - 2026 Vadis Road Reconstruction Project

☐ Please confirm *Response required

14. 14. Oregon Secretary of State Business Registry* Enter your registry number without dashes or spaces. If you are not currently registered enter N/A; if you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.

*Response required

15. 15. Successful Bidder Requirements* If you are the successful bidder for this project, you will be required to fill out and submit all documents listed under Attachments. Please confirm that you understand this requirement.

☐ Please confirm *Response required

16. 16. Cooperative Purchasing* Will the bidder extend pricing and terms to other public agencies (There is no penalty for not agreeing to extend pricing.)?

☐ Yes

☐ No *Response required

17. 17. Contract*

1. Supplier hereby proposes to furnish equipment or services that meets or exceeds the minimum specifications provided in the Solicitation Documents. Furthermore, I agree to abide by all conditions of the solicitation and resulting contract.

2. Supplier acknowledges award of a contract or purchase may be contingent upon a determination by the County that the Supplier has the capacity and capability to successfully deliver the required equipment or services.

☐ Yes

☐ No *Response required

18. 18. Changes Requested to County Contract Standard Terms and Conditions

Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Public Improvements General Terms and Conditions Section.

19. 19. Bid Amount* Is your bid over $500,000.00?

116200 - 2026 Vadis Road Reconstruction Project

☐ Yes

☐ No *Response required

20. 20. Employees Do you have 50 or more full-time employees?

☐ Yes

☐ No

21. 21. Certificate Do you possess an unexpired certificate from the Oregon Department of Administrative Services issued under ORS 279A.167 (Certification program for training in pay equity provisions of state law.)?

☐ Yes

☐ No

22. 22. Liquidated Damages* Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to complete the work on time.

☐ Yes

☐ No *Response required

23. 23. First-Tier Subcontractor Disclosure* Bidder acknowledges that they have read and understand the requirements of the First-Tier Subcontractors Disclosure information provided in this solicitation.

☐ Please confirm *Response required

24. 24. First Tier Subcontractors Form Please download the below documents, complete, and upload.

• 116200_-_1.30_Vadis_Rd_Reco...

25. 25. Subcontractor Payment and Utilization Reporting* Contractor acknowledges the requirement of Subcontractor Payment and Utilization Reporting through B2GNow and LCP Tracker as outlined within the section titled Program Compliance Requirements.

☐ Yes

☐ No *Response required https://government-project.s3.us-west-2.amazonaws.com/280796/29567451-a21b-4f88-8490-6d3ab29f38f5_116200_-_1.30_Vadis_Rd_Reconstruction_First_Tier_Fillable.pdf

116200 - 2026 Vadis Road Reconstruction Project

26. 26. B2G Now* Are you a registered user and familiar with B2G Now? This question does not qualify or disqualify vendors from the bid. This information will be used in order to assist with training in the B2G Now system.

☐ Yes

☐ No *Response required

27. 27. Bid Documents Please upload any required documents here including signature page and a copy of the bid bond if required.

28. 28. Solicitation Awareness* How did you find out about this solicitation?

Select all that apply

☐ Washington County Website

☐ Oregon Buys

☐ Plan Room, Project Center, Etc

☐ DJC Oregon, Tribune or other printed media

☐ Twitter, Facebook or other social media

☐ Link emailed directly to you

☐ Trade Association Meeting

☐ Trade Association Newsletter *Response required

116200 - 2026 Vadis Road Reconstruction Project

6. 6. Instructions to Bidders for ITB

1. 6.1. Deadline Disclaimer

A. It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

B. Make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

C. Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 6.2. Overview

The following instructions, terms and conditions apply to all bids or other such offers to provide construction services, services, or goods to Washington County.

3. 6.3. Precedence of Documents

The order of precedence of documents is as follows:

A. Instructions to Bidders

B. Specifications/Scope of Work

C. Pricing Proposal

D. Special Instructions

4. 6.4. Copies of Bid Documents

Documents obtained from sources (such as directly from other bidders) other than www.WashCoPurch.com/biz are not valid solicitation documents. It is the bidder’s responsibility to insure they are listed as an interested party on the County's Procurement Portal website for a particular project in order to receive notification of all addenda as well as additional relevant information.

116200 - 2026 Vadis Road Reconstruction Project

5. 6.5. Bidder's Requirements

All items must have a price or percentage in order to be seen as responsive. The County considers a line marked as $0 to be the price bid for that line item. If there is a NO BID column then choosing that option is acceptable.

The bidder further agrees to the following:

A. To examine all specifications, instructions, terms and conditions thoroughly.

B. To provide for appropriate insurance, bid guaranties, and performance bonds as required.

C. To comply fully with specifications as attached for the agreed bid and/or contract, especially where materials and work are involved.

D. To clean up all debris and remove debris from the site as specified.

E. All equipment replaced or removed by the bidder shall remain the property of the County unless otherwise noted in the specifications or special instructions.

F. Upon completion of the contract and/or delivery and installation, to pass a good, free and clear title for goods and services rendered to the County. Such goods and services shall be free of all claims, mechanic’s liens, subcontractor judgments and other encumbrances which might cloud the County’s title to said goods and services.

G. That they have met any and all registration requirements where required for contractors as set forth in the Oregon Revised Statutes. As required, bidders shall furnish a valid contractor's license number at the time of bid opening.

H. To accept any claims, liens and demands to indemnify the County and hold harmless the County and preserve the property the entire time of equipment installation and/or contract duration.

6. 6.6. Record Drawing

This record drawing (also referred to as As Builts) has been prepared, in part, based upon information furnished by others. While this information is believed to be reliable, Washington County and its Architects/Engineers assume no responsibility for the accuracy of this record drawing or for any errors or omissions that may have been incorporated into it as a result of incorrect information provided or subsequent changes to the building that were not captured.

Those relying on this record document are advised to obtain independent verification of its accuracy.

7. 6.7. Substitution Requests

A. The materials, products and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution. Any request for substitutions must be submitted for consideration

116200 - 2026 Vadis Road Reconstruction Project no later than Friday, July 17, 2026 by5:00 pm. Substitution requests shall be submitted via the question and answer section of the solicitation.

B. A statement setting forth changes in other materials, equipment or other portions of the Work, including changes in the work of other contracts that incorporation of the proposed substitution would require, shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer.

C. The project manager's decision of approval or disapproval of a proposed substitution shall be final. If the project manager approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner. No substitutions will be considered after the Contract award unless specifically provided for in the Contract documents.

8. 6.8. Specification Protest or Suggested Change Process

Delivery: Any protest of the specifications must be delivered to the County in writing no later than seven (7) calendar days prior to the bid closing date, a postmark is not sufficient, as follows:

Specification Protest Bid #:2026.058-ITB Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

A. Content: A written protest must include:

1. Sufficient information to identify the solicitation that is the subject of the protest;

2. The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name;

3. Evidence or supporting documentation that supports the grounds on which the protest is based; and

4. The relief sought; and

5. A statement of the desired changes to solicitation document that the prospective bidder believes will remedy the conditions upon which the prospective bidder based its protest.

B. County Response: The County may reject without consideration a bidder’s protest after the deadline established for submitting protest. The County shall provide notice to the applicable protestor if it entirely rejects a protest. If the County agrees with the protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

C. Extension of Closing: If the County receives a written protest in accordance with this Section the County may extend closing if the County determines an extension is

116200 - 2026 Vadis Road Reconstruction Project necessary to consider the protest and to issue addenda, if any, to the solicitation document.

D. Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

9. 6.9. Licenses/Permits

A. ORS 701.021, ORS 701.026 and ORS 671.530 require that bidders be licensed with the Oregon Construction Contractors Board or licensed by the State Landscape Contractors Board prior to the submission of a bid.

1. A contractor licensed under ORS Chapter 701 may bid on a landscaping job or perform a construction project that includes landscape contracting as a portion of the project if the landscape contracting portion is subcontracted to a licensed landscaping business as defined in ORS 671.520.

2. A landscaping business may bid on a job or perform a contract that includes the phase of landscape contracting for which it is not licensed if it employs a licensed landscape contractor, or subcontracts with another landscaping business, licensed for that phase.

3. Failure to be licensed will be sufficient cause to reject bids as “non-responsive.”

B. The contractor shall maintain in effect all licenses, permits and certifications required for the performance of the work. The contractor shall notify the County immediately if any license, permit or certification required for the performance of this contract ceases to be effective for any reason.

10. 6.10. Bid Guaranty Form and Bid Bond

A. The Bidder must complete and sign the Washington County Bid Guaranty Form provided under "Attachments", upload an electronic copy with their bid, and mail the original by the Bid Opening Date. Bids not accompanied by the Washington County Bid Guaranty Form may be deemed non-responsive and rejected.

OR

A. The Bidder must mail and will attach a copy of a bid security in the form of a certified check, cashier's check, or an irrevocable letter of credit in favor of Washington County, issued by a company currently licensed to do business in the State of Oregon, in the sum of at least ten (10) percent of the total bid, payable to Washington County, Oregon, which is to be forfeited as liquidated damages in accordance with 00130.60. The original certified check, cashier's check, or letter of credit shall be submitted by mail, or other delivery service.

B. If the successful bidder fails to enter into a contract and furnish a performance and payment bond within fifteen (15) calendar days from the date on which they are notified

116200 - 2026 Vadis Road Reconstruction Project they are the successful bidder, their check and/or bid bond in the amount thereof may be forfeited to the County as fixed and liquidated damages.

C. After award of the contract by the County Administrator or Board of Commissioners, all bid bonds or checks will be returned (if requested) to bidders except the successful bidder whose bid bond or check will be retained until performance and payment bonds are presented to the County.

11. 6.11. Bid Submission

A. All bids must be submitted through our electronic Procurement Portal.

B. Email, phone, fax and paper bids will not be accepted.

C. It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on the County's Procurement Portal.

D. It is the sole responsibility of the bidder to ensure receipt of bids and success of uploaded documents or bid modifications by the County by the specified time.

E. Bidders are required to use the bid forms or tables posted on www.WashCoPurch.com/biz.

F. Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

12. 6.12. Unit Prices

If the bid document includes a schedule of unit prices for labor and materials or other items to establish a cost basis for unforeseen contract changes, Washington County reserves the right to reject, without impairing the balance of the bid, any or all such predetermined unit prices, and negotiate such unit prices during the term of the award.

13. 6.13. Bid Opening

A. All bids received will be publicly opened immediately after the bid closing date and time.

All bidders and other persons who may be interested in this matter are invited to attend online through Microsoft Teams.

B. Bids shall contain all required documents and descriptive literature. The Vendor Questionnaire must be complete in order to submit your response. Any statement accompanying and tending to qualify a bid may cause rejection unless the statement is required or permitted.

C. Microsoft Teams Bid Opening Link

Join Microsoft Teams Meeting

+1 971-337-3439 United States, Portland (Toll)

Conference ID: 522 346 32# https://www.washcopurch.com/biz https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWJmZjlmNzUtZGQ5NC00MjY1LTk4YzgtZGYzYjJkYzY4NGE0%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d

116200 - 2026 Vadis Road Reconstruction Project

14. 6.14. Performance Bond

A. A performance bond equal to the full contract price to be completed conditioned upon the faithful performance of the contract in accordance with the plans specifications and conditions thereof will be required from the successful bidder. Said performance bond shall be issued by a company currently licensed to do business in the State of Oregon, drawn in favor of Washington County.

B. Said performance bond shall be delivered to the Contract Administrator prior to the commencement of work and no later than fifteen (15) calendar days after the notification of award of bid.

C. The included performance bond should be used. Other performance bond forms may be accepted at the County’s sole discretion

15. 6.15. Payment Bond

A. A payment bond in an amount equal to the full contract price to be completed, solely for the protection of claimants under ORS 279C.600, will be required from the successful bidder. Said payment bond shall be issued by a company currently licensed to do business in the State of Oregon, drawn in favor of Washington County.

B. Said payment bond shall be delivered to the Contract Administrator prior to the commencement of work and no later than fifteen (15) calendar days after the notification of award of bid.

C. The included payment bond should be used. Other payment bond forms may be accepted at the County’s sole discretion.

16. 6.16. Liquidated Damages

The Contractor agrees that work under this contract shall be completed in accordance with the specified contract time. In the event Contractor fails to complete work within the time as herein mentioned, or in the extended time agreed upon, liquidated damage shall be Liquidated Damages Cost.

17. 6.17. Oregon Corporate Activity Tax (“CAT”)

A. In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

1. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

2. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

B. The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's commercial activity, which is the total amount a business realizes from transactions and

116200 - 2026 Vadis Road Reconstruction Project activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

18. 6.18. Questions, Interpretations, and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in www.WashCoPurch.com/biz.

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal .

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their bid.

B. Questions received after Friday, July 17, 2026 will not be answered unless the County determines, in its sole discretion, it is in the public’s best interest to do so.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by The County.

19. 6.19. Questions, Interpretations, and Addenda for Facilities

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in www.WashCoPurch.com/biz.

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal .

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their bid.

B. Questions received after Friday, July 17, 2026 will not be answered.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

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E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by The County.

20. 6.20. Contract Award

The County reserves the right to award this bid based on the following: Lowest responsive, responsible bidder.

21. 6.21. Execution of Contract

A. The successful bidder(s) shall within fifteen (15) business days from the date of receiving from the County the contract prepared and ready for execution, furnish the County the corporate performance and payment surety bonds specified herein if required and enter into a contract with the County.

B. If the successful bidder fails to comply with any of the requirements herein, the County may, at its option, determine that the bidder has abandoned the contract and the security accompanying this bid shall be forfeited and the same shall become the property of the County.

C. Successful bidder(s) will be held to all County policies and procedures.

22. 6.22. Contract Administrator

The contract administrator is Sam Zaik The Authorized Representative(s) will be introduced after contract is fully executed.

23. 6.23. Substantial Completion

Work to be performed under this contract must be completed within No later than October 30, 2026 days from the date the Notice to Proceed is received by the contractor, and, subject to authorized adjustments, Substantial Completion of the Work shall be achieved within the time frame indicated in the construction schedule as submitted by the successful contractor.

24. 6.24. After Hours Work

The following work must be done after hours (defined as 5pm – 7am):

A. Work that occurs above occupied work or public areas.

B. Work that is noisy, smelly, dusty etc.

C. Work performed at the entrance to the main building or public areas.

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D. The contract administrator or authorized representative will work with the contractor to determine what work should be done after hours. After hours work will be determined at the pre-construction meeting.

The contractor may be required to work after hours and weekends. After hours work may become necessary if a conflict in maintaining full access to the buildings arises. Access to the buildings must be maintained at all times.

25. 6.25. Pre-Construction Meeting

A. Before the contractor begins work, a pre-construction meeting will be held to establish a working understanding among the parties to the Project. Procedures will be established for operations coordination and administrative communications for matters such as submittals, clarifications and interpretations, and change orders, and for processing applications for payment. At this meeting, the contractor shall submit to the County a preliminary work progress schedule, a preliminary submittal schedule and the Contractor Safety Information Form (See Attachment H) for review by the County.

B. The contractor shall submit the Contractor Safety Information Form for safety planning purposes. The County expects that the contractor will abide by all Oregon OSHA requirements and the Contract Documents to provide for the safety of its employees, agents, County employees and the general public. Work performed by subcontractors must be included on the submitted Contractor Safety Information Form. The contractor shall also include applicable company policies, procedures, or plans. Material safety data sheets (MSDS) for chemical products introduced to Washington County shall not be submitted with this information, butinformation but shall accompany the contractor on site and be available to the County upon request.

C. The following information must be submitted at the Pre-Construction Meeting:

1. Detailed schedule, and

2. Contractor Safety Information Form.

26. 6.26. Form of Contract

A. A copy of the County's contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this document, attachments provided, and the successful response documents.

B. Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived.

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7. 7. Special Instructions

1. 7.1. Laws and Regulations

A. The bidder shall be familiar with all Federal, State, County and /or City laws and regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any provision in the specifications or project information, plans or contract documents that is contrary to or inconsistent with any law or regulations, they shall report it to Washington County in writing via the County’s e-Procurement portal .

B. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for applying for applicable permits and licenses.

2. 7.2. Recycled Materials and Sustainable Products and Processes

A. To the extent practicable and economically feasible, suppliers shall provide a competitive preference for products and services that conserve natural resources and protect the environment and are energy efficient.

B. Examples of such products may include, but are not limited to, products described in U.S.

Environmental Protection Agency (U.S. EPA) guidelines at 40 C.F.R. Parts 247-253, implementing section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962. Suppliers shall include this provision in all its subcontracts, with the requirement that it shall flow down to all subcontracts regardless of tier.

C. These efforts must be consistent with maintaining a satisfactory level of competition unless the supplier determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price.

3. 7.3. State Provisions for Prevailing Wages (this applies to all public works over $50,000)

A. In compliance with ORS 279C.800 through 279C.870 or the Davis-Bacon Act (40U.S.C.

3141 et seq.) and as part of this bid, the bidder herein agrees and it shall be a condition of their bond that in performing this contract they shall pay and cause to be paid not less than the prevailing rate of wages as of the date of their bid for and to each and every

116200 - 2026 Vadis Road Reconstruction Project worker who may be employed in and about the performance of this contract. If the public officers who make the contract determine at any time that the prevailing rate of wages has not been or is not being paid as required by the contract, they may retain from the monies due to the contractor an amount sufficient to make up the difference between the wages actually paid and prevailing rate of wages, and they may also cancel the contract.

B. The Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical and hospital care or other needed care and attention, incident to sickness or injury, to employees of each contractor, of all sums which the contractor agrees to pay for such services and all moneys and sums which the contractor collected or deducted from the wages of the contractor's employees pursuant to any law, contract or agreement for the purpose of providing or paying for such services. (Reference: ORS 279C.530)

C. When a public works project is subject to ORS 279C.800 to279C.870 and the Davis-Bacon Act (40 U.S.C. 3141 et seq.):

1. Every contractor or subcontractor employing workers on a public works project must pay to such workers no less than the applicable prevailing rate of wage for each trade or occupation, as determined by the Commissioner.

2. If the state prevailing rate of wage is higher than the federal rate of wage, the contractor and every subcontractor shall pay no less than the state prevailing wage rate; and

3. If the federal prevailing rate of wage is higher than the state prevailing rate of wage, the contractor and every subcontractor on the project shall pay no less than the federal prevailing rate of wage as required by the Davis-Bacon Act.

D. If the Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or services furnished to the Contractor or a subcontractor by any person, or the assignee of the person, in connection with the public works contract as such claim becomes due, the proper officer or officers of the public contracting agency may pay such claim and charge the amount of the payment against funds due or to become due the Contractor by reason of the contract (Reference: ORS 279C.570).

E. A person may not be required or permitted to labor more than 10 hours in any one day, or 40 hours in any one week, except in cases of necessity or emergency or when the public policy absolutely requires it, in which event, the person so employed for excessive hours shall receive at least time and a half pay:

1. For all overtime in excess of eight hours in any one day or 40 hours in any one week when the work week is five consecutive days, Monday through Friday; or

2. For all overtime in excess of 10 hours in any one day or 40 hours in any one week when the work week is four consecutive days, Monday through Friday; and time worked on Saturday and on any legal holiday specified in ORS 279C.540.

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F. As per rule OAR 839-025-0020 (4) the County incorporates the most current prevailing wage rate publication entitled: Prevailing Wage Rates for Public Works Contracts in Oregon and include any amendments.

These rates can be viewed at the following web site:

https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

4. 7.4. Discrimination in Subcontracting

A. A contractor who contracts with a public contracting agency shall not discriminate against minority, women or emerging small business enterprises in the awarding of subcontracts. The contractor shall certify by signing the Certification and Contract Offer that the contractor has not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts. ORS 279A.110

B. The public contracting agency may disqualify any person as a bidder on a public contract if the agency finds that the person has violated this section in a contract between the person and the agency.

C. If the person wishes to appeal the disqualification, the appeal procedure shall be pursuant to ORS 279C.450.

5. 7.5. The Rights of the County

The County expressly reserves the following rights:

A. To waive any irregularities in the bids submitted.

B. To base awards with due regard to price, delivery, compliance with specifications, and other such factors as may be necessary and in the public interest in the circumstances.

C. To make awards to any bidder whose bid, in the opinion of management and the Board, is the lowest responsible bid.

D. To cancel the procurement or reject any or all bids, or selected portions thereof, in accordance with ORS 279B.100. Under no circumstances shall the County be responsible for, nor shall it reimburse, any costs associated providing a bid for this solicitation.

E. To negotiate final contract terms and conditions to the fullest extent allowed by the law and as in the best interests of the County.

Acceptance of an offer is subject to budget approval and budgetary constraints as determined by the County.

6. 7.6. Qualifications of Bidders

Qualifications of bidders may be evaluated when determining the award. Bidders may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

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The County reserves the right to investigate references and to consider the past performance of any bidder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule,…