10-Attach-G-Example-scoresheet for-MW26-3-U3P-posting.pdf
PDF 97 KB Posted
- Attached to
- MW26-3 Electronic Health Record (EHR) software system for Correctional facilities (medical records software)
- Solicitation number
- MW26-3
- Issued by
- Utah
About this file
This document is an Attachment G Example Scoresheet for an Electronic Health Record (EHR) software system Request for Proposal (RFP) # MW26-3, designed for correctional facilities. The RFP outlines a comprehensive evaluation process for selecting an EHR software solution, with multiple stages of technical and cost assessment. The proposal requires a core electronic health record system that has been in active use for a minimum of two years by at least one governmental entity or major medical organization in the United States, with fundamental EHR functionalities including patient registration, scheduling, clinical documentation, and medication management.
The evaluation process is structured across five stages, with a total of 1,000 possible points. The technical evaluation comprises 85% (850 points), including mandatory requirements, proposed terms and conditions changes, and scoreable technical criteria assessed through written proposals and software demonstrations. The remaining 15% (150 points) is allocated to cost evaluation. Bidders must meet minimum technical point thresholds in stages 3 and 4 to progress, with specific minimum point requirements for various technical criteria such as "most important" features (45 points), security/compliance features (15 points), and overall technical evaluation (162.5 points at 65%). Proposals not meeting these thresholds will be deemed "not responsive" and ineligible for further consideration.
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Text version
Firm Name:
Evaluator:
Date:
RFP Section Evaluation
(Pass/Fail)
1 Attachment D
2 Attachment C
3 Attachment F1
RFP Section Evaluator
Score (0 or 5)
Criteria
Weight
% of Tech
Criteria Points Possible
Points
Earned
1 Attachment A 3 1.8% 15.00 0.00
1.8% 15.00 0.00
RFP Section Evaluator
Score (0-5)
Criteria
Weight
% of Tech
Criteria Points Possible
Points
Earned
Minimum
Required
1 Attachment D 5 2.9% 25.00 0.00
2 Attachment E 15 8.8% 75.00 0.00
3 Attachment C 15 8.8% 75.00 0.00 45 points
4 Attachment C 5 2.9% 25.00 0.00
Attachments
A & C 5 2.9% 25.00 0.00 15 points
6 Attachment D 5 2.9% 25.00 0.00
3% 29.4% 250.00 0.00
ATTACHMENT G - EXAMPLE SCORESHEET
RFP # MW26-3
Score will be assigned as follows:
0 = Fail, the proposal fails to address the requirements or criteria described in the RFP or cannot be assessed du to missing information
1 = Poor, the proposal inadequately addresses the requirements or criteria described in the RFP or cannot be assessed due to incomplete information
2 = Unsatisfactory, the proposal addresses the requirements or criteria described in the RFP in an unsatisfactory manner
3 = Satisfactory, the proposal addresses all requirements or criteria described in the RFP in a minimum satisfactory manner
4 = Good, the proposal addresses all requirements or criteria described in the RFP and in some respects exceeds them
5 = Excellent, the proposal addresses and exceeds all of the requirements or criteria described in the RFP
Stage 3: Scoreable Technical Criteria per review of written proposal
Experience and qualifications (both company and key team members)
Stage 1: Minimum Mandatory Requirements
The proposed software solution must include a core electronic health record (EHR) system that has been in active use for a minimum of two (2) years (as of the closing date of this MW26-3 RFP) by at least one governmental entity or major medical organization in the United States. This requirement applies specifically to the fundamental EHR functionalities, including but not limited to patient registration, scheduling, clinical documentation, and medication management.
Office of the National Coordinator for Health Information Technology (ONC) Certification
Price must be submitted on the template provided and the template must be completed in its entirety
Ability to accomplish the scope of work (SOW) and implement "Go Live" within a reasonable amount of time
(including Implementation, Data Conversion, and
Transition Plan, and Training)
Software solution offers most or all of the "most important" features / functionality outlined in the RFP
Software solution offers most or all of the "low" and/or
"moderately" important features / functionality outlined in the RFP
Software solution offers the security / compliance features required in the RFP - Accredited and/or Certified
Product
Stage 2: Evaluating proposed Ts&Cs changes
Preference points for no proposed change(s) to the
State's 'Terms and Conditions' (Ts&Cs), Attachment A
[If there are no proposed changes, the proposal will receive an evaluator score of "5" (= 15 points). If there are one or more proposed change(s), the proposal will receive an evaluator score of "0" (= 0 points)]
Customer Service, I.T. Support, escalation path for problems, and billing processes that will meet the needs outlined in the RFP
Electronic Health Record (EHR) software system for Correctional facilities
RFP Section Min Percent Min Points
Required
Stage 3 Points
Earned Percent Earned Evaluation
65% 162.5 0.0 0.0%
RFP Section Evaluator
Score (0-5)
Criteria
Weight
% of Tech
Criteria Points Possible
Points
Earned
Minimum
Required
1 Attachment D 10 5.9% 50.00 0.00
2 Attachment E 20 11.8% 100.00 0.00
3 Attachment C 20 11.8% 100.00 0.00 60 points
4 Attachment C 15 8.8% 75.00 0.00
5 Demo 15 8.8% 75.00 0.00
Attachments
A & C 20 11.8% 100.00 0.00 60 points
7 Attachment D 17 10.0% 85.00 0.00
68.8% 585.00 0.00
Points Possible Points
Earned
850.00 0.00
RFP Section Min Percent Min Points Points Earned Percent Earned Evaluation
Attachment G 65% 552.5 0.0 0.0%
RFP Section Low Cost Offered Percent of Points Possible Points Earned Attachment G 15% 150.0 0.0
Percent of Points Points
85% 850.00 0.00
15% 150.00 0.00
100% 1,000.00 0.00
Achieving the required minimum score at the end of stage 4 (stage 2 points + stage 3 points + stage 4 points = points at the end of stage 4) will grant the proposal the ability to move to stage 5. Proposal(s) not meeting the required minimum score at the end of stage 4 will be deemed "not responsive" and will be ineligible for further consideration.
Achieving the required minimum score in stage 3 will grant the proposal the ability to move to stage 4. Proposal(s) not meeting the required minimum score in stage 3 will be deemed "not responsive" and will be ineligible for further consideration.
Stage 4: Scoreable Technical Criteria per review of written proposal and review of the software demo
Experience and qualifications (both company and key team members)
Ability to accomplish the scope of work (SOW) and implement "Go Live" within a reasonable amount of time
(including Implementation, Data Conversion, and
Transition Plan, and Training)
Required Technical Point Threshold
Combined score of stages one, two, three, and four
Total Stage 2, 3, & 4 Technical Evaluation Points
Total State 5 Cost Evaluation Points
Total Evaluation Points (stage 2 points + stage 3 points + stage 4 points + stage 5 points = Total)
Software solution offers most or all of the "most important" features / functionality outlined in the RFP
Software solution offers most or all of the "low" and/or
"moderately" important features / functionality outlined in the RFP
Intuitive "ease of use" for the user(s) of the software
Software solution offers the security / compliance features required in the RFP - Accredited and/or Certified
Product
Customer Service, I.T. Support, escalation path for problems, and billing processes that will meet the needs outlined in the RFP
Required Technical Point Threshold
Stage 5: Cost
Total Evaluation Points
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