1-Phoenix Pumps Method of Approach.pdf

January 5th, 2021

Anita Colebrooke ADOT Procurement Officer

Re: Request for Proposal # 2020112, Motor, Pump, Well Repair and Replacement Services

Dear Ms. Colebrooke, We are pleased to offer the following proposal in response to your above referenced Proposal. To complete our proposal, we certify the following to be correct:

• Phoenix Pumps, Inc. will perform all pump repairs and maintenance functions according to the highest industry standards.

• Phoenix Pumps, Inc. will warranty repairs for 1 year. The warranty will cover any defects in material and workmanship.

• Phoenix Pumps, Inc. will furnish all of the necessary supplies, Labor, vehicles and equipment to perform the services outlined in this RFP.

• Prior to going to the site to perform preventive maintenance services, Phoenix Pumps, Inc. will call or e-mail the appropriate ADOT representative at least two working days in advance of proposed service call.

• Phoenix Pumps, Inc. will get approval for the appropriate ADOT representative before any equipment is removed from any ADOT site and taken to our repair facility.

• Phoenix Pumps, Inc. will designate one specific individual to oversee and inspect work performed by Phoenix Pumps personnel assigned to this contract.

• Phoenix Pumps, Inc. is a member of EASA, which can be viewed at www.easa.com under membership.

• Phoenix Pumps, Inc. currently has 60 employees’ that are dedicated to providing the best possible support & service to our customers.

• Phoenix Pumps, Inc. currently employs 15 service repair technicians and 4 machinists.

• Phoenix Pumps, Inc. is equipped with several service trucks. Two of our service trucks are 2015

Ford F550’s with two-ton Auto cranes and 2018 Dodge Ram Service vehicle equipped with 4-ton Palfinger Crane.

• Phoenix Pumps, Inc. has available the facilities/field equipment to perform the following services:

Cleaning capability, sand blasting, Welding equipment such as TIG, MIG and stick, Hydraulic bearing puller, Lathes, Milling machines, Drill press, balancing equipment, Vibration analysis, Motor Test Station, Meg testing, induction bearing heaters, vertical turbine bowl rack and shaft straightening rack.

• Phoenix Pumps Inc. will start emergency jobs within one day after receiving notice from the ADOT.

We also will start disassembly and inspection within one day after picking up the pump from the

ADOT.

http://www.easa.com/

• Phoenix Pumps Inc. will coordinate and schedule the removal/re-installation of the pumps with the

ADOT.

• Phoenix Pumps Inc. will provide weekly updates of the repair status.

• Phoenix Pumps Inc. will provide digital pictures of the pump during the disassembly and assembly stages.

• Phoenix Pumps Inc. is a licensed and bonded contractor.

• Phoenix Pumps Inc. is committed to using environmentally friendly products whenever possible.

Phoenix Pumps Inc. recycles all parts and materials that can be recycled when repairing motors and pumps. We also recycle all of our recyclable paper, cardboard and trash.

• Phoenix Pumps Inc. has available the facilities that are certified to repair motors and pumps approved for classified locations.

• Listed below are the main Phoenix Pumps, Inc. representatives that will assist the City of Mesa regarding this contract:

Scott Shepherd – Service Center Manager – Cell # 602-692-5548 Tracy King – Field Service Manager –Cell # 602-790-3654 Sonja Harrington – Service Center Advisor – Direct # 602-888-7267

We appreciate the opportunity to be of service and please feel free to contact me at the number listed below with any questions or concerns.

Sincerely, Scott Shepherd

(602) 692-5548 sshepherd@phoenixpumps.com mailto:sshepherd@phoenixpumps.com

1) Qualifications and Experience:

Since 1985, Phoenix Pumps, Inc. has offered quality products and repair services. We separate ourselves from the competition by offering large local inventory, factory trained repair services and one-stop-shop capabilities. Phoenix Pumps Inc. has all of the necessary resources to fully support this contract and provide quality repairs for the City of Mesa.

Factory Trained Personnel:

Factory trained personnel ensures that repairs will meet the highest quality standards. Below is a list of pump/equipment manufacturers that Phoenix Pumps, Inc. currently employs factory-trained personnel.

Manufacturer Name # of Trained Employees

AESSEAL 5

Sulzer/ABS Pumps 15 ARO/Ingersoll Rand 2 Bell & Gossett 2 Blacoh 6 Blackmer Pumps 3 CAT Pumps 1 Chesterton Seals 40 Cornell Pumps 4 EBARA Pumps 12 Floway Pumps 10 Gorman Rupp 8 Goulds Water Technology 10 Goulds Aquavar 4 Graco Pumps 1 Griswold Pumps 4 Grundfos Pumps 10 Grundfos BoosterPaq 1 Hydromatic Pumps 4 ITT Goulds 15 John Crane Seals 15 Iwaki Pumps 2 Liquid Controls 3 Moyno Pumps 4 PACO Pumps 10 Price Pumps 2 Simflo Pumps 1 Stenner Pumps 4 Timken Bearing 6 Viking Pumps 15 Wright Flow Pumps 6 Wilden Pumps 20

Staff Members:

Administration:

Brandon Vise – CEO/Owner Jason Vise – Vice President/Owner Bo Montgomery – CFO/ Inside Sales Manager Joanne Walker – Accounts Receivable Malinda Martinez – Human Resources Jennifer Kellerman – Accounts Payable

Sales Staff:

Service Personnel:

Scott Shepherd – Shop Manager Jared Larsen – Field Service Technician Tracy King – Field Service Manager Patricio Moreno– Field Service Technician Craig Nichols – Shop Foreman Rick Monchamp – Field Service Technician Dan Cox – Service Center Technician Kyle Campbell – Field Service Technician Ken Harding – Service Center Technician Daniel McGrath – Field Service Technician Gabriel Sanchez – Service Center Technician John Gordon – Field Service Technician Jay Patterson – Service Center Technician Michael Kinsey – Machinist Dustin Ciborosky –Service Center Technician Tim Rafferty – Machinist Ryan Webber - Service Center Technician Andrew Kwartler - Machinist Tyler Utter - Service Center Technician Matthew Knowles - Machinist Manuel Gomez – Service Center Technician Mark Durfee – Welder/Fabricator

Purchasing, Order Entry, Shipping & Receiving:

Adrian Valadez – Purchasing Manager Tony Luna - Shipping Kim Peterson – Order Entry Matthew Calderon – Shipping

John Southmayd - Application Engineer Brian Sullivan- Outside Sales Rich Stingley - Application Engineer Bill Murphy - Outside Sales Marianne Solis - Application Engineer Sonja Harrington - Service Advisor Brandon Dixon – Application Engineer Sam Urso - Service Advisor Nicholas Biggs - Inside Sales Joshua Turner - Service Advisor Ben Goodwin- Inside Sales Dion Waddell - Service Advisor Matt Kwasny – Inside sales Jason Spanfelner – Service Advisor Kevin Jones - Inside Sales Dominic Smith _ Project Department Brent Bonnett - Outside Sales Manager Preston Pierce– Project Department Brice Bonnett - Outside Sales Tom Daniels - Project Department Daniel Dalgarno - Outside Sales Sam McFadden – Project Department

Technical Approach

Service Facility Location: 5100 S. 36th Street. Phoenix, AZ 85040 Size: 41,000 Square Feet Hours of operation: Monday through Friday - 7:00 am to 5:00 pm.

• 24-hour/7 day a week emergency line.

• Phoenix Pumps onsite crew is equipped with cell phones and is capable of communicating with our main office without leaving the job site.

Services Provided:

Repairs: Machining:

Pumps Impellers Mixers Vertical Turbine Bowls Gear Motors Wear Rings Flow Meters Shafts Electric Motor Bearing Journal repair Bearing bores & sleeve Bushings Sleeves

Field Service: Fabrication:

Pump Repair Certified Welding Pump Removal Direct Drive Pump Packages Pump Installation Reducer Drive Pump Packages Pump Retrofits V-Belt Drive Pump Packages Laser Alignment Packaged VFD Pump Stations Vibration Analysis Packaged Lift Stations Lift Station Upgrades Fabricated Coupling Guards New Installations Training

Miscellaneous services

• Online Pump Catalog – Customers can purchase products online with a credit card or purchase order. Visit: www.ShopPumps.com

• Partners Services – Customers can check inventory levels and status of orders online. Note:

Available upon active account.

Certificates

• Contractor License #ROC245283

• Certified Welder

• Member of EASA (Electrical Apparatus Service Association)

• Confined Space Certified Personnel

• Lock-Out Tag-Out Certified

• ITT Goulds Authorized Repair & Warranty Facility

• Hydromatic Authorized Repair & Warranty Facility

• ARO Authorized Repair & Warranty Facility

• Wilden Authorized Repair & Warranty Facility

• Sulzer/ABS Authorized Repair & Warranty Facility

• Viking Authorized Repair & Warranty Facility

* Copies of our Contractors License and EASA membership are located in the additional materials Tab.

Available Shop Equipment

Machine Shop: Fabrication Shop:

5 lathes 2 Welding Tables 3 mills 2 MIG Welders All of the required tooling 2 TIG Welders Calibrated Precision Measurement tools 1 Stick Welder Surface Grinder Plasma Cutter and track torch Rotary table Large 24” Band Saw Two- 2 Ton Jib Crane Sheet metal brake, roller & hydraulic shear Dynamic Balancer Mag Drill Radial Arm Drill All of the required hand tools Welding Positioner

Pump Repair:

Field Service Equipment:

(2) F550 Service vehicle equipped with 2 ton Auto Crane, 12’ bed, all of required tools, safety equipment, generator, air compressor, Mig welder, pullers, torches, etc… 2500HD Service vehicle equipped all of required tools, safety equipment, generator, air compressor, MIG welder, pullers, torches, etc…

(1) Dodge Ram Service vehicle equipped with 4-ton Palfinger Crane, 12’ bed, all of required tools, safety equipment, generator, air compressor, Mig welder, pullers, torches, etc.…

(2) 2500HD Flatbed trucks 20’ Tandem Axle Trailer Laser Alignment Equipment Vibration Equipment 4 Gas Meter for Confined Space Entry Fluke Thermal Imaging Camera Flow Testing Equipment

Parts Inventory/Availability:

$2Million in Product Inventory

Two R & M 10 Ton Bridge Cranes Paint Booth Wash area equipped with natural gas 3000 psi hot water pressure washer Induction bearing heater 75-ton hydraulic press Bead blasting equipment All of the required cleaning equipment All of the required hand tools Motor test station Hydraulic pullers Bowl rack’s Two - Shaft straightening rack’s Multi meters Amp meters Megohmmeters RPM meters Flow meters

Continuing Education In addition to the aforementioned and included certifications, Phoenix Pumps, Inc. has a strong continuing education plan that includes weekly cross training, on site manufacturer training, manufacturer training at manufacturer headquarters. We know that in order to grow and become our customer’s first choice, our people must have the product knowledge. Phoenix Pumps, Inc. heavily invests in our employees’ future by providing any necessary training.

Truck Equipment All of Phoenix Pumps service vehicles are fully equipped with all of the necessary tools, equipment and safety items.

Equipment on each service vehicle:

1. Air Compressor

2. Generator

3. Laser Alignment equipment

4. Complete set of hand tools for each service vehicle

5. Megohm meters

6. Multimeter’s

7. Amp meters

8. RPM Meters

9. Bearing pullers

10. Two F550 with auto cranes

11. Power tools – Sawsalls, Mag Drills, Hammer Drills, Portable Band Saws, etc…

12. Mig Welders

13. Torches

14. Calibrated Measuring Tools - micrometers, Calipers, Inside Micrometers, Etc…

15. Calibrated Test Gauges

16. Flow testing Equipment

Personal Protective equipment

1. Hearing protection

2. Safety Glasses

3. Face shields

4. Gloves

5. Welding Helmets

6. LOTO Equipment

7. Confined Space Equipment – Blowers, Harnesses, Tripod, Winch, 4 gas meter, etc…

8. Hard Hats

9. Safety Vests

10. Fall protection

11. Ladders

Contractor Supervision and Performance

• Phoenix Pumps will supervise and direct all the work completed at the ADOT facilities per the contract.

• Phoenix Pumps will employ a qualified field service supervisor for the full term of the contract.

• Phoenix Pumps field service supervisor will have the full authority to act on behalf of

Phoenix Pumps Inc.

• All materials and workmanship provided to the ADOT shall be of the highest industry standard.

• Phoenix Pumps will furnish all necessary supplies, labor, vehicles and equipment to perform services.

• Phoenix Pumps will make all repairs in a timely manner.

• Phoenix Pumps has the necessary personnel and equipment to repair any pump/or electric motor the ADOT brings in for repair.

Estimates for repairs

• Phoenix Pumps will provide an estimate to the ADOT before proceeding with any work.

Pick-up and Delivery

• Phoenix Pumps will provide sufficient vehicles/trailers to transport pumps/equipment.

• Phoenix Pumps will return the completed repaired item within the agreed time frame.

Cleanup

• Phoenix Pumps will clean, repaint and restore all pipe work and equipment if damaged or disturbed by the work being performed.

• Phoenix Pumps will clean up the job site after the work has been completed and will remove all debris, spoils, unused materials, temporary structures and construction equipment. We will also clean up the site daily as the work is in progress.

Warranty

• Phoenix Pumps shall warrant that all equipment and parts furnished as new under this contract are newly manufactured and free from defects in material and workmanship for no less than one (1) year from the date the equipment is delivered.

Billing and Invoice system

• Phoenix Pumps Inc. currently uses Profit 21 for our billing and invoice system. Invoices can be e-mailed, faxed or mailed according to the ADOT preference.

Emergency Contacts

Scott Shepherd – Service Center Manager – Cell # 602-692-5548 Tracy King – Field service supervisor –Cell # 602-790-3654 If EMERGENCY and after hours, call 602-232-2994 and you will be guided to our 24hr service personnel.

Phoenix Pumps, Inc. headquarters located at 5100 S. 36th Street, Phoenix, AZ 85040

(1) of Phoenix Pumps, Inc. machine shop lathes

Phoenix Pumps has 6 field service vehicles that are fully equipped with the capabilities to repair on site.

Phoenix Pumps, Inc. shop including (2) 10 ton bridge cranes and a paint booth.

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