1-!-JJ27001-Request for Statement of Qualifications for Prequalified Public School Construction Contractors, 8.5.26.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Request for Statement of Qualifications Open-Ended Prequalification of Contractors for Public School Construction Projects

August 5, 2026

U3P Reference #JJ27001

DFCM Contractor Prequalification for Public School Construction, 7.15.2026 2

Solicitation Overview During the 2026 General Session, the State of Utah Division of Facilities Construction and Management (DFCM) was designated as the sole state authority for the oversight of public school construction projects, replacing the State Board of Education, for effective July 1, 2026 for all construction beginning January 1, 2027. Utah Code 63A-5b Part 12: Public School Construction Oversight.

This Request for Statement of Qualifications solicitation is issued in compliance with Utah Code 63A-5b Part 12. The Division of Facility Construction and Management (DFCM) public school construction oversight authority includes a requirement for DFCM to establish and maintain a registry of qualified contractors to participate in competitive procurements for public school construction projects with budgets exceeding $500,000.

The prequalification of Contractors does not replace or eliminate the competitive procurement requirement under the Utah Procurement Code - Title 63G, Chapter 6a. Rather, it creates a pool of prequalified contractors approved to participate in public school construction procurements.

This solicitation will result in a DFCM maintained list of prequalified general, electrical, fire protection system, HVAC/mechanical, plumbing, and roofing Contractors approved for participation in public school construction procurements, limited to the disciplines under which they are prequalified, advertised on or after January 1, 2027. This prequalification of Contractors is based on the minimum qualification standards provided in the Selection Criteria section of this solicitation.

Prequalified Contractors are limited to participating in competitive procurements specific to the discipline under which they achieve prequalification. For example, a Prequalified Roofing Contractor is not eligible to participate in a competitive procurement for General Contractor services. They are only eligible to participate in competitive procurements for Roofing Construction services.

Prequalification is not for subcontractors of original Contractors. Only Contractors holding contracts directly with a school district are required to be prequalified by DFCM. Subcontractors working for original Contractors who have contracted directly with a school district are not required to be prequalified by DFCM.

Contact Information:

- All questions regarding this Request for Statement of Qualifications, the prequalification process and prequalification requirements must be submitted via the U3P portal under this solicitation’s U3P reference number.

- General questions can be sent to dfcm_vbs@utah.gov.

- Technical questions related to U3P should be directed to u3padmin@utah.gov.

Please make note of the Solicitation Schedule below, as it includes important date and time deadlines that must be met by Contractors seeking prequalification.

Solicitation Schedule Event Date Time Location

Solicitation Posting Wednesday, August 5, 2026 3:00 PM U3P

Mandatory Meeting Wednesday, August 26, 2026 1:00 PM

In Person Attendance:

Taylorsville State Office Building 1st Floor – Tuacahn Conference Rm.

4315 South 2700 West - Taylorsville, Utah 84129 Virtual Attendance Google Meet joining link:

https://meet.google.com/ybg-sanm-xwd Call in: 1-470-327-1020 PIN: 349 984 866#

Questions Due Date Monday, August 31, 2026 3:00 PM U3P

Addendum Date Wednesday, September 2, 2026 3:00 PM U3P

SOQ Proposal Due Date Wednesday, September 9, 2026 12:00 NOON U3P

Announcement of Prequalified Contractors Wednesday, September 30, 2026 5:00 PM

The announcement of prequalified Contractors will be posted in the U3P event for this solicitation and on the DFCM website.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:dfcm_vbs@utah.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities https://meet.google.com/ybg-sanm-xwd https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://dfcm.utah.gov/construction-management/prequalified-contractor/

DFCM Contractor Prequalification for Public School Construction, 7.15.2026 3

Prequalification Process

1. Solicitation Documents and Forms The solicitation documents consist of all documents referenced within this solicitation and all documents included in the ‘Supporting Documentation’ section of the Utah Public Procurement Place (U3P) website procurement posting for this solicitation.

2. Solicitation Schedule The Solicitation Schedule includes important deadlines that must be met by the Contractor as a part of the prequalification requirements.

3. Mandatory Meeting A mandatory meeting will be held on the date and time, and at the location specified on the Solicitation Schedule.

All Contractors wishing prequalify must attend this meeting in its entirety and sign in to show proof of attendance.

Contractors arriving late or who are not in attendance at this meeting are ineligible for prequalification under this solicitation. The conference room doors will be closed to indicate the commencement of the meeting and no additional attendees will be admitted.

During the meeting, a presentation will be made to review the prequalification process, requirements, and information in the solicitation. Contractors are encouraged to come prepared with questions and requests for clarification about the prequalification process and requirements.

4. Requests for Information, Questions and Addendum Following the mandatory meeting, all questions regarding the prequalification process and requirements must be submitted via U3P no later than the date and time listed on the Solicitation Schedule.

An addendum in response to all questions will be posted on the U3P website no later than the date and time specified on the Solicitation Schedule.

All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s proposal documents. Contractors are responsible for obtaining all information contained in the addenda prior to submitting their proposal documents.

5. Statement of Qualifications (SOQ) Proposals Due Date and Time Contractors are solely responsible for ensuring that submission of their SOQ proposal in U3P is complete no later than the date and time specified on the Solicitation Schedule.

Please allow AMPLE time to submit your SOQ proposal. U3P WILL NOT allow Contractors to submit documents after the date and time specified on the Solicitation Schedule. Contractors who miss this deadline or who have not submitted all requirements will not be prequalified under this solicitation. No exceptions can be made.

6. Contractors Seeking Prequalification for Multiple Specialized Trades Contractors seeking prequalification must indicate all trades for which they are seeking prequalification on the Contractor Information Form which is required as part of the SOQ proposal. The prequalified trade options are as follows:

- General Contractor

- Electrical Contractor

- Fire Protection Systems Contractor

- HVAC/Mechanical Contractor

- Plumbing Contractor

- Roofing Contractor

7. What Documents Make Up the Statement of Qualifications (SOQ) “Proposal”?

Each Contractor seeking prequalification is required to submit a Statement of Qualifications (SOQ) “proposal”. The SOQ proposal documents required for prequalification under this solicitation are provided on the Contractor Prequalification SOQ Proposal Documents Checklist page of this solicitation. SOQ proposals missing one or more of required proposal documents may be disqualified from prequalification at this time.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Contractor Prequalification for Public School Construction, 7.15.2026 4

8. The Selection Committee In addition to the objective criteria by which Contractors will be evaluated, the prequalification process utilizes a Selection Committee made up of three or more qualified individuals to perform a subjective evaluation of each contractor’s proposal documents, qualifications, and experience.

The Selection Committee will be composed of qualified individuals from DFCM, other State entities, or third-party individuals experienced in construction. The Selection Committee is responsible for evaluating and scoring proposal documents. To maintain the fair and equitable treatment of all Contractors, no Contractor shall unduly contact or offer gifts or gratuities to DFCM employees, employees of other State entities, Selection Committee members, Local Education Agency (LEA) employees, or any others involved with this solicitation to influence the selection process or in a manner that gives the appearance of influencing the selection process. This prohibition applies before the solicitation is issued and extends through the prequalification process. Failure to comply with this requirement may result in a disqualification. Contractors should be aware that Selection Committee members will be required to certify that they have not been contacted by any Contractors in an effort to influence the selection process.

9. Prequalified Status Each Contractor prequalified under this Request for Statement of Qualifications will have a prequalified status effective date of October 1, 2026 valid for a period of 18 months.

10. Prequalification Renewal Requirements Contractor Prequalification Renewal Documents can be found on the DFCM website – Prequalified Contractors page.

Renewal documents will be accepted no sooner than 60 days prior to the Contractor’s expiration date. If renewal documents are not received prior to the Contractor’s expiration date, the Contractor will be removed from the prequalified list and required to reapply for prequalification under a future Request for Statement of Qualification opportunity to regain their prequalified status.

Contractors are required to independently monitor their prequalified status and submit their renewal documents to DFCM via dfcm_vbs@utah.gov prior to their expiration date. DFCM is not responsible for notifying Contractors of their pending expiration or change in prequalified status.

11. Prequalification and Competitive Procurement Participation Only Contractors who have successfully prequalified through the Request for Statement of Qualifications process and who are listed on the respective prequalified contractors list determined by the services identified in the solicitation on or before the date the project is solicited will be eligible to participate in the procurement. Contractors not listed on the DFCM prequalified contractors list on or before the solicitation date for the project are not eligible to participate.

12. Licensure All Contractors shall comply with all laws, including employment laws, and licensing requirements of the State of Utah and the Federal Government, as applicable, whether or not they are specifically listed in the solicitation documents.

13. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to cancel this solicitation, reject any or all SOQ proposal, or to waive any formality or technicality in the best interest of the State.

https://dfcm.utah.gov/construction-management/prequalified-contractor/ mailto:dfcm_vbs@utah.gov

DFCM Contractor Prequalification for Public School Construction, 7.15.2026 5

Selection Criteria The following Selection Criteria will be used in evaluating each Contractor’s SOQ proposal. Each criterion is assigned a point value and weighed accordingly. The selection committee will perform a comprehensive evaluation of each SOQ proposal.

DFCM will prequalify all responsive and responsible Contractors receiving an overall minimum score of 80 points, received a minimum of 20 Past Performance References points, and who have met all requirements listed within this solicitation. Contractors failing to meet these requirements will not be prequalified at this time.

Selection Criteria Points Summary Statement of Qualifications and Experience Form 75

Past Performance References 25 Total Possible Points 100

A. Pass or Fail Criteria The following are prequalification requirements. If the Contractor fails to meet one or more requirements, the Contractor may be automatically disqualified from prequalification at this time.

The Contractor must attend and sign the roster at the Mandatory Meeting.

The Contractor must submit all required SOQ proposal documents to U3P by the due date established in the Solicitation Schedule. Please reference the Contractor Prequalification SOQ Proposal Documents Checklist page of this solicitation.

Performance ratings collected for the Contractor must average a 4.00 or higher out of a possible 5.00 or the Contractor will not meet the minimum performance rating requirement for prequalification.

Performance References must be submitted on the DFCM Performance References Form. Detailed requirements are included under item C, below.

The Contractor is required to sign and submit the DFCM Termination or Debarment Certification Form provided. Contractors must certify that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency, including Federal agencies. The Contractor must also certify that neither it nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the Contractor cannot certify these statements, they are required to fill out the section of the form that requests a detailed written explanation of the circumstances. The circumstances will be reviewed by DFCM to determine if the Contractor will be consideration for prequalification.

B. Statement of Qualifications and Experience | 75 Points The evaluation committee will review and score, from 0 - 75 points, the information provided in each Contractor’s Statement of Qualifications and Experience Form. This form provides DFCM with information regarding the experience and work history of the Contractor, qualifications of their management staff and key individuals, and other information that tells DFCM why the Contractor should be prequalified. Contractors must receive a minimum of 60 points out of a possible 75 points for the Statement of Qualifications and Experience portion of the evaluation to achieve prequalification.

Contractors requesting prequalification under more than one trade are required to submit a Statement of Qualifications and Experience Form for each trade. The information provided on each form should be specific to the Contractor’s qualifications and experience in that trade. Contractors should not presume achieving prequalification for one trade will prequalify them for other trades. Each Statement of Qualifications and Experience form submitted will be evaluated independently of each other.

C. Past Performance Rating | 25 Points

DFCM Contractor Prequalification for Public School Construction, 7.15.2026 6

DFCM rates the performance of each Contractor on a scale of 1 (low) to 5 (high). Ratings for completed DFCM projects over the past five years will be averaged and used in the selection scoring matrix. It is the Contractor’s responsibility to confirm and review for accuracy their DFCM performance ratings prior to the proposal deadline.

Changes made to DFCM ratings resulting from discrepancies found after the proposal deadline will not be considered for this prequalification.

DFCM performance ratings are available for review upon request by contacting the DFCM VBS Coordinator via email at dfcm_vbs@utah.gov.

Non-DFCM Performance References If a Contractor does not have a minimum of three active DFCM performance ratings, they are required to submit references for completed non-DFCM projects completed within the past five years in which work under the trade they are seeking prequalification was performed. These references will be used to supplement any DFCM performance ratings the Contractor may have. If the Contractor does not have any DFCM performance ratings, all references will be obtained by the references the Contractor provides.

Complete and accurate information for non-DFCM references must be provided on the DFCM Performance References Form. The form requires a minimum of five references. Incomplete reference information or the inability for DFCM to acquire a rating from a Contractor provided reference may result in the Contractor being disqualification from the selection process. Contractors must average a minimum average rating of 4.00 out of a possible 5.00 or the Contractor will not meet the minimum performance rating requirement for prequalification.

How does DFCM rate non-DFCM projects?

References provided for non-DFCM projects will be contacted at random and asked a series of predetermined questions. The reference will be asked to rate the Contractor on a scale of 1 (low) to 5 (high) for each question.

DFCM will only contact references until a collective total of three performance ratings for non-DFCM and DFCM projects are obtained. The three performance ratings will be averaged and used in the selection scoring matrix.

Contractors that fail to receive a minimum of three performance ratings may be disqualified from the selection process.

mailto:dfcm_vbs@utah.gov

DFCM Contractor Prequalification for Public School Construction, 7.15.2026 7

Contractor Prequalification SOQ Proposal Documents Checklist

The documents listed below are required proposal documents every Contractor must submit. If any single document is not submitted as part of the Contractor’s SOQ proposal, the Contractor will be deemed non-responsive and ineligible for prequalification at this time.

- ☐ DFCM Contractor Information Form*

- ☐ DFCM Contractor Statement of Qualifications and Experience Form* This form is required for EACH trade prequalification is being applied for. There is a checkbox at the top of the form allowing you to indicate which trade that SOQ form is for.

- ☐ Letter of Bondability from the Contractor’s Surety with a Power of Attorney A letter of bondability or prequalification letter is a document from a surety company showing that a contractor has the ability to bond for a project. It lists their approved single-project and aggregate bonding limits, but it does not guarantee a bond for a specific job. If you have questions about this letter, please reach out to your surety.

- ☐ Active State of Utah DOPL Contractor License The Contractor’s license must be compliant with the licensing requirements per R156-55a. Utah Construction Trades Licensing Act Rule. The Contractor must hold the required active State of Utah DOPL license for the trade(s) in which they are seeking prequalification. Expired licenses will be considered non-responsive.

- ☐ DFCM Termination or Debarment Certification Form*

- ☐ DFCM Performance References Form* Documents above listed with an asterisk ‘*’ must be submitted on the provided DFCM forms, which can be accessed in the U3P procurement posting for this solici0074ation under ‘Supporting Documentation’.

https://adminrules.utah.gov/public/rule/R156-55a/Current%20Rules?searchText=undefined https://adminrules.utah.gov/public/rule/R156-55a/Current%20Rules?searchText=undefined

6. Contractors Seeking Prequalification for Multiple Specialized Trades