1. Quick Guide - 4.10.25.docx

Quick Guide

Computer Hardware and Related Services Contract #505ENT-M22-WICOMPUTER-00 (link)

HP and Lenovo Devices Procurement Authority: RFB #28357-SM Contract Term:

Initial Contract Term: October 28, 2021 to October 27, 2024 1st (Final) Renewal Term: October 28, 2024 to October 27, 2026

Dell Devices Procurement Authority: RFB #28367-SM Contract Term:

Initial Contract Term: March 28, 2022 to March 27, 2025 1st (Final) Renewal Term: March 28, 2025 to March 27, 2027

Contracts by Manufacturer All contract numbers start with 505ENT-M22-WICOMPUTER

Last Two Digits

HP Inc.

Paragon Development Systems, Inc. (PDS)

Vanguard Computers, Inc.**

-01

-02

Lenovo Insight Public Sector, Inc.

Vanguard Storage and Recovery**

-03

-04

Dell Dell Marketing LP

-05

** Denotes Certified MBE

Scope Included Items

· New Standard Models. 12 minimum baseline standard configurations (3 desktops, 5 Laptops, 1 workstation, 1 Mobile Workstation and 2 Tablets/2-in-1 Laptops)

· Agencies are encouraged to buy standard configuration devices as they are highly discounted.

· If not already listed as a standard configuration, a percent discount off for monitors, desktops, portables, additional warranty, and accessories

· Standard configuration accessories at the time of purchase

· Third Party accessories/peripherals

· Value-Add Services

Excluded items

· Products available from another mandatory contract (such as any Furniture contract) or the State Use Program (such as a privacy screen/filter)

· Equipment leases and rentals

· Software other than Operating System and included commercial off-the-shelf software provided by the OEM

· Hardware and software required to solely support wide area network (WAN) operation

Optional Purchases:

Peripherals and value-add services are optional purchases on this contract. See section 3.4.1 in the “Mandatory Contract Requirements” document on VendorNet for a general list. Similar offerings are also available on the optional computer equipment contract no. 505ENT-O24-NASPOCOMPUT-00.

Price List and Standard Configurations The “Contracts/Pricing” document on VendorNet provides the standard configurations and pricing in the standards tab, and nonstandard configuration and minimum discounts are provided in the entire catalog discounts and value-added services tabs. Prices may be lower (higher discount) than what is published.

Online Ordering If ordering devices online through the Contractor’s managed website is desired, the “Ordering Products by Contractor” document on VendorNet provides further information on doing so.

Purchase Order (PO) and Invoicing Each Contractor has a secure online website for customers to use. Contractor website login can be requested from the Contractor.

Here are some common questions with this contract specific to the PO and invoicing:

· The Authorized User should read the contract to understand any written notice that may be required.

· Use a Good Faith Dispute (Sample link) if the invoice has errors.

Delivery Freight: FOB Destination, prepaid and allowed. Freight costs are included in the quoted unit price. Expedited or overnight deliveries requested by the customer are billable. Delivery is unloaded by the Contractor or carrier and transported to the interior or ground floor, or inside dock.

Services Services pertaining only to equipment purchased through the contract such as image loading, BIOS update, deployment, asset tracking, roll down, software installation, project management, and asset management options. Contractor will, upon request, provide a statement of work itemizing project responsibilities and deliverables. Lower pricing may be negotiated on a project-by-project basis for time and material costs.

Cost Benefit Analysis (CBA) When applicable, the State Authorized Users are responsible for writing and submittal of the CBA, Continued Appropriateness of Contracting, and Justification of Need.

Recycling Devices Agencies may use the optional Recycling of Electronic Waste Services contract no. 505ENT-O24-ELECRECYCLE-00 to recycle computer hardware.

Decommissioning of WISBuy With the decommissioning of WISBuy on June 14, 2024, please review the “Ordering Products by Contractor” document on this VendorNet page for guidance on how to continue ordering from their contract.

Business Case Exceptions E-mail the Business Case Exception (BCE) request for a purchase elsewhere to the Contract Manager prior to a purchase. Each BCE request is handled on a case-by-case basis and shall state the business reason why you cannot utilize the mandatory contract. Include communications and any pricing obtained. The quote from the desired non-contract vendor must include freight and the same warranty. The Contract Manager will be the sole determinant of all waiver approvals.

Problem Resolution Purchasing Entities should first attempt to resolve complaints, issues or disputes with the Contractor. Document all your efforts. If the issue or dispute cannot be resolved, the issue may be elevated to the Contract Manager, Hallee Kox, 608-266-7554.

Contract Manager Hallee Kox DOA – Bureau of Procurement 101 E. Wilson Street, 6th Floor Madison, WI 53703 608-266-7554 Hallee.Kox@wisconsin.gov image1.png image2.png image3.png image4.png