Vendor+Pool+Evaluation+Worksheet.pdf

BOARD LICENSING SOFTWARE PROJECT PROPOSAL EVALUATION WORKSHEET

INSTRUCTIONS: REVISE EVALUATION CRITERIA AND POINTS TO MATCH STEP FOUR OF THE PROPOSAL

REQUEST.

DELETE ALL INSTRUCTIONS BEFORE PRINTING.

INSTRUCTIONS FOR EVALUATORS

When preparing a competitive proposal request, the entity must develop evaluation criteria that will be used to evaluate the Vendor Project Proposals. Assign each evaluation criterion, including cost, a specific number of points totaling 100. The questions under each evaluated area help you measure the quality of the offeror’s response. Do not assign points to individual questions; instead, award a total score for each evaluation criterion.

RATING SCALE FOR ASSESSING VENDOR RESPONSES

Rating scales are intended to establish guidelines for awarding points within an evaluation criterion. You may assign any value for a given criteria from 0 to the maximum number of points. A zero value typically constitutes no response or an inability of the vendor to meet the criterion. In contrast, the maximum value should constitute a high standard of meeting the criterion. If a specific criterion would only yield a yes or no response (e.g., offeror can submit an electronic report in required format by noon Friday), the evaluator should award either the maximum points or a zero. Example: “Vendor Project Proposal Solution” is an evaluation criteria for a proposal that would include a score out of 20 Points Maximum and 50 Points Maximum are shown below.

* Be sure the evaluation criteria and associated point values on the evaluation worksheet correspond with Step Four of the Proposal Request Form.

Rating Scale (20 POINT Maximum) Rating Scale (50 Point Maximum)

Point Value

Explanation

Point Value

0-3 None. Not addressed or no applicability. 0-7 None. Not addressed or no applicability.

4-6 Poor. Minimal applicability. 8-16 Poor. Minimal applicability.

8-10 Fair. Limited applicability 17-25 Fair. Limited applicability

11-14 Good. Some applicability 26-34 Good. Some applicability

15-17 Very Good. Substantial applicability 35-42 Very Good. Substantial applicability

18-20 Excellent. Total applicability 43-50 Excellent. Total applicability

ASSISTANCE

Contact the State Procurement Officer, Sara Bilden, at 701-328-0819 for assistance in developing evaluation criteria and evaluating proposals.

AWARD NOTICE

After selecting the most advantageous proposal, send out a notice of award to all vendors that responded to the Proposal Request.

Term Contract 005 Board Licensing Software Proposal Evaluation Worksheet

Project Title:

Evaluator Name:

Date:

Vendor:

Technical Evaluation Criteria

Maximum Possible Points

Score of Vendor Project

Proposal

Comments on Vendor Project Proposal

1. Vendor Project Proposal Solution (Poor = 0-1 points, Excellent = Max Points)

Consider:

What is the quality of the proposed solution?

How well does the proposed solution meet the requirements stated in the Statement of Work?

2. Qualifications and Availability of Vendor Staff (Poor = 0-1 points, Excellent = Max Points)

Consider:

What is the Availability of Vendor Staff?

What are the qualifications of the Vendor Staff based upon Vendor Staff Resumes and Reference Checks?

What is the security of the Vendor based upon Background checks of the Vendor Staff?

Cost Evaluation Price of Lowest Cost Proposal Price of Proposal Being Rated X Points Assigned to Cost = Awarded Points

3. Cost

Total