Miami-Dade County

8/18/2026

Solicitation Packet for

Solicitation PR-EVN0059042

DM26-169 Racoon Removal Services for Golf

Solicitation Designation: PUBLIC

Table of Contents 1 DM26-169_ITQ_Document.pdf 3 Indemnification_and_Insurance.pdf 6 Scope_of_Work_Document.pdf 7 Addendum_1_-_RFQ__DM26-169.pdf 9

INVITATION TO QUOTE (ITQ)

ITQ No. DM26-169 Page 1 of 3 Rev. 1.13.26 – V. 26-1-.02.10.2026. 2026.TB-General

PART I. ITQ OVERVIEW AND GENERAL TERMS AND CONDITIONS

A. Information

Event No.: EVN0059042 Event Title: DM26-169 Racoon Removal Services for Golf This ITQ is issued pursuant to Miami-Dade County Pool of Prequalified Vendors No. and Title: SPO - 96206

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

County Department: Parks, Recreation, and Open Spaces (PROS)

Department Contact: Dennis Mogulyan Email: Dennis.Mogulyan@miamidade.gov

Delivery/Service Address: Crandon Golf, 6700 Crandon Blvd. Key Biscayne FL 33149

Delivery/Service Required: within 5 calendar days from receipt of Purchase Order (PO)

Method of Award:

Award of this Contract will be made to the lowest responsive and responsible Bidder.

☒ in the aggregate for all items listed in this ITQ. If a Bidder fails to submit an offer for all items, its offer may be rejected.

Document Page 3 of 9 https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf mailto:Dennis.Mogulyan@miamidade.gov

ITQ No. DM26-169 Page 2 of 3 Rev. 1.13.26 – V. 26-1-.02.10.2026. 2026.TB-General

B. Instruction to All Bidders

1. Section 1, General Terms and Conditions of Miami-Dade County (County) shall apply to all resultant Contracts from this

ITQ. This Section is available on demand at the County’s Strategic Procurement Department’s (SPD) webpage:

general-terms-and-conditions-r26-1.pdf

General Terms and Conditions of Section 1 are non-negotiable.

2. Pursuant to Section 2-11.1 (t) of the Code of Miami-Dade County, as amended, a “Cone of Silence” is imposed upon issuance of this ITQ after advertisement and terminates at the time a written recommendation is issued

PART II. ADDITIONAL TERMS

1. Term of Contract This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the County Mayor or designee, unless otherwise stipulated in the Purchase Order issued by the County Department and shall remain in effect until such time as the goods are delivered and/or services are completed and accepted by the County’s authorized representative.

Quotes are valid for twelve (12) months from the bid due date.

DELIVERY: Unless otherwise specified in the Solicitation, prices quoted shall be Freight on Board (F.O.B.)

Destination. Freight shall be included in the Bidder’s proposed price.

2. Insurance Requirements See Indemnification and Insurance Document

The company must hold a valid Florida Certificate of Authority as shown in the latest “List of All Insurance Companies Authorized or Approved to Do Business in Florida” issued by the State of Florida Department of Financial Services.

CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY

111 NW 1st STREET

SUITE 2340

MIAMI, FL 33128

Award of Contracts over $5,000,000 In accordance with Section 2-8.1(b)(5) of the Code of Miami-Dade County, as amended by Ordinance 23-28, any contract award for goods and services exceeding $5,000,000 under this prequalification pool is subject to ratification by the Board of County Commissioners (Board). Any contract award not ratified by the Board, and such legislative action becomes final, the contract shall be deemed terminated. In such event, the Awarded Bidder may be eligible for reasonable costs incurred prior to the notice of termination.

Document Page 4 of 9 https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-1.pdf

ITQ No. DM26-169 Page 3 of 3 Rev. 1.13.26 – V. 26-1-.02.10.2026. 2026.TB-General

3. Shannon Melendi Ordinance The Successful Bidder(s) shall comply with Miami-Dade County Ordinance No. 08-07, Chapter 26, "Miami-Dade County Park and Recreation Department Rules and Regulations, Article Ill, The Shannon Melendi Act". The Successful Bidder(s) shall retain all records demonstrating compliance with the background screening required herein for not less than three (3) years beyond the end of the Contract term and shall provide the County with access to these records upon request of the County. The Successful Bidder(s) shall also ensure that all Successful Bidder's management, staff, and/or volunteers:

Have had nationwide criminal background checks conducted by a Professional Background Screener.

Have been screened through the Florida Department of Law Enforcement Sexual Predator/Offender Database, and a check of the National Sex Offender Public Registry.

Have been verified as being United States Citizens or having legal immigrant status employment.

Complete an affidavit affirming that no work or volunteer duties will be performed on Park property owned or operated by Miami-Dade County in violation of this Ordinance and that an arrest will be reported to the Successful Bidder(s) within forty-eight (48) hours of such arrest.

Always wear picture identification while on County property and when in direct contact with patrons and the general public.

PART III. SCOPE OF WORK/TECHNICAL SPECIFICATIONS

1. Background/Purpose PROS aim to procure racoon removal services for Crandon Golf

2. Detailed Description of the Intended Results or Deliverables As per attached Scope of Work Document

3. Schedule, Time Period Services shall commence upon receipt of Purchase Order, or within the shortest timeframe feasible.

4. Staffing/Labor

Bid prices shall be inclusive of all staffing and labor necessary to complete the requested project. The awarded vendor will furnish all staffing required. Miami-Dade County will not supply staffing for labor hours.

5. Equipment

Bid prices shall be inclusive of all materials and equipment necessary to complete the requested project. Miami-Dade County will not furnish any equipment needed. It is the sole responsibility of the awarded vendor to do so if needed.

This ITQ includes the following attachments:

• Indemnification and Insurance Document

• Scope of Work Document

Document Page 5 of 9

INDEMNIFICATION AND INSURANCE

Contractor shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys’ fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners principals or subcontractors. Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may issue thereon. Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.

Contractor shall furnish to Parks, Recreation, and Open Spaces 275 NW 2nd Street, Miami, Florida

33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below:

A. Worker’s Compensation Insurance for all employees of the Contractor as required by

Florida Statute 440.

B. Commercial General Liability Insurance in an amount not less than $300,000 per occurrence, and $600,000 in the aggregate, not to exclude Products and Completed

Operations. Miami-Dade County must be shown as an additional insured with respect to this coverage.

C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage.

All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications:

The company must be rated no less than “A-” as to management, and no less than “Class

VII” as to financial strength by Best’s Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk

Management Division.

or

The company must hold a valid Florida Certificate of Authority as shown in the latest “List of All Insurance Companies Authorized or Approved to Do Business in Florida” issued by the State of Florida Department of Financial Services.

CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY

111 NW 1st STREET

SUITE 2340

MIAMI, FL 33128

Document Page 6 of 9

Scope of Work – Raccoon Removal

Services

Location: Crandon Golf at Key Biscayne

Miami-Dade County Parks, Recreation and Open Spaces Department

1. Project Overview

Crandon Golf is experiencing recurring raccoon (Procyon lotor) activity across multiple areas of the course. The presence of raccoons has created operational and health concerns, including disturbance of golfers, trash raiding, interactions near water stations, and property interference. Professional wildlife removal services are required to safely, legally, and effectively remove nuisance raccoons from designated areas of the golf course.

2. Locations Where Raccoons Have Been Observed

Vendor shall provide services covering all confirmed activity areas, including:

• Hole 11, 16, 18 tee boxes

• Hole 11, 17 green areas

• Adjacent mangrove zones where raccoons enter and exit restricted habitat areas

These locations may be updated as new sightings occur.

3. Required Vendor Services

3.1 Initial Inspection & Assessment

• Conduct an on-site inspection of identified areas to verify raccoon activity.

• Identify access points, travel paths, and potential attractants.

• Propose a removal strategy consistent with Florida wildlife regulations.

3.2 Trapping & Removal

• Provide all equipment, traps, materials, and labor necessary for humane raccoon trapping.

• Set traps only in approved areas determined by Crandon Golf management.

• Check traps frequently (minimum once daily), ensuring humane treatment.

• Remove each raccoon immediately upon capture.

Document Page 7 of 9

• Obtain signature on removal tickets from authorized personnel (Golf Superintendent or Golf

Club Manager).

• Any nontarget animal that is captured should be immediately released at the site of capture.

3.3 Relocation & Disposal Requirements

Vendor must comply with Florida Administrative Code Rule 68A-9.010(1), Nuisance Wildlife, requiring lawful and ethical handling, removal, and disposal of nuisance wildlife.

3.4 Safety & Environmental Compliance

• Work must not disturb protected areas, including mangrove ecosystems.

• All activities must follow Miami-Dade County environmental guidance and Florida wildlife laws.

• Vendor must maintain safety measures to protect staff, park patrons, and wildlife.

4. Florida Wildlife Regulation Requirement

Vendor must follow Florida State regulations on removing and relocating nuisance wildlife.

(Florida Administrative Code Rule 68A-9.010 (1) Nuisance Wildlife).

5. Recurring Service Option

Pricing will be valid for 12 months to allow as-needed removals throughout the fiscal year

6. Deliverables

• Daily trap check logs

• Removal tickets signed by Crandon Golf Manager

• Summary report on number of raccoons removed, dates, and locations

• Recommendations for prevention and mitigation of future activity

7. Estimated Quantities

Estimated raccoon count may vary, but current references indicate approximately 30 to 40 raccoons at Crandon Golf. This estimate is for reference only and not a guaranteed quantity.

Document Page 8 of 9

Dennis Mogulyan

Dennis Mogulyan Purchasing Specialist, Procurement Division, Miami-Dade PROS Department REV: 10/01/17

ADDENDUM NO. 1

DATE: 08/18/2026

TO: ALL PROSPECTIVE BIDDERS

SUBJECT: Q&A Inquiry

TITLE: RFQ # DM26-169 - Event# EVN0059042

This addendum becomes a part of the subject Request for Quotes No. DM26-169

Question 1:

Is participation in ITQ DM26-169 restricted to vendors currently prequalified under pool SPO-96206? if so, can a vendor that is not currently prequalified before the bid due date, and what is the process to apply for inclusion in the pool?

Please see the response below:

Participation in ITQ DM26‑169 is not restricted to vendors prequalified under SPO‑96206. This solicitation was issued as a public ITQ under commodity code 96206. Therefore, any vendor that is fully registered in INFORMS and meets the solicitation requirements may submit a quote. If a vendor is not yet a fully registered Miami‑Dade County vendor, they must complete full registration prior to participating in the ongoing event. No additional prequalification or pool application is required for this solicitation.

All other information remains the same.

Document Page 9 of 9