027-001-ITB Multisite Custodial_for eMMA_amendment 03.pdf

INVITATION TO BID

BOARD OF COUNTY COMMISSIONERS

OF

CALVERT COUNTY

PRINCE FREDERICK, MARYLAND 20678

ITB 2027-001

Custodial Services for Multiple Sites

PROCUREMENT OFFICE

150 MAIN STREET, SUITE 443

PRINCE FREDERICK, MARYLAND 20678

procurement@calvertcountymd.gov 410-535-1600, Extension 2441

DUE DATE/TIME: Friday, August 28, 2026 by 12:00 p.m. (Local Prevailing Time)

MANDATORY SITE VISITS: Site Visit #1 Tuesday, July 28, 2026 starting at 10:00 AM Site Visit #2 Wednesday, July 29, 2026 starting at 10:00 AM

WRITTEN QUESTIONS SHALL BE DUE ON OR BEFORE Friday, July 31, 2026 BY 2:30 P.M. (LOCAL PREVAILING

TIME). ALL QUESTIONS SHALL BE SUBMITTED TO THE PROCUREMENT OFFICE AT

PROCUREMENT@CALVERTCOUNTYMD.GOV.

mailto:procurement@calvertcountymd.gov mailto:PROCUREMENT@CALVERTCOUNTYMD.GOV

INVITATION TO BID

CALVERT COUNTY GOVERNMENT

Bids shall be submitted in a SEALED ENVELOPE with the label provided below affixed to the front. The Board of County Commissioners of Calvert County, Maryland reserves the right to reject bids improperly labeled. The envelope shall also show the Contractor’s name and address.

From: __________________________

SEALED BID

TO BE DELIVERED AND OPENED BY:

PROCUREMENT OFFICE

150 MAIN STREET

SUITE 443

PRINCE FREDERICK, MARYLAND 20678

ELECTRONIC COPY SHOULD BE SENT TO:

PROCUREMENT@CALVERTCOUNTYMD.GOV

BID TITLE: ____________________________________________________

ITB NUMBER: _________________________________________________

BID DATE: ______________________ BID TIME: ___________________

mailto:PROCUREMENT@CALVERTCOUNTYMD.GOV

Table of Contents

NOTICE TO CONTRACTORS

PRICE PROPOSAL

FORM 1. NAME AND SIGNATURE REQUIREMENTS FOR BID AND CONTRACTS

GENERAL CONDITIONS OF BID AND CONTRACT

SPECIFICATIONS

ATTACHMENT A. CLEANING ACTIVITY SPECIFICATIONS

FORM 2. REFERENCES

FORM 3. CONTRACTOR PERFORMANCE RECORD

FORM 4. NON-COLLUSION CERTIFICATE

FORM 5. VENDOR CERTIFICATION OF INDEPENDENCE AND GOOD STANDING

FORM 6. ANTI-BRIBERY AFFIRMATION AND AFFIDAVIT OF QUALIFICATION TO BID 52

AGREEMENT

NOTICE TO CONTRACTORS

Sealed bids shall be due on or before Friday, August 28, 2026 by 12:00 p.m. (Local Prevailing Time) for:

Site Visit: Attendance at the mandatory site visit is required for each location for which a bidder intends to submit pricing. Bidders are only required to attend site visits for the locations included in their bid. A bidder may submit pricing only for locations where the bidder attended the mandatory site visit. Failure to attend the required site visit for a location may result in the bid for that location being deemed nonresponsive.

Site visits will take place over two (2) days, as outlined below. Specific facility addresses are provided in the tables below and on page 29 of this ITB. Each facility visit is expected to last no more than thirty (30) minutes.

Bidders are responsible for arriving on time, signing the attendance sheet at each location visited, and providing their own transportation between facilities. The start and end times below are approximate and subject to change. Bidders who are not attending the preceding site visit are encouraged to arrive early, as the preceding site visit may conclude ahead of schedule. Bidders should gather directly outside each facility and wait until the Calvert County Buildings and Grounds Custodial Supervisor arrives and officially begins the site visit---bidders shall not enter any facilities until the site visit officially begins.

Site Visit #1: Tuesday, July 28, 2026 starting at 10:00 AM This site visit will begin at the Solomons Comfort Station and end at Phillips House. Bidders attending Site Visit No. 1 shall arrive at the Solomons Comfort Station promptly at the date and time listed above.

Following the site visit at the Solomons Comfort Station, bidders will immediately proceed to the remaining locations in the order listed below: Chesapeake Hills Golf Course Clubhouse, Dowell House, Calvert County Health Department – Lusby Behavioral Health, and Phillips House.

Visit Order

Facility Name Address Approximate Start Time

Approximate End Time

1 Solomons Comfort Station Solomons Island Riverwalk and

Public Restrooms

10:00 AM 10:30 AM

2 Calvert County Health

Department-Lusby

Behavioral Health

11845 H.G. Trueman Road, Lusby, MD 20657

11:00 AM 11:30 AM

3 Chesapeake Hills Golf

Course Club House

11352 H.G. Trueman Road, Lusby, MD 20657

12:00 PM 12:30 PM

4 Dowell House 4889 Calvert Drive, St.

Leonard, MD 20685

1:00 PM 1:30 PM

5 Phillips House 28 Duke Street, Prince

Frederick, MD 20678

2:00 PM 2:30 PM

Site Visit #2: Wednesday, July 29, 2026 starting at 10:00 AM This site visit will begin at Community Resources and end at the Fairview Library. Bidders attending Site Visit No. 2 shall arrive at the Harriet E. Brown Community Center promptly at the date and time listed above.

Following the site visit at the Harriet E. Brown Community Center, bidders will immediately proceed to the remaining locations in the order listed below: Community Resources, Fleet Maintenance Building, Calvert County Public Works Building, and Fairview Library.

See site visit table on next page.

Visit Order

Facility Name Address Approximate Start Time

Approximate End Time

1 Community Resources 30 Duke Street, Prince

Frederick, MD 20678

10:00 AM 10:30 AM

2 Harriet E. Brown

Community Center

901 Dares Beach Road, Prince

Frederick, MD 20678

11:00 AM 11:30 AM

3 Calvert County Public Works Building

100 Skipjack Road, Prince Frederick, MD 20678 (buildings

A and B)

12:00 PM 12:30 PM

4 Fleet Maintenance Building

251 Schooner Ln, Prince Frederick, MD 20678

1:00 PM 1:30 PM

5 Fairview Library 8120 Southern Maryland

Boulevard, Owings, MD 20736

2:00 PM 2:30 PM

To be considered for award, a bid shall comply in all material respects with the Invitation to Bid (hereinafter, ITB).

Such compliance enables Contractors to stand on an equal footing and maintain the integrity of the sealed bidding system.

A virtual bid opening will be held on Friday, August 28, 2026 at 2:00 p.m. (Local Prevailing Time). The public may participate through Microsoft Teams as follows:

To Join on the Web: https://teams.microsoft.com/meet/226119569137012?p=fo8McsGtRknMikk9lk

Meeting ID: 226 119 569 137 012, Passcode: zt9Yk3Ld

To Join by Phone: 1-872-216-2953, Phone Conference ID: 953 117 033#

After the virtual opening, public access to any audio, video, internet, or web-based broadcast of the opening shall be discontinued.

Bids must be submitted both physically and electronically. Physical bids shall be submitted in a SEALED ENVELOPE with the label provided affixed to the front. The Board of County Commissioners of Calvert County, Maryland, noted hereinafter as Calvert County Government (or the officially authorized official), reserves the right to reject bids improperly labeled. The envelope shall also show the Contractor’s name and address. Electronic bids should be sent to the email address below.

The Contractor must submit their response as follows:

1. Ship package through USPS, UPS, FedEx, or hand delivery to:

PROCUREMENT OFFICE

150 MAIN STREET

SUITE 443

PRINCE FREDERICK, MARYLAND 20678

2. Send electronically to:

Procurement@calvertcountymd.gov

Where bids are sent by any method to Calvert County Government’s Procurement Office, the Contractor shall be responsible for their delivery before the date and time set for the closing of bid acceptance. If the delivery is delayed beyond the due date and hour set for the bid closing, bids shall not be accepted.

Acceptance of bids by Calvert County Government employees, other than employees of the Procurement Office, https://teams.microsoft.com/meet/226119569137012?p=fo8McsGtRknMikk9lk shall not be deemed proper delivery.

If an emergency or unanticipated event interrupts normal Calvert County Government processes so that bids cannot be received at the Calvert County Government Procurement Office by the exact time specified in the ITB and urgent Calvert County Government requirements preclude amendment of the bid opening date, the time specified for receipt of bids shall be deemed to be extended to the same time of day specified in the ITB on the first work day on which normal governmental processes resume.

All bids received before the time set for the opening of bids shall be kept secure. The bids shall not be opened or viewed, and shall remain in a locked bid box, a safe, or in a secured, restricted-access electronic bid box. If an ITB is cancelled, bids shall be returned to the Contractors. Necessary precautions shall be taken to ensure the security of the bid box or safe. Before bid opening, information concerning the identity and number of bids received shall only be made available to employees of Calvert County Government Procurement Office. Such disclosure shall be only on a “need to know” basis. If bid samples are submitted, they shall be handled with sufficient care to prevent disclosure of characteristics before bid opening.

Bids made on any form(s) other than the required form(s) included in this ITB shall not be considered. Changes in the phraseology of the proposal, additional or limiting provisions, shall render the proposal informal and may cause its rejection.

Contractors shall be responsible for obtaining all documentation, including but not limited to any addenda issued by going to eMaryland Marketplace Advantage at https://emma.maryland.gov prior to submitting their bid.

Changes to the Information for Contractors or Technical Specifications shall only be made in writing. Calvert County Government assumes no responsibility for verbal instructions or interpretations.

Unless otherwise specified, all formal bids shall be binding for 120 calendar days following bid opening date, unless extended by mutual consent of all parties.

Calvert County Government is tax exempt, and all prices quoted shall be exclusive of any Federal or Maryland State Taxes. This includes Federal Excise Tax and any other Excise Tax applicable to any other equipment or accessories. However, taxes are required to be paid by the Contractor on all materials and equipment to be incorporated into the project. The Contractor is prohibited from using Calvert County Government’s tax-exempt number for any purchases.

Contractors are warned against unbalancing their proposals as this will render them liable to rejection.

The right is hereby reserved to reject any or all proposals, and to waive informalities, as the interest of Calvert County Government may require.

If the Contractor to whom an award is made shall fail to execute the Contract hereto attached, and as herein provided, the award may be annulled and the Contract awarded to the next lowest responsible Contractor, and such Contractor shall fulfill every stipulation embraced herein, as if they were the original party to whom the award was made; or Calvert County Government may reject all bids as its interests may require.

Contractors shall examine all documentation carefully. In case doubt shall arise as to the meaning or intent of anything comprised in the specifications, inquiry shall be made to the Procurement Office before a bid is submitted.

Written questions and inquiries shall be accepted from all Contractors. The Procurement Office shall be the sole point of contact for this solicitation unless otherwise instructed herein. Written requests for information related to this ITB shall be directed to the Procurement Office by E-Mail: procurement@calvertcountymd.gov. Unauthorized contact with other Calvert County Government staff regarding this ITB may result in the disqualification of the Contractor. Inquiries pertaining to this ITB shall give the ITB number, title, due date, and time. Written questions shall be received on or before Friday, July 31, 2026 by 2:30 p.m. (Local Prevailing Time). It shall be the https://emma.maryland.gov/ mailto:procurement@calvertcountymd.gov responsibility of all Contractors to ensure they have received all addenda and other documents issued. All addenda issued shall become a part of the Contract Documents and shall be fully considered by all Contractors during formation of Bids. The submission of a bid shall indicate the Contractor thoroughly understands the terms of all Contract Documents.

The submission of a bid on this work and service shall be considered as a representation that the Contractor has carefully investigated all conditions which affect or may, at some future date, affect the performance of the work or services covered by the proposal, the entire area to be serviced as described in the specifications and other Contract Documents, and that the Contractor is fully informed concerning the conditions to be encountered, character, quality and quantity of work to be performed, and equipment and materials to be furnished; also, that the Contractor is familiar with all Federal, State and County laws, all codes and ordinances of Calvert County Government to which affect the prosecution of the work and persons engaged or employed in the work or the materials and equipment used in the work.

Documents Required Upon Submission

Contractors should execute the following forms and provide required information and include as part of their bid.

Failure to do so may be cause for rejection of bid as nonresponsive.

1. Price Proposal

2. Attachment A. Cleaning Activity Specifications

3. Form 1. Name and Signature Requirements of Proposal and Contract

4. Form 2. References

5. Form 3. Contractor Performance Record

6. Form 4. Non-Collusion Certificate

7. Form 5. Vendor Certification of Independence and Good Standing

8. Form 6. Anti-Bribery Affirmation and Affidavit of Qualification to Bid

9. Addenda, if Applicable

10. Questions and Answers/Clarification, if Applicable

The results for this ITB shall be posted on Calvert County Government’s web site at https://calvertcountymd.gov/3750/Bid-Results https://calvertcountymd.gov/3750/Bid-Results

Contractor’s Legal Business Name: ______________________________________________________________________________

Authorized Signature: __________________________________________________ Date: _________________________________

PRICE PROPOSAL

INSTRUCTIONS: Bidders shall complete, sign, and date the Price Proposal form for each facility included in this ITB, regardless of whether the bidder intends to submit pricing for that facility.

If a bidder elects not to submit pricing for a particular facility, the bidder shall clearly indicate "NO BID" in the “TOTAL” column of each applicable table below and shall sign and date the form.

Price Proposal forms that are left blank, unsigned, or undated shall be considered incomplete and may require clarification or correction before the bid can be evaluated. Calvert County Government reserves the right to request completion of an incomplete Price Proposal form; however, bidders are strongly encouraged to ensure all Price Proposal forms are properly completed, signed, and dated at the time of bid submission.

The Contractor’s price shall be sufficient to pay all applicable federal and state withholdings, insurance including worker’s compensation insurance, and comply at a minimum, with the current and future known minimum wage rate.

TO THE BOARD OF COUNTY COMMISSIONERS OF CALVERT COUNTY: The undersigned agrees to furnish all labor, material, supervision, and equipment necessary for Custodial Services for Multiple Sites, as specified in this Request for Proposal to the Board of County Commissioners of Calvert County in accordance with the SPECIFICATIONS and other documents herein and at the following price(s):

A. Dowell House While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For Dowell House, the expected start date is September 1, 2026.

ITEM

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning

Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the

Specifications and Attachment A.

per

Cleaning $ 2 $

Annual Tasks as outlined in the Specifications and Attachment A.

per Year $ 1 $

TOTAL BID $

Emergency Custodial Services

Position Bill Rate per Hour*

Staff Custodian

Supervisor

Contractor’s Legal Business Name: ______________________________________________________________________________

Authorized Signature: __________________________________________________ Date: _________________________________

B. Phillips House While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For Phillips House, the expected start date is September 1, 2026.

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the Specifications and Attachment A.

per Cleaning

$ 2 $

Annual Tasks as outlined in the Specifications and Attachment A.

C. Fairview Library While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For Fairview Library, the expected start date is immediately upon contract execution.

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning

Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the

Specifications and Attachment A.

per

Cleaning $ 2 $

Annual Tasks as outlined in the Specifications and Attachment A.

Position Bill Rate per Hour

Contractor’s Legal Business Name: ______________________________________________________________________________

Authorized Signature: __________________________________________________ Date: _________________________________

D. Calvert County Public Works Building — 100 Skipjack Road While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For Calvert County Public Works Building — 100 Skipjack Road, the expected start date is immediately upon contract execution.

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning

Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the

Specifications and Attachment A.

per

Cleaning $ 2 $

E. Calvert County Fleet Maintenance Building While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For Calvert County Fleet Maintenance Building, the expected start date is immediately upon contract execution.

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning

Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the

Specifications and Attachment A.

per

Cleaning $ 2 $

Annual Tasks as outlined in the Specifications and Attachment A.

Contractor’s Legal Business Name: ______________________________________________________________________________

Authorized Signature: __________________________________________________ Date: _________________________________

F. Harriet E. Brown Community Center While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For the Harriet E. Brown Community Center, the expected start

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the Specifications and Attachment A.

per Cleaning

G. Chesapeake Hills Golf Course Clubhouse While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For the Chesapeake Hills Golf Course Clubhouse, the expected start

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning

Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the

Specifications and Attachment A.

per

Cleaning

Contractor’s Legal Business Name: ______________________________________________________________________________

Authorized Signature: __________________________________________________ Date: _________________________________

H. Calvert County Health Department — Lusby Behavioral Health While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For the Calvert County Health Department — Lusby Behavioral Health, the expected start date is January 18, 2027.

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the Specifications and Attachment A.

per Cleaning

$ 2 $

Annual Tasks as outlined in the Specifications and Attachment A.

I. Solomons Comfort Station November-March ONLY While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For Solomons Comfort Station, the expected start date is

September 1, 2026.

The below prices shall reflect custodial services for November through March only.

DESCRIPTION

UNIT OF

MEASURE

UNIT PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning Activity

Specifications. The price of this item is inclusive of Daily, Twice

Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the Specifications and Attachment

A.

per Cleaning

$ 2 $

Special Events as outlined in

Annex A.

Per Year $ 3 $

Contractor’s Legal Business Name: ______________________________________________________________________________

Authorized Signature: __________________________________________________ Date: _________________________________

J. Solomons Comfort Station WEEKENDS APRIL-OCTOBER ONLY While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For Solomons Comfort Station, the expected start date is

The below prices shall reflect custodial services for April through October only. Note that weekends require twice daily cleaning and weekdays require once daily cleaning.

DESCRIPTION

UNIT OF

MEASURE

UNIT PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Twice Weekly, Monthly, Quarterly tasks.

per Month $ 7 $

Semi-Annual Tasks as outlined in the Specifications and Attachment

A.

per

Cleaning $ 2 $

Special Events as outlined in

Annex A.

Per Year $ 3 $

K. Community Resources Building While the overall effective date of this contract is specified on the Agreement page, specific start-dates for custodial services will vary by location. For Community Resources Building, the expected start date is

DESCRIPTION

UNIT OF

MEASURE

UNIT

PRICE

ANNUAL

QUANTITY

TOTAL

All Cleaning tasks outlined in Specifications starting on page 31 and Attachment A. Cleaning Activity Specifications. The price of this item is inclusive of Daily, Twice Daily, Weekly, Twice Weekly, Monthly, Quarterly per Month $ 12 $

Semi-Annual Tasks as outlined in the Specifications and Attachment A.

per Cleaning

$ 2 $

Annual Tasks as outlined in the Specifications and Attachment A.

Contractor’s Legal Business Name: ______________________________________________________________________________

Authorized Signature: __________________________________________________ Date: _________________________________

Community Resources Building CONTINUED

Verify math calculation. In the event of errors in computation, unit price(s) shall be the determining factor for the total(s)

It is further agreed by the Undersigned that upon receipt of written advice of the acceptance of proposal, the necessary Contract shall be executed by the Contractor and returned to Calvert County Government within ten

(10) business days after such notice.

No Contractor shall withdraw their proposal within 120 calendar days after the opening thereof.

The undersigned has caused this proposal to be executed as of the day and year indicated on each proposal page and hereby agrees to provide aforementioned services necessary for compliance with the Contract Documents and agrees to provide these for the price(s) indicated in this proposal form. By signing each proposal page, the Contractor does hereby attest they have fully read the ITB and understands it.

The Contract effective date shall begin from the date on the Agreement Page or as otherwise directed by Calvert County Government.

Calvert County Government intends to make multiple awards to ensure full coverage for all facilities.

Calvert County Government reserves the right to separately, competitively bid these services for certain projects as necessary.

By signing and submitting a bid, your firm acknowledges and agrees that it has read and understands the ITB documents and agrees to the Contract Terms and Conditions as contained herein.

FORM 1. NAME AND SIGNATURE REQUIREMENTS FOR BID AND CONTRACTS

The legal business name and principal office AS RECORDED WITH THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION (SDAT) for Maryland shall be used on all forms submitted. A trade name (i.e., a shortened or different name under which the firm does business) shall not be used when the legal name is different. Corporations shall have names complying with State law. The Contractor’s signature shall conform to the following:

All signatures shall be made by an authorized officer, partner, manager, member, or employee.

The signing of an offer by a contractor is a representation and certification by the person signing that the person signing is authorized to do so on behalf of the Offeror or Contractor.

CONTRACTOR’S LEGAL BUSINESS NAME

TELEPHONE NUMBER

PRINCIPAL OFFICE ADDRESS

FAX NUMBER

REMITTANCE ADDRESS: (If Remittance Address is Different from Above Address)

EMAIL ADDRESS

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (TYPE OR PRINT)

SIGNATURE OF ABOVE PERSON DATE

WITNESS DATE

GENERAL CONDITIONS OF BID AND CONTRACT

1. DEFINITIONS

Wherever the words defined in this section or pronouns used in their stead, occur in the specifications, proposal, contract or bond, they shall have the meanings herein given and as defined:

BIDDER/OFFEROR/CONTRACTOR shall mean a firm that responds to this ITB with a bid.

BOARD OF COUNTY COMMISSIONERS OF CALVERT COUNTY, MARYLAND shall mean the governing board of elected officials of Calvert County, Maryland noted hereinafter as Calvert County Government (or the officially authorized official).

CALVERT COUNTY or COUNTY shall mean Calvert County, Maryland.

CONTRACT DOCUMENTS shall mean those written documents that define the roles, and responsibilities, and work under the Contract, and are legally binding on the parties (Calvert County Government and the Contractor). The individual documents constituting the Contract Documents are as outlined herein under Contract Interpretation by the Project Manager.

CONTRACTING OFFICER shall mean the County Administrator or their designated representative entrusted by Calvert County Government with the authority to enter into, administer, renew, or terminate the Contract, along with related determinations and findings.

DIRECTOR shall mean the Director, Department of Public Works – General Services Division, and shall mean the principal or their duly authorized representatives; said agents acting severally within the scope of the particular duties entrusted to them.

PROJECT MANAGER shall mean that person whom the Director has designated to supervise performance of this Contract on behalf of the Calvert County Government within the scope of duties entrusted under such delegation of authority.

Whenever the Contract Documents or upon any drawings the words DIRECTED, REQUIRED, PERMITTED, ORDERED, DESIGNATED, PRESCRIBED, or words of like import are used, it shall be understood that the direction, requirement, permission, order, designation, or prescription of the Project Manager is intended, and similarly the words APPROVED, ACCEPTABLE, SATISFACTORY, or, words of like import, shall mean approved by, acceptable or satisfactory to, the Project Manager, unless otherwise expressly stated.

2. CONTRACT INTERPRETATION BY THE PROJECT MANAGER

Any inconsistencies or ambiguities in the Contract Documents shall be immediately reported, in writing, to the Project Manager. Questions regarding the meaning and intent of the Contract Documents shall be referred in writing by the Contractor to the Project Manager with a Request for Information. The Project Manager shall respond to the Contractor in writing with a decision within fifteen (15) calendar days of receipt of the request, or if it is necessary to extend this period, the Project Manager shall notify the Contractor in writing as to when a decision will be provided.

Work done by the Contractor after its discovery of such inconsistencies or ambiguities without such notice and prior to response from the Project Manager shall be done at the Contractor’s risk.

In resolving conflict, error, or discrepancies within the Contract Documents, the Contract Documents shall be given precedence in the following order (Change Orders, highest precedence and Notice to Contractors, lowest precedence):

Change Orders Addenda Federal, State, and/or County Requirements General Conditions of Bid and Contract Specifications Price Proposal Contract Notice to Contractors

In the event that conflicts, errors, or discrepancies are not resolved by the Contract Documents’ order of precedence, the more restrictive provision shall govern.

3. BID FORMS AND AFFIDAVITS

All bids shall be submitted on the forms provided, shall be signed by a principal duly authorized to make contracts, and submitted in a sealed envelope.

The attached Anti-Bribery Affirmation and Affidavit of Qualification to Bid form shall be submitted with bids. Failure to comply may be cause for rejection of bids.

4. ALTERNATE BIDS

Alternate bids shall only be considered when they are submitted separately and clearly marked and labeled ALTERNATE BID. The alternate bid shall only be considered if the Contractor’s primary bid is the lowest responsible bid.

5. BRAND NAME OR EQUAL ITEMS

Unless otherwise provided in the ITB, the name of a certain brand, make or manufacturer does not restrict Contractors to the specific brand, make or manufacturer named; it conveys the general style, type, character and quality of the article desired, and any article which Calvert County Government in its sole discretion determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.

6. FORMAL SOLICITATION

When a formal specification (no substitutes) is included or referred to in the solicitation, no deviation therefrom shall be permitted, and the Contractor shall be required to furnish articles in conformity with that specification.

7. NEW GOODS, FRESH STOCK

All Contractors, unless otherwise specifically stated, shall provide new commodities, fresh stock, latest model, design, or pack.

8. DEVIATIONS TO SPECIFICATIONS

Any deviations from the specifications shall be noted in detail by the Contractor in writing and submitted with the price proposal. Calvert County Government reserves the right to accept or reject any deviation.

9. PROHIBITION AGAINST UNIFORM PRICING

Calvert County Government shall encourage open and competitive bidding by all possible means and shall endeavor to obtain the maximum degree of open competition on all purchase transactions using the competitive sealed bidding, competitive negotiation, or open market transaction methods of procurement. In submitting a bid, each Contractor shall, by virtue of submitting a bid, guarantee that the Contractor has not been a party with other Contractors to an agreement to bid a fixed or uniform price. Violation of this implied guarantee shall render void the bid of such Contractors. Any disclosure to or acquisition by a competitive Contractor, in advance of the opening of the bids, of the terms or conditions of the bid submitted by another competitor shall render the entire proceedings void and shall require re-advertising the bids.

10. AWARD OR REJECTION OF BIDS

Calvert County Government shall award the Contract to the lowest responsible bidder, subject to its right to reject any or all bids Calvert County Government reserves the right to award a Contract by individual items, in the aggregate, or in combination thereof, and to waive any informality in bids received whenever such rejection or waiver is in the best interest of Calvert County Government.

Calvert County Government reserves the right to reject all bids and make purchases based on state, county, or municipal contracts that are established by a legal competitive process whenever it is in the best interest of Calvert County Government to do so. Calvert County Government also reserves the right to reject the bid of a Contractor who has previously failed to perform properly or complete on time contracts of a similar nature, or a bid of a Contractor who investigation shows is not in position to perform the Contract.

In determining the “lowest responsible bidder”, in addition to considering price, Calvert County Government shall consider:

A. The ability, capacity, and skill of the bidder to perform the Contract or provide the services required;

B. Whether the bidder can perform the Contract or provide the service promptly, or within the time specified, without delay or interference;

C. The character, integrity, reliability, reputation, judgment, experience, and efficiency of the bidder;

D. The quality of performance of previous contracts or services;

E. The previous and current compliance by the bidder with laws and ordinances relating to the Contract or service;

F. Whether the bidder is in arrears to Calvert County Government on any debt or Contract, is in default on any surety to Calvert County Government, or is delinquent as to any taxes or assessments; and

G. Any other information that may have a bearing on the decision to award the Contract.

11. WARRANTY AND SUPPORT

The Contractor shall warrant the products and services furnished during the course of this Contract to be of the highest quality, complying with the specifications, and free from all defects in materials and workmanship. The Contractor shall warranty all products for a period of not less than one (1) year after acceptance by Calvert County Government. If the manufacturer’s warranty is for more than a one (1) year period, the Contractor shall adhere to the manufacturer’s warranty. The Contractor agrees to promptly repair, replace, or correct, at the Contractor’s expense, any materials or workmanship problems arising during the warranty period at no cost to Calvert County Government. The construction, interpretation, and performance of all applicable standard manufacturer’s warranty shall be governed by the laws of the State of Maryland. All warranties and guarantees required shall be furnished by the Contractor and shall be delivered to Calvert County Government before final payment on any portion of the Contract is made.

12. INDEMNIFICATION

Nothing contained in the Contract shall be construed to constitute the Contractor an agent of Calvert County Government. The Contractor shall indemnify, keep, and save harmless Calvert County Government, its agents, officials, and employees, against all injuries, death, loss, damage, claims, patent claims, suits, liabilities, judgments, costs, and expenses which may or otherwise accrue against Calvert County Government in consequence of the granting of a Contract or which may or otherwise result therefrom. If it shall be determined that the act was caused through negligence or omission of the Contractor or his officers, directors, agents, or employees, and the Contractor shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and if any judgement shall be rendered against Calvert County Government in any such action, the Contractor shall at his own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance protection required by this Contract, or otherwise provided by Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend Calvert County Government as herein provided.

13. NON-DISCRIMINATION IN EMPLOYMENT

During the performance of this Contract, the Contractor agrees as follows:

A. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, gender identity, sexual orientation, or disability (physical or mental), except where religion, sex, national origin, gender identity, sexual orientation, or disability (physical or mental), is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

B. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, shall state that such Contractor is an equal opportunity employer. In addition to complying with the provision of Equal Opportunity, the Contractor shall, in good faith, cooperate with Calvert County Government in investigation of Equal Employment Opportunity (EEO) complaints, whether formal or informal.

C. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

14. LAWS AND REGULATIONS

In all operations connected with the works, all ordinances and regulations of Calvert County Government within which same is to be done, and all Federal, State, and County laws, which shall be or become applicable to, and control or limit in any way the actions of, those engaged as principal or agent, must be respected and strictly complied with. The Contractor shall protect and indemnify Calvert County Government and its officers and agents against any claim or liability arising from or based on the violation of any such law, ordinance or regulation, whether by himself or his employees.

The Contractor shall keep itself fully informed of all existing and future legislated Federal, State, and County laws and County ordinances and regulations which in any manner affect those engaged or employed in the Work, or the materials and equipment used in the Work, or which in any way affect the conduct of the Work, and all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. If any discrepancy or inconsistency is discovered in the Drawings, Specifications, or in any other part of this Contract, in relation to any such law, ordinance, regulation, order or decree, the Contractor shall forthwith report of the same to the Project Manager in writing. The Contractor shall at all times observe and comply with all such existing and future laws, ordinances, regulations, orders, and decrees and shall protect and indemnify Calvert County Government and the engineering consultant and all of their officers, agents, employees, and servants against any claim or liability arising from or based upon the violation of any such law, ordinance, regulation, order, decree, whether by the Contractor or by its employees.

15. INSURANCE

The Contractor shall not commence work under this Contract until it has obtained the insurance required under this section. All coverage shall be with insurance carriers licensed and authorized to do business in Maryland. Insurance companies providing insurance shall be acceptable to Calvert County Government. Self-insured Contractor s shall submit an affidavit attesting to their self-insured coverage.

A. Certificate Holder, Additional Insured, and Contract Information

i. The Board of County Commissioners of Calvert County, Maryland shall be named as certificate holder and as an additional insured for the duration of the Contract as follows:

Board of County Commissioners of Calvert County, Maryland Attention: Procurement Office 150 Main Street, Suite 443 Prince Frederick, Maryland 20678 ii.The certificate shall also indicate the contract name and number.

iii.Additional insured shall be as pertains to general liability and automobile liability.

iv.The “ADDL INSD” box shall be checked for general liability and automobile liability.

B. Commercial General Liability Insurance

During the life of this Contract, the Contractor shall procure and maintain

Commercial General Liability Insurance in an amount not less than $1,000,000.00 (combined personal injury and/or property damage) per occurrence subject to $2,000,000.00 aggregate.

C. Automobile Liability Insurance

Automobile Liability Insurance, including applicable No-Fault coverage, with limits of liability not less than $1,000,000.00 per accident combined single limit Bodily Injury and Property Damage. Coverage shall include vehicles to be used in conjunction with this Contract on behalf of the Contractor.

If during the life of this Contract the Contractor owns commercial vehicles or obtains commercial vehicles, the Contractor shall procure and maintain Automobile Liability Insurance, to include No-Fault coverage, with limits not less than $1,000,000.00 per accident combined Bodily Injury and Property Damage. Coverage shall include “Any Auto” as indicated on the required Certificate of Insurance. If during the life of this Contract the contractor does not own commercial vehicles, the Contractor shall procure and maintain vehicle coverage in accordance with the statutes of the State of Maryland. Coverage shall include “Non-Owned” and “Hired” as indicated on the required Certificate of Insurance.

D. Workers Compensation

Workers Compensation insurance, including Employers Liability Coverage in accordance with the statutes of the State of Maryland, covering all employees engaged in performance of the contract. If a Contractor is a sole proprietor or is a company that is not required to maintain workers compensation insurance coverage under the laws of the state of Maryland, that the Contractor shall show some alternative injury insurance coverage, either through health insurance or employer`s liability coverage.

E. Builders Risk

RESERVED

F. Notice of Cancellation

Prior to starting performance of the Contract and for each extension of the Contract, a certificate of insurance shall be furnished to Calvert County Government. Insurance companies providing insurance shall be acceptable to Calvert County Government.

The Contractor agrees to provide Calvert County Government a Certificate of Insurance evidencing that all coverage, limits and endorsements required herein are maintained and in full force and effect. If the Contractor receives a non-renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, the Contractor agrees to notify Calvert County Government within two (2) business days with a copy of the non-renewal or cancellation notice, or written specifics as to which coverage is no longer in compliance. It shall be the Contractor’s responsibility to make immediate notification to Calvert County Government if any changes are made to the policy.

16. WORK TO BE DONE AND MATERIALS TO BE FURNISHED

RESERVED

17. WRITTEN NOTICE AND SERVICE THEREOF

Any notice to any party relative to any part of this Contract shall be in writing. The mailing in a United States post office box, of a written communication, notice or order, addressed to the Contractor at the business address filed with Calvert County Government, or to the Contractor’s office at the site of work, shall be considered as sufficient service upon the Contractor of such communication, notice or order, and the date of said service shall be the date of such mailing.

18. MAINTENANCE OF TRAFFIC

RESERVED

19. RESTORATION OF DISTURBED SURFACES

RESERVED

20. ACCIDENT PREVENTION

RESERVED

21. WORKMANSHIP

RESERVED

22. EMPLOYMENT OF SKILLFUL PERSONNEL

The Contractor shall employ only competent, skillful personnel to perform or supervise the work, and whenever the Project Manager or duly authorized representative shall, in writing, notify the Contractor that any personnel employed on the work is, in Calvert County Government’s opinion incompetent, disobedient, unfaithful, disorderly, discourteous, or otherwise unsatisfactory, such employee shall be removed and shall not again be employed on the work, except with the consent of the Project Manager or duly authorized representative.

23. CARE AND PROTECTION OF WORK

From the commencement of each project during the course of this Contract until its completion, the Contractor shall be solely responsible for the care of the work and all injury or damage to the same, from whatever cause shall be made good by the Contractor, at the Contractor’s own expense, before the final payment is made. The Contractor shall provide suitable means of protection for all materials intended to be used in the work and for work in progress, as well as for completed work.

24. INJURY TO PROPERTY

In case any direct or indirect damage is done to public or private property, by or because of the work, or in consequence of any act or omission on the part of the Contractor, the Contractor’s employees or agents, the Contractor shall, at the Contractor’s own cost, restore such property to a condition similar or equal to that existing before such damage was done, by repairing, rebuilding, or otherwise, as may be required by the Project Manager or duly authorized representative or shall make good such damage in a satisfactory manner; and in case of failure on the part of the Contractor to promptly so restore such property, or make good such damage, the Project Manager or duly authorized representative may, upon forty-eight (48) hours’ written notice, proceed to repair, rebuild, or otherwise restore such property, as may be necessary, and the cost thereof shall be deducted from any monies due or to become due the Contractor under the Contract; or Calvert County Government may deduct, from any monies due the Contractor, a sum sufficient, in the judgment of the Project Manager or duly authorized representative, to reimburse the owners of the property so damaged.

25. SURVEYS, PERMITS, AND REGULATIONS

Unless otherwise expressly provided for during the course of this Contract, Calvert County Government shall furnish the Contractor all surveys, necessary for the execution of work. The Contractor shall comply with all laws, codes, ordinances, rules, orders, and regulations relating to the performance of the work, the protection of adjacent property, and the maintenance of passageways, guard fences, or other protective facilities.

26. SUBLETTING OF CONTRACT OR ASSIGNMENT OF CONTRACT FUNDS

It is mutually understood and agreed that the Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of their contractual duties to any other person, firm, or corporation, without the previous written consent of Calvert County Government.

If the Contractor desires to assign their right to payment of the Contract, Contractor shall immediately notify Calvert County Government, in writing, of such assignment of right to payment.

In no case shall such assignment of Contract relieve the Contractor from their obligations or change the terms of the Contract.

27. STATUS OF CONTRACTOR AND SUBCONTRACTORS

RESERVED. No subcontracting shall be permitted under this contract.

28. COOPERATION AMONG SUBCONTRACTORS

RESERVED. No subcontracting shall be permitted under this contract.

29. TERMINATION OF CONTRACT

Calvert County Government may terminate a contract, in whole or in part, whenever Calvert County Government determines that such termination is in the best interest of Calvert County Government, without showing cause, upon giving written notice to the Contractor. Calvert County Government shall pay all reasonable costs incurred by the Contractor up to the date of termination. However, in no event shall the Contractor be paid an amount exceeding the price proposed for the work performed. The Contractor shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination.

When the Contractor has not performed or has unsatisfactorily performed the Contract, Calvert County Government may terminate the Contract for default. Upon termination for default, payment may be withheld at the discretion of Calvert County Government.