01_RFQ_11883_AN_Pavement_Condition_07.29.26.pdf

Sourcing Event ID 11883 PWP-690 (4-26) July 29, 2026

San Francisco Public Works

Request for Qualifications

As-Needed Pavement Condition Assessment Services 2026

This Solicitation can be viewed at SF City Partner Website https://sfcitypartner.sfgov.org/pages/index.aspx

Request for Qualifications Issuance July 29, 2026 Pre-Proposal Conference None Deadline for Questions August 12, 2026 – 4:00 PM, PST Proposal Due Date September 09, 2026 - 2:00 PM, PST Contract Manager: Jacky Ng Contract Administrator: Belle Macaranas

DPW-ProContracts@sfdpw.org

ATTACHMENTS

Attachment 1 – Proposer MQ Reference Form Attachment 2 – Billing Rates Schedule Form Attachment 3 – Contract Forms Attachment 4 – CMD Forms Attachment 5 – City’s Contract Terms Attachment 6 – Bidding on Public Sourcing Events Bidder Guide Attachment 7 – Bidding on Public Sourcing Events Supplier Guide https://sfcitypartner.sfgov.org/pages/index.aspx mailto:DPW-ProContracts@sfdpw.org

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Table of Contents DEFINITIONS ..................................................................................................................................................... III

SECTION 1 INTRODUCTION AND SCHEDULE

1.1 INTRODUCTION

1.2 ANTICIPATED CONTRACT AMOUNT AND TERM OF RESULTING CONTRACTS

1.3 SELECTION OVERVIEW

1.4 SOLICITATION SCHEDULE

1.5 PROPOSER QUESTIONS AND REQUEST FOR CLARIFICATIONS

1.6 SOLICITATION ADDENDA AND CHANGE NOTICES

SECTION 2 SCOPE OF SERVICES

2.1 GENERAL

2.2 TASK DESCRIPTIONS

SECTION 3 CITY’S SOCIAL AND ECONOMIC POLICY REQUIREMENTS

3.1 NONDISCRIMINATION REQUIREMENTS (“EQUAL BENEFITS”)

3.2 PREVAILING WAGE ORDINANCE

3.3 HEALTH CARE ACCOUNTABILITY ORDINANCE

3.4 MINIMUM COMPENSATION ORDINANCE

3.5 FIRST SOURCE HIRING PROGRAM

3.6 OTHER SOCIAL POLICY PROVISIONS

SECTION 4 LOCAL BUSINESS ENTERPRISE PROGRAM REQUIREMENTS

4.1 LOCAL BUSINESS ENTERPRISE SUBCONTRACTING PARTICIPATION REQUIREMENT

4.2 CMD LBE FORMS

4.3 CMD COMPLIANCE OFFICER

4.4 LBE PAYMENT AND UTILIZATION TRACKING

SECTION 5 EVALUATION AND SELECTION

5.1 EVALUATION OVERVIEW

5.2 MINIMUM QUALIFICATIONS

5.3 INITIAL SCREENING

5.4 WRITTEN PROPOSAL EVALUATION

5.5 ORAL INTERVIEW PROCESS

5.6 FINAL SELECTION PROCESS

SECTION 6 PROPOSAL SUBMITTAL REQUIREMENTS

6.1 TIME AND PLACE FOR SUBMISSION OF PROPOSALS

6.2 SF SUPPLIER PORTAL SUBMITTAL PROCESS

6.3 SUBMITTAL PACKAGES

6.4 PROPOSAL CONTENT

SECTION 7 CONTRACT AWARD

7.1 PROPOSAL SELECTION SHALL NOT IMPLY ACCEPTANCE

7.2 CYBERSECURITY RISK ASSESSMENT

7.3 CONTRACT TERMS AND NEGOTIATIONS

7.4 REGULATORY, LEGAL REQUIREMENT COMPLIANCE REQUIREMENTS PRIOR TO AWARD

7.5 CONTRACT SERVICE ORDER ADMINISTRATION

SECTION 8 TERMS AND CONDITION FOR RECEIPTS OF PROPOSALS

8.1 PUBLIC DISCLOSURE

8.2 LIMITATION ON COMMUNICATIONS DURING SOLICITATION

8.3 SOLICITATION ERRORS AND OMISSIONS

8.4 OBJECTIONS TO SOLICITATION TERMS

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8.5 CONFLICTS OF INTEREST

8.6 PROTEST PROCEDURES

8.7 DELIVERY OF PROTESTS

8.8 PROPOSAL TERM

8.9 REVISION TO PROPOSAL

8.10 PROPOSAL ERRORS AND OMISSIONS

8.11 FINANCIAL RESPONSIBILITY

8.12 PROPOSER’S OBLIGATIONS UNDER THE CAMPAIGN REFORM ORDINANCE

8.13 RESERVATIONS OF RIGHTS BY THE CITY

8.14 NO WAIVER

8.15 OTHER

PWP-690 (4-26) iii July 29, 2026

DEFINITIONS

The following definitions apply to this Solicitation:

1. “Local Business Enterprise” (LBE) – refers to a business that is certified as an LBE under SF Administrative Code §14B.3. Only certified Small and Micro-LBEs can be used to satisfy the LBE subcontracting participation requirement.

2. “Proposal” as used in this Solicitation shall mean the “Statement of Qualifications” submitted in response to this Solicitation, including all required forms, technical content, and attachments.

3. “Proposer” refers to any legal entity (ies) submitting a Proposal in response to this Solicitation, which may consist of Prime Consultant who will serve as the prime contractor, if selected by the City for a contract award, and any associated Sub-consultants.

4. “Sourcing Event”- refers to this solicitation, created and advertised through City’s Financials and Procurement System “PeopleSoft.” Bidders and Suppliers will post their proposals or bids in PeopleSoft through a Sourcing Event.

5. “Supplier” - refers to the Proposer(s) selected for contract award pursuant to this Solicitation, and an approved entity in the City’s PeopleSoft System or SF City Partner Website, “Supplier Portal.”

6. “Supplier Portal”- The City’s Financial and Procurement System, “PeopleSoft” also referred to as the SF City Partner Website.

Sourcing Event ID 11883 July 29, 2026 PWP-690 (4-26) 1 of 41

SECTION 1 INTRODUCTION AND SCHEDULE

1.1 Introduction

A. San Francisco Public Works (“Public Works”), a department of the City and County of San Francisco (“City”), is issuing this Request for Qualifications (“RFQ” or “Solicitation”) to solicit proposals from qualified consultants and or joint venture (JV) firms (“Proposers”). Public Works seek professional services for pavement condition assessment Services, and other related services on City projects on an as-needed basis.

B. When applicable and practical, Proposers are encouraged to engage contracting teams that reflect the City’s unique businesses and residents, including participation of businesses and residents from the City’s most disadvantaged communities. The City will not consider the race, ethnicity, general sexual orientation, or national origin of the Proposer’s staff, leadership, and/or board of directors when making contracting decisions.

The LBE Subcontracting Participation Requirement for this Contract has been waived by the Contract Monitoring Division (“CMD”).

C. The Selected Consultant, including its team of subconsultants, will support the Project Design and Development Division of Public Works in delivering these services as further described, in Section 2, Scope of Services.

D. Proposers may submit a Proposal as a Prime or as Joint Venture (JV) partners on one team only.

E. Consultants with billing classifications subject to prevailing wages on public works projects may not be awarded a contract unless such Consultants are registered with the Department of Industrial Relations (DIR) at the time of award. Please visit the DIR website for more information: http://www.dir.ca.gov/Public-Works/PublicWorks.html

F. The following list shows the current holders of Master Agreements with Public Works for As-Needed Pavement Condition Data Collection No. 3:

1. Adhara Systems, Inc.

2. Harris & Associates, Inc.

3. Nichols Consulting Engineers (NCE)

4. NM Applied Research Associates, Inc.

http://www.dir.ca.gov/Public-Works/PublicWorks.html

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2.2 Anticipated Contract Amount and Term of Resulting Contracts A. A contract awarded pursuant to this Solicitation shall be non-exclusive and have a maximum term of 1,825 Calendar days (5 years).

B. The City anticipates awarding multiple master agreements, each with a not-to-exceed (“NTE”) value of $400,000 over the five-year term. Public Works reserves the right, consistent with City contracting requirements, to adjust the number of contracts

C. Work will be issued through Contract Service Orders (CSOs) throughout the contract duration. Individual CSO’s may exceed the threshold amount, currently at $1,170,000, only with pre-approval from the Director of Public Works. The Threshold Amount is subject to change per San Francisco Administrative Code Sec. 6.1.

D. Since this is an “As-Needed” contract, award of a master agreement does not guarantee that the selected firms will perform all or any portion of the services described in this RFQ, nor does it guarantee that the maximum amount will be expended. The maximum contract dollar amount does not represent a guaranteed revenue source for any of the selected firms.

1.3 Selection Overview

A. San Francisco Public Works intends to award up to four (4) contracts (master agreements) to Proposers that meet the Minimum Qualifications of this Solicitation and obtain the highest-ranking scores. Responsive Proposals will be evaluated by a panel (“Evaluation Panel”) consisting of one or more parties with expertise related to services being procured through this Solicitation. The Evaluation Panel may include staff from various City departments. Proposals will be evaluated based on the criteria outlined herein. If applicable, a CMD Contract Compliance Officer will assess Proposal compliance with Local Business Enterprise (LBE) requirements and assign a rating bonus to Proposal scores. The CMD-adjusted scores (if applicable) will then be tabulated, and Proposers will be ranked starting with the Proposer receiving the highest score, then continuing with the Proposer receiving the second highest score, and so on.

B. Work under these contracts will be distributed, at the discretion of the City, among the selected firms or teams, based on the best match of qualifications and expertise to particular projects, and the firms’ performance on this contract. The Consultant shall provide all services, labor, materials, and equipment necessary to perform the work.

1.4 Solicitation Schedule

A. Tentative Schedule. The anticipated schedule for this Solicitation is set forth below. The following dates are tentative and subject to change. It is the responsibility of the Proposer to check for any Addenda to this Solicitation or other pertinent information posted in the City’s SF City Partner Website: https://sfcitypartner.sfgov.org/.

B. The City accepts no responsibility to any prospective consultant or sub-consultant, financially or otherwise, for the failure of any contingency requiring the postponement or cancellation of this Solicitation.

https://sfcitypartner.sfgov.org/

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C. If necessary, Public Works reserves the right to conduct Oral interviews. If exercised, interviews may occur sometime in October 2026.

Request for Qualifications Issuance July 29, 2026

Pre-Proposal Conference None

Deadline for Questions August 12, 2026 – 4:00 PM, PST

Proposal Due Date September 09, 2026 - 2:00 PM, PST

Issue Notice of Evaluation Results October 2026

Period for Protesting Notice of Evaluation Results

Within five (5) business days of the City's issuance of a Notice of Evaluation Results

Notice of Intent to Award October 2026

1.5 Proposer Questions and Request for Clarifications

A. Pre-proposal Conference will not be held for this project.

B. All requests for clarification of any ambiguities, discrepancies, inconsistencies or questions concerning the RFQ, must be in writing via email to DPW-ProContracts@sfdpw.org before the deadline stated in Section 1.4. Proposers who fail to submit questions concerning this RFQ and its requirements will waive all further rights to protest based on the specifications and conditions herein.

C. A written Addendum will be issued to address questions received and to provide any new information or significant changes to the RFQ. The Addendum will be posted publicly, and it is the responsibility of the Proposer to check for Addenda and other updates on the City’s Supplier Portal at: https://sfcitypartner.sfgov.org/pages/Events- BS3/event-search.aspx.

1.6 Solicitation Addenda and Change Notices

A. The City may modify this Solicitation, prior to the Proposal due date, by issuing an

Addendum to the Solicitation, which will be posted on the City’s City Partner Website.

Every Addendum will create a new version of the Sourcing Event and Proposers must monitor the event for new versions. The Proposer shall be responsible for ensuring that its Proposal reflects any and all Solicitation Addenda issued by the City prior to the Proposal due date regardless of when the Proposal is submitted. Therefore, the City recommends that the Proposer consult the website frequently, including shortly before the Proposal due date, to determine if the Proposer has downloaded all Solicitation Addenda. It is the responsibility of the Proposer to check for any Addenda, Questions and Answers documents, and updates, which may be posted to the subject Solicitation.

Proposers will be required to certify acknowledgement of Addenda issued to this RFQ as provided in Attachment 3, Contract Forms, as part of its Proposal.

mailto:

https://sfcitypartner.sfgov.org/pages/Events-BS3/event-search.aspx https://sfcitypartner.sfgov.org/pages/Events-BS3/event-search.aspx

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B. Any interpretation of modifications and clarifications in this RFQ will be made by written addenda and shall become part of the RFQ and any contract awarded. The City shall be bound only by the written terms of this RFQ and any addenda hereto. The City will not be responsible for any other explanation or interpretation. Oral statements shall not be relied upon as legitimate responses and shall not be binding.

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SECTION 2 SCOPE OF SERVICES

2.1 General

A. The work for this Contract is expected to be performed by the Prime Consultant and does not require a subconsultant as part of the team. The Scope of Work shall be used as a general guide and is not intended to be a complete list of all services that may be required or desired.

B. The Prime Consultant shall provide professional pavement condition assessment services, on as-needed basis, in a coordinated and integrated manner for each designated project. Services shall be performed with the involvement of in-house resources necessary to execute a given scope.

2.2 Task Descriptions

The Consultant shall provide specialized professional pavement condition assessment, data collection, and analysis services to support the Public Works Street Resurfacing Program on as-needed basis, including but not limited to the following:

The Consultant shall expand upon this description of work and/or add tasks needed to deliver a given scope.

A. The Consultant, on an as-needed basis, shall provide expert analysis and consultation to the Public Works Street Resurfacing Program. The Consultant shall perform site-specific pavement management and engineering services, which shall include, but is not limited to:

1. Coordinate and conduct pavement condition surveys, collect and verify pavement condition data from San Francisco’s roadway network using the current standards established by the Metropolitan Transportation Commission (MTC);

2. Provide expert examination and analysis, reports, graphs, raw data and other information of pavement conditions within San Francisco’s roadway network, which may include other roadway assets;

3. Evaluate pavement conditions within the Public Works Street Resurfacing Program

4. Review and analyze pavement reports;

5. Prepare technical memoranda, summary and detailed reports, tables, graphs, raw and processed data, and other supporting documentation necessary to support program planning, prioritization, and reporting;

6. Perform recommended further studies; and

7. Use a pavement management and mapping system (PMMS) application for the collection, maintenance, and analysis of pavement data.

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SECTION 3 CITY’S SOCIAL AND ECONOMIC POLICY REQUIREMENTS

The San Francisco Municipal Code establishes a number of requirements for people seeking to do business with the City (“Social and Economic Policy Requirements”). These Social and Economic Policy Requirements can be found in Attachment 5, City’s Contract Terms, which Proposers are encouraged to carefully review. The Social and Economic Policy Requirements set forth below are not intended to be a complete list of all Social Policy Requirements applicable to this Solicitation and any contracts awarded from it.

3.1 Nondiscrimination Requirements (“Equal Benefits”)

Proposers awarded any contract exceeding $230,000 (the City’s “Minimum Competitive Amount”), may not, during the term of the Contract discriminate in the provision benefits between employees with domestic partners and employees with spouses, and/or between the domestic partners and spouses of such employees, where the domestic partnership has been registered with a governmental entity pursuant to state or local law authorizing such registration. This Equal Benefits requirement applies in any of the contractor’s operations in San Francisco, on real property owned by San Francisco, or where work is being performed for the City elsewhere in the United States, subject to the conditions set forth in San Francisco Labor and Employment Code Articles 131 and 132. Contractors must submit a declaration confirming that the business complies with the Equal Benefits law. Refer to Attachment 5, City’s Contract Terms for additional details related to the application of this Ordinance to a contract awarded pursuant to this Solicitation. For more information, visit the Contract Monitoring Division (CMD) website. Proposers shall declare compliance with this ordinance, using the form provided in Attachment 3, Contract Forms, as part of the Proposal.

3.2 Prevailing Wage Ordinance

Services to be performed by an awarded Contractor under this Solicitation will involve the performance of work covered by the California Labor Code Sections 1720 and 1782, as incorporated within Section 6.22(e) of the San Francisco Administrative Code, (collectively, “Covered Services”), which is incorporated into this Agreement as if fully set forth herein and will apply to any Covered Services performed by Contractor and its subcontractors. Refer to Attachment 5, City’s Contract Terms for additional details related to the application of this Policy to a contract awarded pursuant to this Solicitation.

All craft and trade positions that are under the purview of the California Department of Industrial Relations (DIR) are required to be paid prevailing wage rates and will be required to submit, at a minimum, monthly certified payroll reports.

Pursuant to Section 1776 of the California Labor Code, no progress payments will be processed until consultant and/or subconsultants have submitted to the City a certified payroll for the time period involved for all employees including subcontractors, suppliers, or creditors working on the job site.

Each consultant and subconsultants may be required to submit weekly certified payroll records (CPRs) and labor compliance documentation using DIR’s electronic certified payroll reporting system.

Electronic submittal of the certified payroll records and labor compliance documents shall occur via an online system on the World Wide Web through a web browser. Each consultant shall be https://www.sf.gov/equal-benefits-program https://www.sf.gov/equal-benefits-program

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Use of the LCPtracker may require consultants and/or subconsultants to enter additional data relating to weekly payroll information, including, but not limited to, employee identification, labor classification, total hours worked, and hours worked on this project, and wage and benefit rates paid.

The City will provide basic training in the use of the LCPtracker at a scheduled training session.

To view the latest training and webinar schedule, please click on the following link https://www.sf.gov/take-payroll-training.

The Consultant(s) shall comply with the electronic submittal of certified payroll records and labor compliance documentation at no additional cost to the City.

The City will not be liable for costs arising from the delay in making progress payments due to the Consultant(s) failure to make a timely or accurate submittal of the certified payroll.

3.3 Health Care Accountability Ordinance

A Proposer selected pursuant to this Solicitation shall comply with Labor and Employment Code Article 121 For each Covered Employee, the awarded Contractor shall provide the appropriate health benefit set forth in Article 121.3. If the awarded Contractor chooses to offer the health plan option, such health plan shall meet the minimum standards set forth by the San Francisco Health Commission. Information about and the text of Article 121, as well as the Health Commission’s minimum standards, is available on the web at http://sfgov.org/olse/hcao. An awarded Contractor is subject to the enforcement and penalty provisions in Article 121. Any Subcontract entered into by the awarded Contractor shall require any Subcontractor with 20 or more employees to comply with the requirements of the HCAO and shall contain contractual obligations substantially the same as those set forth in this Section. Refer to Attachment 5, City’s Contract Terms for additional details related to the application of this Policy to a contract awarded pursuant to this Solicitation. Proposers shall declare compliance with this ordinance, using the form provided in Attachment 3, Contract Forms, as part of the Proposal.

3.4 Minimum Compensation Ordinance

A Proposer selected pursuant to this Solicitation shall comply with Labor and Employment Code Article 111. For each Covered Employee, the awarded Contractor shall pay no less than the minimum compensation required by San Francisco Labor and Employment Code Article 111, including a minimum hourly gross compensation, compensated time off, and uncompensated time off. An awarded Contractor is subject to the enforcement and penalty provisions in Article

111. Information about and the text of Article 111 is available on the web at http://sfgov.org/olse/mco. An awarded Contractor is required to comply with all of the applicable provisions of Article 111, irrespective of the listing of obligations in this Section.

Refer to Attachment 5, City’s Contract Terms for additional details related to the application of this Policy to a contract awarded pursuant to this Solicitation. Proposers shall declare compliance with this ordinance, using the form provided in Attachment 3, Contract Forms, as part of the Proposal.

https://www.sf.gov/take-payroll-training http://sfgov.org/olse/hcao http://sfgov.org/olse/mco

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3.5 First Source Hiring Program

A Proposer selected pursuant to this Solicitation shall comply with all of the applicable provisions of the First Source Hiring Program, Chapter 83 of the San Francisco Administrative Code (entitled “First Source Hiring Program”) for all design and construction related professional services work. Over the life of the contract, the Successful Proposer shall make good-faith efforts to hire a minimum number of referrals from the First Source Hiring Program to fulfill new and available entry-level positions. The number of referrals to be hired is based on the Construction Management Fee Schedule as set by the First Source Administrator. The Successful Proposer shall incorporate provisions of the First Source Hiring Program into any Joint Venture Partnership and shall require subcontractors to do the same.

For more details, visit the Office of Economic and Workforce Development (OEWD) website at:

www.sf.gov/departments--office-economic-and-workforce-development. Questions should be directed to the designated Workforce Contract Compliance Officer, or to the CityBuild Compliance Manager at 628-652-8400, CityBuild@sfgov.org. Proposers shall declare compliance with this ordinance, using the form provided in Attachment 3, Contract Forms, as part of the Proposal.

3.6 Other Social Policy Provisions

Attachment 5, City’s Contract Terms, identifies the City’s applicable social policy provisions related to a contract awarded pursuant to this Solicitation. Proposers are encouraged to carefully review these terms and ensure they are able to comply with them.

http://www.sf.gov/departments--office-economic-and-workforce-development mailto:CityBuild@sfgov.org

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SECTION 4 LOCAL BUSINESS ENTERPRISE PROGRAM REQUIREMENTS

4.1 LOCAL BUSINESS ENTERPRISE SUBCONTRACTING PARTICIPATION REQUIREMENT

The requirements of the Local Business Enterprise Ordinance set forth in Chapter 14B of the San Francisco Administrative Code as it now exists or as it may be amended in the future (collectively, the “LBE Ordinance”) shall apply to this Solicitation.

A. LBE Subcontracting Participation Requirement

The LBE subcontracting requirements for this RFQ are waived.

B. LBE Good Faith Efforts Requirement

The Good Faith Efforts Requirement is not applicable.

C. Application of LBE Rating Bonuses.

The City strongly encourages proposals from qualified LBEs. In accordance with Chapter 14B, the following rating bonuses apply to proposers certified by CMD as an LBE, and to joint venture partners in the same discipline that meet the required levels of participation as identified below.

Certification applications may be obtained at https://sfgov.org/cmd/applications or by submitting an online application for certification and recertification through the City and County of San Francisco’s Supplier Portal (SF City Partner Website).

1. LBE Rating Bonuses are applied to Proposers’ scores at each phase of the Solicitation evaluation and selection process as shown below:

LBE or Joint Venture Participation Level Rating Bonus

Joint Venture (JV) Prime Proposer with LBE participation that equals or exceeds 35%, but less than 40%

5%

JV prime proposer with LBE participation that equals or exceeds 40% 7.5%

JV between LBE prime proposers, or an LBE proposer on its own 10%

SBA-LBE proposer*

* Pursuant to Section 14B.7(E), a 5% rating bonus does not apply if it would adversely affect a Small or Micro-LBE proposer or a JV with LBE participation.

Pursuant to Section 14B.7(F), SBA-LBEs are not eligible for the rating bonus when joint venturing with a non-LBE firm. However, if the SBA-LBE joint ventures with a Micro-LBE or a Small-LBE, the joint venture will be entitled to the joint venture rating bonus only to the extent of the Micro-LBE or Small-LBE participation, as outlined in CMD Attachment 2, Section 2.01 (Attachment 4 of this RFQ).

5% https://sfgov.org/cmd/applications

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2. Joint Venture Requirements. If applying for a rating bonus as a Joint Venture (JV), the following requirements apply:

a. Each JV partner must meet the minimum qualifications for the Prime or Joint Venture Partner as outlined in the Request for Qualifications (RFQ).

b. Each JV partner must be listed to perform prime level work. Any applicable license must be held as required under the Minimum Qualifications.

c. The LBE must be an active partner in the joint venture and must perform work, manage the job and take financial risks in proportion to the required level of participation stated in the proposal.

d. The LBE must be responsible for a clearly defined portion of the work to be performed and shared in the ownership, control, management responsibilities, risks, and profits of the joint venture. The portion of the LBE joint venture’s work shall be set forth in detail separately from the work to be performed by the non- LBE joint venture partner. The LBE joint venture’s portion of the contract must be assigned a commercially useful function.

e. A JV partner shall not submit a proposal as a partner in another Joint Venture team or as a separate Prime for this RFQ.

f. A Prime or JV partner can be a subconsultant to another team submitting a proposal for this RFQ.

4.2 CMD LBE Forms

Although LBE Subcontracting Participation Requirements do not apply to Contracts awarded pursuant to this Solicitation, Proposers responding to this Solicitation must submit response packages that include the CMD LBE Forms included in Attachment 4 of this RFQ for Architecture, Engineering & Professional Services Contracts at https://www.sf.gov/resource/2022/lbe-contract-requirements-cmd-attachments

The applicable forms are:

1. CMD Form 2A – CMD Contract Participation Form

2. CMD Form, CMD Joint Venture Form (if applicable)

4.3 CMD COMPLIANCE OFFICER

The CMD Compliance Officer (CCO) for this RFQ is:

James Chung City and County of San Francisco Contract Monitoring Division Email: James.Chung@sfgov.org Website: www.sfgov.org/cmd https://www.sf.gov/resource/2022/lbe-contract-requirements-cmd-attachments https://www.sf.gov/resource/2022/lbe-contract-requirements-cmd-attachments mailto:James.Chung@sfgov.org http://www.sfgov.org/cmd

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4.4 LBE PAYMENT AND UTILIZATION TRACKING

Where applicable, the successful prime consultant(s) and all participating subconsultants must use the Settlements module on the SF City Partner website to submit CMD Payment Affidavits by confirming payments and entering payment data, unless instructed otherwise by CMD. Failure to submit all required payment information to the City’s Financial System with each payment request may result in withholding of 20 % of the payment due. If assistance is needed, please contact user support at 1.415.944.2442 or by emailing sfcitypartnersupport@sfgov.org. Self- Service Training is also located on the web at:

https://sfcitypartnersupport.sfgov.org/support/solutions/11000049611.

mailto:sfcitypartnersupport@sfgov.org https://sfcitypartnersupport.sfgov.org/support/solutions/11000049611

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SECTION 5 EVALUATION AND SELECTION

5.1 Evaluation Overview

This section outlines the process for evaluating the Proposals received in response to this Solicitation. Responsive Proposals will be evaluated by an Evaluation Panel with expertise relevant to the scope of services described in this Solicitation. The evaluation process will consist of the phases specified below, with the criteria and point allocations identified. Only Proposers that meet the Minimum Qualifications will advance to the scored evaluation phases.

The City, at its sole discretion, may conduct Oral Interviews following the Written Proposal Evaluation phase. If Oral Interviews are not conducted, Proposers will be ranked based on their average Written Proposal scores. If Oral Interviews are conducted, the final ranking will be based on the combined Written Proposal and Oral Interview scores. The highest-ranked Proposers will be eligible to proceed with contract award, subject to the terms of this Solicitation and all required City approvals.

Evaluation Phase Maximum Points

Phase 1 - Minimum Qualifications Pass/Fail

Phase 2 - Written Proposal (SOQ) 1000 Points

Phase 3 - Oral Interview (Optional) 100 Points

Maximum Possible Total: 1100 Points

5.2 Minimum Qualifications

Proposers must submit Attachment 1, Proposer’s MQ Reference Form, identifying where in the Proposal each MQ is addressed.

The minimum qualifications (“MQs”) set forth below are required for a Proposer to advance to the scored evaluation phases of this Solicitation. For each MQ, the Proposer must demonstrate how the requirement is met within its Proposal, using relevant information and supporting documentation and sufficient detail for the City to make a pass/fail determination. Proposals that do not demonstrate that the Proposer meets the applicable MQs by the submittal deadline may be deemed non-responsive and will not be eligible for further consideration.

A. Prime Consultant or Joint Venture (JV) Partners Qualifications

The Prime Proposer must demonstrate the expertise and experience necessary to perform the scope of work described in this RFQ. At a minimum, the Prime Consultant, or if the Proposer is a joint venture, the Lead JV Partner, or their Key Staff, must possess the following qualifications.

Note: *Key Staff shall mean, an owner, partner or principal responsible for making significant administrative and business decisions on behalf of the firm.

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MQ Prime Consultant Minimum Qualifications Requirements

The Prime Consultant, Lead JV Partner, or its Key Staff must have a minimum of five (5) years of business experience in performing professional pavement condition assessment services. The experience need not be with the same firm.

The Prime Consultant, Lead JV Partner, or its Key Staff must demonstrate experience on minimum of three (3) government-agency projects contracts within the last five (5) years that are similar in scope to the services described in this RFQ. The firm must have served as the Prime Consultant or Lead JV Partner on each qualifying project. If relying on Key Staff experience, the individual must have served in a lead role, such as Project Manager or Lead Technical Specialist, for the Prime Consultant or Lead JV Partner on each qualifying project.

For a Joint Venture, the 3 projects may be satisfied collectively by the JV Partners, provided that at least two (2) qualifying projects shall be from the Lead JV Partner and one (1) project shall be from the Non-Lead JV Partner.

An ongoing project may qualify if, by the Proposal due date, at least 50% of the pavement condition assessment scope under the project have been completed.

The Prime Consultant or Lead JV Partner must be licensed to use Metropolitan Transportation Commission (MTC)’s StreetSaver software sufficient to perform the services described in this RFQ.

Provide verification in the Proposal appendix.

The Prime Consultant or Lead JV Partner must hold current MTC Vendor Certification. Provide current verification in the Proposal appendix.

The Prime Consultant or Lead JV Partner must be currently prequalified by MTC -s for Pavement Management Technical Assistance Program (P-TAP) contracts. Provide current verification in the Proposal appendix.

B. If proposing as a joint venture, the Non-Leading JV Partner must demonstrate through the firm’s own qualifications , substantial financial capability, reliability, corporate strength and depth as well as significant knowledge, and breadth of experience in providing professional pavement condition assessment related services necessary to successfully perform its role and responsibilities.

Note: Demonstrate experience in a lead role (as Prime, Principal or Lead Role)

MQ Non- Leading JV Partner Minimum Qualifications Requirements

The Non-Lead JV Partner or its Key Staff must have a minimum three years of business experience in performing professional pavement condition assessment services s. The experience need not be with the same firm.

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MQ Non- Leading JV Partner Minimum Qualifications Requirements

The Non-Lead JV Partner or its Key Staff must have a minimum of one

(1) project completed for government agencies within the last five (5) years that are similar in scope to the services described in this RFQ.

Key Staff must have served in a lead role for the Prime Consultant or Lead JV Partner on each qualifying project.

8 The Non-Lead JV Partner must be licensed to use MTC’s StreetSaver software. Provide verification in the Proposal appendix.

C. Lead Personnel Qualifications

The Proposer’s Lead Personnel must possess the following minimum qualifications.

Note: Lead Engineer and the Project Manager may be the same person.

MQ Lead Personnel Minimum Qualifications Requirements

Each proposed Project Manager or Lead Engineer must have a minimum of five (5) years of relevant professional experience in their field of expertise.

The proposed Lead Engineer must hold a current and valid registration as a licensed Professional Engineer in the State of California. Provide a copy of the license in the Proposal appendix.

Familiarity with MTC’s StreetSaver software. Provide documentation of StreetSaver course completion, if available. or proof of attendance for StreetSaver workshop or webinar.

At least three (3) relevant and verifiable projects similar in scope to the services described in this RFQ. Describe each project in narrative form, supported by the résumé of the proposed Lead Personnel.

D. Pavement Condition Rater Qualifications

MQ Pavement Condition Rater Minimum Qualifications Requirements

13 All pavement condition raters must possess a current MTC Rater Certificate. Provide copies of the certificates in the Proposal appendix.

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5.3 Initial Screening

Public Works and CMD Compliance Officer will review all submittals for initial responsiveness.

Public Works will determine whether the Proposer meets the applicable Minimum Qualifications specified in Section 5.2, and CMD will determine whether the Proposal complies with the applicable LBE requirements.

This screening is a pass/fail determination. Any Proposal that does not meet the MQs will not be eligible for further consideration. For Joint Ventures (JVs), each partner must meet the MQs applicable to its proposed role, be identified to perform Prime-level work, and hold any license required of this partner by this RFQ.

The City reserves the right to request clarifications from Proposers before rejecting a Proposal for failure to meet the MQs.

5.4 Written Proposal Evaluation

A. Responsive Proposals will be evaluated by an Evaluation Panel comprised of individuals who are knowledgeable on the subject matter of this RFQ. The Evaluation Panel may include staff from Public Works, other City agencies, and/or outside organizations.

Public Works staff closely involved in the preparation of the RFQ will not participate in the Evaluation Panel. Proposals will be evaluated based on the criteria outlined in the table below, each of which is addressed in more detail herein RFQ.

B. If the number of responsive firms is equal to or fewer than the number of contracts to be awarded, the City may, at its sole discretion, cancel the written proposal evaluation process and award contracts directly to the responsive firms.

C. The Evaluation Panel will evaluate and score Written Proposals in accordance with the criteria and point scale itemized below:

Written Proposal Evaluation Criteria Maximum Points

Introduction and Executive Summary 25 Prime Consultant Qualifications 400 Prime Lead Personnel Qualifications 100 Technical Qualifications 300 Team Qualifications 150 Overall Approach 25

TOTAL: 1000

D. If applicable, a CMD Contract Compliance Officer will assess Proposal compliance with LBE requirements and assign a rating bonus to Proposal scores. The CMD-adjusted scores (if applicable) will then be tabulated, and Proposers will be ranked starting with the Proposer receiving the highest score, then continuing with the Proposer receiving the second highest score, and so on.

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E. Proposers who obtained a minimum CMD-adjusted score of 600 (60% of the total 1000) points will be evaluated to continue to the next step of the selection process.

F. Proposers will be shortlisted to continue to the optional Oral Interview phase. At its sole absolute discretion, the City reserves the right to change the number of firms to be short-listed depending on the number of proposers and/or the results of the written scores.

G. The City reserves the right to cancel the optional oral interviews.

5.5 Oral Interview Process

A. If the City conducts an oral interview, the Selection Panel will hold oral interviews with the short-listed proposers. The Public Works Contract Manager will notify the short-listed Proposers, via e-mail, regarding the format, schedule and general rules of the interview.

B. The oral interview team is limited to no more than seven (7) participants, including subconsultants. The City reserves the right to limit participation in the panel interviews to Proposers’ key/lead team members and to exclude, for example, sub-consultants on multiple teams. Each member shall participate in only one interview team.

C. The interview evaluation process may include (and be scored based) either a presentation followed by interview questions from the selection panel, or a presentation only. If questions are included, the same set of questions will be used for all short-listed Proposers. The questions may include and be related to the Proposers’ and key/lead team members’ qualifications, their work approach, project task descriptions, team organization, and any questions which seek to clarify Proposal components. Proposers may also be scored on follow-up questions if clarification of Proposer’s responses is necessary. The Evaluation Panel will proceed to evaluate each Proposer based on each Proposer’s presentation and responses.

D. The selection panel will proceed to evaluate each Proposer independently based on each of the Proposer’s presentations and responses to the selection panel’s questions, if applicable. Each question will be weighed according to its importance.

E. The City, at its own discretion, may select a different panel for the interview phase, or use the same selection panel from the written proposal evaluation to interview the short-listed firms.

F. Unless otherwise instructed, Proposers must bring their own presentation equipment or material. The City may request that Proposers provide copies of their presentation (in electronic or hard copy format) for distribution to the Evaluation Panel and Contract Manager.

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5.6 Final Selection Process

A. The City may award a contract to Proposers that meet the Minimum Qualifications of this Solicitation with the top four (4) highest-ranking scores. The final selection will be based on the combination of scores from the Written Proposal Evaluation and, if conducted, the Oral Interview Evaluation.

B. The average of the scores from all panel members for each firm will be tabulated as follows:

Evaluation Phases Maximum Points Written Proposal (Average Score) 1000 points Oral Interview – Optional (Average Score) 100 points

Total 1100 points

C. In the event that the oral interview evaluation process is cancelled, then the final scores will be based only on the written proposal evaluation scores.

D. The final scores will be submitted to CMD for application of any appropriate rating bonuses, if applicable. This action by CMD will determine the final rankings.

E. Public Works will issue a Notice of Evaluation Results to all Proposers by email. Public Works will issue a Notice of Intent to Award to the selected Proposers by e-mail.

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Section 6 PROPOSAL SUBMITTAL REQUIREMENTS

Proposers shall follow the proposal response requirements and instructions described below.

Any Proposal that does not demonstrate that the Proposer meet the requirements specified below may be considered non-responsive and will not be eligible for award of the contract.

6.1 Time and Place for Submission of Proposals

A. Prior to the Proposal submission deadline, Proposers must upload their complete Proposals into the Supplier Portal (accessible through the SF City Partner Website):

https://sfcitypartner.sfgov.org/pages/index.aspx. Late submissions will not be accepted.

Each original Proposal received will be screened to ensure that all content required by this Solicitation. Partial or complete omission of any required content may disqualify Proposals from further consideration. Failure to adhere to these requirements may result in rejection of the Proposal.

B. To submit a Proposal, a Proposer must be registered in the City Partner Website (“SF City Partner Portal”), as a Sourcing Bidder or registered Supplier. Proposers who are already registered Suppliers must submit their Proposal under their Supplier account, not as a Bidder. If a Proposer already has a Bidder/Supplier ID, there is no need to register again, and a duplicate account must not be created.

C. Proposers are encouraged to upload their Proposals to the SF Supplier Portal as early as possible to address any technical issues that may arise during the submission process. In the event a Proposer is unable to upload its complete Proposal into the SF Supplier Portal, Proposer must email its Proposal to the Contract Administrator whose name and contact information appear on the cover page of this Solicitation prior to the Proposal submission deadline and request confirmation of receipt. Proposer must include in its email:

(1) Documentation (e.g. screenshots) verifying its inability to upload its Proposal into the SF Supplier Portal

(2) A detailed justification explaining why it was not able to have the issue addressed prior to the submission deadline.

(3) Copy of email or ticket submitted to Supplier Help Desk.

D. For system assistance, visit the SF City Partner website or contact the Supplier Help Desk at sfcitypartnersupport@sfgov.org or 415-944-2442.

6.2 SF Supplier Portal Submittal Process

To ensure successful submission of proposals, Proposers who are NOT currently registered in the SF City Partner Portal as a Supplier must follow the instructions outlined below. If your company has a registered Supplier account, you must submit a proposal as a Supplier, and should not register and create another account.

https://sfcitypartner.sfgov.org/pages/index.aspx https://sfcitypartner.sfgov.org/pages/BS3/login.aspx

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For assistance determining your company’s bidder/supplier account or other technical issues, contact Supplier Help Desk at sfcitypartnersupport@sfgov.org or call (415) 944-2442. For logins and password resets, contact IT Help Desk at DTIS.helpdesk@sfgov.org or (628) 652 – 5000. For guidance on the SF City Partner Submittal Process, refer to Attachments 6 or 7 of this Solicitation.

A. Register your organization to start placing bids with the City

Step 1: Visit https://sfcitypartner.sfgov.org/pages/index.aspx and register as a “Bidder”

Step 2: Follow instructions for converting your BIDDER ID to a SUPPLIER ID. This will require you to register with the City Tax Collector’s Office and submit the online 12B Declaration for Article 131 (Equal Benefits Program) compliance through the Supplier portal. Once these forms have been completed, submitted, and processed, you will be notified via email with your organization's new Supplier ID. That email will also provide instructions for completing your Supplier registration.

• City Business Tax Registration Inquiries: For questions regarding business tax registration procedures and requirements, contact the Tax Collector’s Office at (415) 554-4400 or, if calling from within the City and County of San Francisco, 311.

• Equal Benefits Program Inquiries: For questions concerning the San Francisco Labor and Employment Code Articles 131 and 132, go to: www.sfgov.org/cmd.

6.3 Submittal Packages

Proposers must complete and upload the required attachments electronically listed and through the SF City Partner Website at https://sfcitypartner.sfgov.org as part of their Proposal.

For step-by-step directions on viewing, editing, and placing a bid (submitting a proposal) on Public Sourcing Events, refer to Attachments 6 or 7, as applicable to your bidder status.

A. Proposers must submit the following electronic files in searchable Adobe PDF format.

1. Minimum Qualifications Reference Form (Attachment 1) File Name: “[Company Name] _11883 MQ Reference Form”

2. Proposal (Statement of Qualifications)

File Name: “[Company Name] _11883_Proposal”

3. Billing Rate Schedule (Attachment 2) File Name: “[Company Name] _11883_Billing Rate Schedule”

4. Required Contract Forms (Attachment 3)

File Name: “[Company Name] _11883_ContractForms”

5. Required CMD Forms (Attachment 4)

File Name: “[Company Name] _11883_CMDForms”

Note: Enter 1 in the “Your Unit Bid Price” field, as this RFQ is not evaluated based on price.

mailto:DTIS.helpdesk@sfgov.org https://sfcitypartner.sfgov.org/pages/index.aspx http://www.sfgov.org/cmd

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B. All PDF Files shall follow the following specifications. Information must Upload the required Contract Forms as provided in Attachment 4 in Excel format titled: “[Company Name]_11866_Billing Rate Schedule”be provided at a level of detail that enables effective evaluation and comparison between Proposals. Failure to follow formatting, submission, or content requirements, as well as page limit restrictions (if any), may negatively impact the evaluation of your Proposal.

1. File size: Each PDF file shall not exceed 18 MB.

2. Font: Minimum 11-point font, legible font (e.g., Arial, Calibri, or Times New Roman).

3. Page Size and Margins: Pages shall be formatted for letter-size paper (8.5 x 11) paper. With margins of at least 0.5 inch on all sides, excluding headers and footers.

Tabloid-size pages (11x17) may be used for tables, organizational charts or other graphical information and will count as one page.

4. Page Orientation: Pages should be properly oriented for on-screen viewing.

5. Page Numbering: Number all pages consecutively using Arabic numerals, beginning with page 1. Do not use Roman numerals or leave pages unnumbered. Document page numbers should correspond to the page numbers displaced by the PDF reader.

6. Source of Electronic Files: Avoid image-based PDF files whenever possible. Scanned files shall be text searchable. If optical character recognition (OCR) is used, verify the converted text for accuracy.

7. Document Navigation: Documents of five pages or more shall include a table of contents and bookmarks should correspond to the table of contents and include major tables, figures, references, appendices and attachments, as applicable. No more than four bookmark levels are recommended. Hyperlinks should remain functional after upload.

8. Initial View Settings PDF files with bookmarks should open with the Bookmarks Panel and Page displayed. Files without bookmarks should open in Page Only view.

Magnification and Page Layout should remain at the default settings.

9. Optimization and Image compression: Optimize PDF files for fast web viewing.

Compress images as needed without reducing readability.

10. Restrictions: PDF files shall not contain JavaScript, dynamic content (e.g., audio, video, or special effects), embedded files, 3D content, or annotations, except electronic signatures.

11. Security: PDF files shall not be password protected or restrict opening, printing, searching, selecting text and graphics, or adding comments.

12. Signatures: Electronic signatures are preferred. Scan signed pages at 300 dpi.

13. Compatibility: PDF files shall be readable using Adobe Reader or Acrobat and shall not require additional software or plug-ins.

14. Versions: PDF files shall be readable by Adobe Reader or Acrobat (versions 10 or higher) and shall not require additional software or plugins to be read and navigated.

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6.4 Proposal Content

Proposers must submit a complete Written Proposal (Statement of Qualifications) consisting of the items set forth below.

The Proposal shall be clear and concise, responsive to all RFQ requirements, and shall include a…