01 11 21 Request for Proposal to Design Build - Revised 5-26-21.docx
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- Solicitation number
- 36C77621R0156
About this file
This federal contracting opportunity is a pre-solicitation notice for a design-build contract to construct a parking structure at the William S. Middleton Memorial Veterans Hospital in Madison, Wisconsin. The contractor shall provide all labor, materials, tools, equipment, and professional services necessary for design, construction, and closeout of the project, including a multi-story precast concrete parking structure with approximately 350,000 square feet and five levels accommodating 900 to 1,000 parking spaces. Additional requirements include a three-bay truck dock facility with 6,000 square feet of warehouse space and connecting corridor. Relevant disciplines include architectural, structural, civil, geotechnical, mechanical, electrical, fire protection, and security systems. The solicitation will be a request for proposal conducted under the two-phase design-build selection procedures in FAR Part 36.3 and evaluated according to the solicitation. It will be advertised as a total service-disabled veteran-owned small business set-aside with a NAICS code of 236220 and size standard of $39.5 million. The period of performance is approximately 485 calendar days from notice to proceed with a magnitude of construction between $10-20 million.
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607-396, Construct Parking Structure May 20, 2021 Wm. S. Middleton Memorial Veterans Hospital Madison, Wisconsin 53705
SECTION 00 11 21
REQUEST FOR PROPOSAL TO DESIGN BUILD
Construct Parking Structure 607-396 Wm. S. Middleton Memorial Veterans Hospital
| A. | PART I - General |
| A1. | Scope of Contract |
| Provide all labor, materials, tools and equipment, and professional services necessary for design and construction of a project described here in other specific tasks as further defined by this Request for Proposal (RFP). |
1. The Design/Build (DB) Contractor is to provide documents (working drawings, specifications) and construction for “607-396 Construct Parking Structure”, a multi-story precast concrete structure approximately 350,000 square feet, 5-levels (includes one partial subterranean level) parking and shall be able to accommodate approximately 900 – 1000 (700 – 800 net new spaces) controlled and striped new parking spaces, create new three-bay delivery truck dock facility with approximately 6000 square foot central warehousing/storage space for Supply Chain Management (Logistics). The new parking structure/warehousing structure shall also include a new enclosed and elevated connecting corridor (approximately 1200 square foot) with access to the existing C-Wing Main Corridor (leads to the existing freight elevator #5). The new elevated connecting Corridor shall tie into the existing Main Corridor on third-floor level (through currently ‘Research Admin area’).
2. Work provided by the DB shall also include but not limited to the design and construction of a parking structure/warehouse/connected corridor that will tie into our existing Main Corridor on third-floor level , related soil testing, surveying, utility location service, excavations, services for demolitions of existing structures and utilities, of the area where the new constructions are proposed. The following potential disciplines to be determined by the Design-Build Contractor shall include but not limited to: architectural, landscaping, interior & exterior finishes, structural, civil and landscaping, geotechnical, mechanical, plumbing, fire suppression, electrical, elevators and environmental remediation/decontamination, telecom, controls and security systems. The documents shall provide the necessary information to facilitate the successful excavation and demolition of structures, existing trees and vegetation, and the construction of new structures on the site as well as tying into the existing building. Services shall also include the design and installation of any temporary and/or permanent earth retaining systems that are used on the site. The services shall also include creating and maintaining a construction progress schedule, safety plans, construction cost estimates/budgets, shop drawings, samples, equipment, and construction inspections and testing; and the preparation and development of reports (regulatory) cost estimates, and other related documents as necessary for the accomplishment of the proposed project.
3. The Design/Build Contractor shall prepare and procure all permits as required by federal, state, county and local authorities, including Environmental Assessment and an Environmental Impact Statement. The DB shall also provide all public notifications that may be required prior to the start of any demolition and/or construction on the proposed site.
4. The Design/Build Contractor shall design, permit, and maintain all necessary soil and sedimentation control measures. Provide complete storm water drainage away from the jobsite and neighboring buildings throughout the duration of the project.
5. The DB Contractor shall expect the participation of a 3rd party Commissioning Agent separately contracted by the VA to take part in the reviews for HVAC equipment and BAS controls during each drawing submission review and during submittal review periods. The Commissioning Agent shall provide input on behalf of the VA.
6. The following is a General Scope of Services:
A. Locating, shutting down, disconnecting, and capping/making safe all utilities, including scheduling and coordinating with utility companies and the hospital. Capping utilities as needed from outside the property will occur within one foot inside the building property line. This is not restricted to electric, natural gas, steam energy distribution, water, storm water, sanitary sewer, phone, cable and fiber optic.
B. All power shutdowns and/or tie-ins that will affect hospital operations need to be scheduled during off-tour/weekends time periods at no additional costs to the VA. Should temporary/mobile generators be required to temporarily maintain hospital functions, all costs shall be by the DB Contractor.
C. All crane and large equipment mobilizations outside of the jobsite areas shall be accomplished during off-tour hours. All lay down and staging areas for the job site shall be within the indicated job site limits.
D. Complete demolition of all structures and outbuildings on the property, including but not restricted to all below grade footings, foundations, tunnels, slabs, piping, wiring, and ductwork.
E. Design and construction work shall include the construction of a multi-story precast concrete framing parking structure with anti-fall protection (at each elevated level), three-bay delivery truck dock and warehousing space, connected and enclosed access to the existing truck dock on Basement Level at the end of C-Wing. Work shall also include soil testing by the contractor along each exterior wall (at minimum), surveying, excavations, demolition of services of existing utilities and structures. The contractor shall also construct the newly designed structures that will tie into our existing facility. The following potential disciplines shall be determined by the Design-Build Contractor: architectural, structural, civil, geotechnical, mechanical, plumbing, fire suppression, electrical, elevator and environmental remediation, decontamination, and security systems. The Design-Build (DB) team shall provide architectural, structural, civil, geotechnical, mechanical, electrical, plumbing and fire protection plans and specifications necessary to close, seal and refinish (interior/exterior) the building envelope. The DB architect shall propose finishes (including signage) in accordance with VA Design Guides.
a. Parking Structure: Design and construct shall:
i. Spaces: Construct as many parking spaces as practically feasible that meet the design requirements herein:
ii. able to accommodate an absolute minimum of 500 new controlled and striped parking spaces, plus up to 500 additional controlled access spaces as feasibly practical. Controlled access is by proximity card reader activated gate. The size of the spaces shall comply with all local, state, and federal standards. The orientation of the stalls (slanted or horizontal) shall be dependent on the traffic flow design.
iii. Levels: One or more levels of the proposed facility may be subgrade.
iv. Floor-to-Ceiling Clearance: The minimum clearance to all overhead obstructions is 8’-2” to meet ADA requirements. Signage shall indicate the clearances.
v. Reserved Parking: The facility shall accommodate a minimum of twenty-one (21) handicap stalls with four (4) being van accessible. Additional stalls can be located on the exterior of the ramp in new adjacent controlled surface lot location(s).
vi. Access Control: The entrance and exit shall each have a gate, which can be opened with a proximity card and reader through the existing Simplex C-Cure access control system.
vii. Traffic Flow: The traffic flow entering and exiting the parking facility shall make logical sense with the traffic flow. Refer to site plan for main roadway layout.
viii. Signage & Markings: Signage and traffic markings entering, exiting, and inside the parking facility shall be clear and easy-to-read. The signs and markings shall be sufficient to maintain an efficient and safe flow and shall complement existing site signage.
ix. Pedestrian Flow: Clear signage and/or markings shall direct pedestrians to the hospital walkway or different levels of the parking facility. The handicap and patient parking shall be nearest to elevators.
x. Elevators & Stairs: There shall be stair locations throughout the parking facility to access all levels. There shall be a minimum two (2) elevators to access all levels of the facility. The number and size of these elevators shall be determined by the design of the facility. The location of the elevators shall be in close proximity to the connecting corridor. Include emergency notification button in each elevator car, connected to call center operators (similar to existing on-site elevators).
xi. Snow Removal and Drainage: The top deck shall be designed with snow removal in mind. There shall be some type of chute to push the snow into or an alternate method for removal. A waterproof deck coating membrane shall be applied to all areas, all levels. Drainage shall be considered for instances when there is a need to clean up/power wash for vehicle fluid leaks, etc.
xii. Safety: Fire safety shall be considered to include the fire-resistant rating of parking garage materials, locations of fire extinguishers, fire alarms, and a fire suppression system. The parking facility shall be fully sprinklered. Installation of emergency egress lighting shall also be part of the project. For any subgrade levels or areas where traffic is expected to remaining idling for extended periods a sufficient exhaust system shall be put in place.
xiii. Anti-fall protection: Each elevated level shall have cabling, or other methods to prevent a person from falling for the structure. Multiple strands of horizontal cabling similar to the existing parking structure located on the north side of the campus satisfies this requirement.
xiv. Security: CCTV cameras with coverage of all levels of the parking facility and any newly constructed exterior surface parking areas shall be installed. These cameras shall be compatible with and tie into existing Exacq Vision system. Provide integration of cameras (programming/testing) into Exacq Vision System by Johnson Controls Inc.
xv. Provide wireless emergency call box (Basis of Design: Lynx Systems Outdoor Pole or Wall Mount Button, Supervised 950-TTX-ODPANIC, from Micro Technology Services, Inc.) on each level of the parking facility. The call boxes shall be compatible and function with the hospital’s current Lynx system.
xvi. Energy Efficiency: Lighting shall be LED. LED lighting products shall be tested according to IESNA LM-79 by an NVLAP accredited laboratory, or a laboratory approved by the DOE CALiPER program. Testing results and product specifications shall be made available to the owner before final lighting product selection. All additional energy efficient measure ideas will be evaluated and considered for the project.
xvii. Concrete Quality: The concrete compressive strength and mix design shall be in accordance with contract documents, and materials used in the manufacture of the concrete shall meet all applicable ASTM specifications.
b. Warehouse and three-bay delivery truck dock: Project shall design and construct a new facility with approximately 6000 square foot central warehousing/storage space dock area with three delivery truck bays with dock. Each bay shall include dock levelers and extendable dock shelters at each location. The exterior of each truck bay shall have the ability to shed/drain all water away from the truck parking area, walk paths and building so as not to accumulate water and ice. Warehouse space shall have the following features: new package stocking into one location; product picking and replenishment to supply closets from one location; monitored environmental conditions from one location; easy and convenient access for clinical personnel on nights and weekends; ability to have an adjacent “breakdown room” to remove the corrugated containers. Warehouse shall be designed and constructed in accordance with PG-18-12:284 Logistics Service, dated October 1, 2015.
c. Connecting corridor: Parking structure and warehouse shall connect to Building #1 via an elevated enclosed, heated and cooled walkway. Match other existing campus connecting corridors for this element.
d. Transport from connecting corridor to Building #1: The new connecting corridor shall connect to the existing C-Wing Main Corridor on the third floor level (currently ‘Research Admin area’). The existing Main Corridor leads to the existing Freight Elevator #5 (which serves each floor of the main hospital and the existing dock area on the Basement level).
F. Design and construction of any temporary structures or paving for possible traffic reroute around jobsite during the DB process.
G. Backfill all excavation foundations, pipe (MEP), conduit, etc., shall be compacted using structural fill.
H. Removal of all debris including but not limited to concrete and asphalt paving, walks, curbs, signage, bumper blocks, trees and vegetation within the jobsite from the site improvements.
I. Restorations of all disturbed areas after compaction of structural fill in excavations shall be consist of four inches (4”) of topsoil, grass seed and maintenance of such, until a lawn is established.
J. Site will be completely fenced off for the duration of the project and then the fences will be removed.
K. The Design-Build (DB) Contractor shall coordinate with the Contracting Officer and the Contracting Officer’s Representative (COR).
L. All construction work shall be during normal hours, 7:30 AM to 4:00 PM. Any work that creates noise or vibrations loud enough to impact or disturb patient, medical staff or equipment operations, is to be accomplished on weekends or outside of VA Hospital’s normal operations hours.
M. Precautions for “Cold weather” construction conditions shall be planned for and executed by the DB contractor (at their expense) if work cannot be completed within the warmer portion of the year.
7. Appropriate as-built drawings in the possession of the VA for the proposed construction site will be provided in electronic Adobe PDF format to the successful DB contractor at the time of award.
8. VA Design Guides, Codes and References:
The Department of Veterans Affairs requires use of the latest editions of codes and standards for all VA facility construction and renovation projects.
All requirements are located at: VA Directives, Design Manuals, Master Specifications and other guidance in the Technical Information Library (TIL) http://www.cfm.va.gov/TIL/.
The construction documents shall comply with the current editions of VA Design Guides and VA Design Manuals, VA Program Guides, VA Handbooks, and VA Master Specifications. The VA design references include, but are not limited to the following:
a. US Department of Veteran Affairs Architectural Design Manual, dated August 1, 2014
b. PG-18-13 VA Barrier Free Design Standard, Supplement to the Architectural Barriers Act Accessibility standards (ABAAS).
c. VA Interior Design Manual for New Construction and Renovations of Hospitals and Clinics.
d. Physical Security and Resiliency Design Manual, dated January October 1, 2020 Revised January 1, 2021.
e. VA Signage Design Guide, dated December 2012.
f. VA Site Development Design Manual, dated February 1, 2013.
g. VA Parking Design Guide, dated April 1, 2013
h. VA HVAC Design Manual, dated November 1, 2017, rev 5/1/2019, rev 3/1/2020 .
i. PG-18-12:284 Logistics Service, dated October 1, 2015.
j. VA Plumbing Design Manual, dated May 2018.
k. VA Fire Protection Design Manual, dated December 2015.
l. VA Electrical Design Manual, dated December 2019.
m. VA Lighting Design Manual, dated December 2015.
n. VA Office if Information & Technology Design Guide, dated February 2011
o. VA National CAD Standard (NCS) Application Guide, dated February 1, 2014.
p. NFPA 10 Standard for Portable Fire Extinguishers, dated 2018.
q. NFPA 13 Installation of Sprinkler Systems, dated 2019.
r. NFPA 24 Standard for the Installation of Private Fire Service Mains, dated 2019.
s. NFPA 70 National Electric Code, dated 2020.
t. NFPA 72 National Fire Alarm Code, dated 2019.
u. NFPA 80 Standard for Fire Doors and Other Opening Protective Devices, dated 2019
v. NFPA 99 Healthcare Facilities Code, dated 2021
w. NFPA 101 Life Safety Code, dated 2021.
x. NFPA 291 Hydrant Flow Testing, dated 2019.
y. NFPA 780 Standard for the Installation of Lightning Protection Systems.
z. NFPA 1141 Standard for Fire Protection Infrastructure for Land Development in Wildland, Rural, and Suburban Areas.
aa. Illuminating Engineering Society of North America (IESNA), IESNA RP-28-2010, or Latest Edition.
ab. American National Standard, ANSI RP-28-2010 or Latest Edition.
ac. NFPA 220 Standard on Types of Building Construction, dated 2021.
ad. ASHRAE Standard 62.1 – 2019.
ae. ASHRAE Standard 90.1, DOE Regulations, Codes, Standards & Executive Orders.
af. ASHRAE Standard 170 -2017.
ag. ASHRAE Handbook – HVAC Applications 2015.
ah. VA Medical Center Projects, A/E Submissions Instructions for Minor and NRM Construction Program, dated November 2008.
ai. ACI Standard 318, "Building Code Requirements for Reinforced Concrete".
aj. American Concrete Institute, Latest Edition.
ak. Structural steel design - "Specification for the Design, Fabrication and Erection of Structural Steel for Buildings".
al. American Institute of Steel Construction, AISC, Latest Edition.
am. International Building Code", IBC, Latest Edition.
an. Program Guide PG-18-15, Volume E (see “Attachment Q”.
9. Attachments- The following are incorporated as reference documents:
a. Attachment A - New Parking Structure Site Plan -2020. Project location.
b. Attachment B – Utility Plan. To be made available upon request.
c. Attachment C- 16-06-CE 1. 1949 Site Plan.
d. Attachment D- 15-04-CE3 1949 Site grading.
e. Attachment E- 15-04-CE4 1949 boring log.
f. Attachment F- 17-01-CE22 1949 Site layout.
g. Attachment G - 1991 Boundary Survey.
h. Attachment H – Site soil conditions.
i. Attachment I – 32-04-A14 – 1949 C-wing architectural.
j. Attachment J – 32-04-A16 – 1949 elevation view.
k. Attachment K- 32-04-A17 – 1949 elevation view.
l. Attachment L – 32-04-A22 – 1949 wall sections.
m. Attachment M – 1949 C-wing Structural
n. Attachment N-P – omitted
o. Attachment Q - Program Guide PG-18-15, Volume E
p. Attachment R – Site photos.
| A2. | Definitions |
| A. | Design-Build (DB) as defined by the US Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project. |
| 1. | Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer. |
| 2. | Contracting Officers Representative (COR): The Contracting Officer's representative under the supervision of the Chief Engineer and Construction Chief is responsible for administering contracts under the immediate direction of the Contracting Officer. |
| 3. | Chief Engineer (CE): Supervisory General Engineer, responsible for management of the Wm. S. Middleton Memorial Veteran’s Hospital Engineering Service. Provides direct supervision and oversight over the facility’s plant, operations, maintenance, construction, medical equipment, grounds maintenance and transportation programs. |
| 4. | Construction Chief (CC): Supervisory Engineer, responsible for the management of the Construction Section of Engineering Service. Provides direct supervision and oversight of the VA Project Managers (COR) and the facilities ongoing construction projects. |
| 4. | Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project. |
| 5. | Contractor: This term, as used herein, refers to the contractor under this contract or the DB team. |
| 6. | AE: This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB/AE. |
B. Proposed Schedule (Calendar Days) -
1. Notice to Proceed – D-Day
1. Project Kick-off and Design Initiated – D+10
1. Submission of QA/QC Plan – D+14
1. 30% Submission – D+60
1. 30% Review by VA Complete – D+74
1. 95% Submission – D+134
1. 95% Review by VA Complete – D+148
1. Final Submission – D+162
1. Final Submission Review by VA Complete – D+169
1. Mobilization and Start Construction (latest start date) – D+183
1. Submittals Complete – D+183
1. Construction Complete – D+485
| C. | Schedule Objectives – The period of performance for this project is 485 calendar days after the issuance of the “Notice to Proceed” (NTP). |
| A3. | Pre-Proposal Site Visit |
A. A pre-proposal site visit will be held during Phase II of the Design-Build Procurement process. All contractors selected for Phase II of the process will be invited to attend. The Phase II Notice to contractors will contain additional information regarding the site visit.
| A4. | Selection Criteria |
| A. | The Selection Criteria for this project can be found in the solicitation instructions to offerors. |
| B. | PART II - RESPONSIBILITIES |
| B1. | VA Team |
A. The RFP team is:
a. Jonathan Bucy Chief, Engineering Service (138) Wm. S. Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705 B. The VA Construction Chief (CC), Project Manager (COR) from the Madison VA Engineering, VA Medical Center Staff and the VHA PCAC Contracting Officer and Contract Specialist. The PCAC Contracting Officer (CO) is the only one who has the authority to give direction or modify the contract, and then only to the extent of the authority invested in him/her by the appointment.
C. The VA Project Manager (COR) is designated as the Contracting Officer’s representative for the purpose of technical supervision and acceptance. The VA Project Manager is responsible for the inspection of the work called for in the contract schedules, including related specification and contract terms regarding on-site work requirements. Pursuant to the delegation of authority (attached), the Project Manager does not have the authority to make changes to the contract in amount, or time.
D. No other office or individual has the authority to act in any manner on behalf of the U.S. Government in the performance of this contract. The VA Manager will refer any changes or questions regarding this contract to the PCAC Contracting Officer (CO).
| B2. | Design-Build Team: |
| A. | The DB team includes all J/V partners, consultants and subcontractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. |
| B. | If the DB A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors. |
| C. | At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. |
| D. | The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length). |
| C. | PART III - PROPOSAL REQUIREMENTS |
| C1. | General |
A. Refer to solicitation instructions to offerors for all Proposal Requirements.
B. The DB Team shall provide a completed project as described in this ‘RFP to DB’ document within funding limitations of the VA. If the Price Proposals received during PH II are over budget, the VA will establish a competitive range and enter into discussions with the offerors.
C. The DB Team shall also provide and describe any difficulties the feel they may encounter that are not addressed in this ‘RFP to DB document’.
| D. | PART IV - POST AWARD REQUIREMENTS |
| D1. | Construction Document Preparation: |
| A. | Design Review Submissions: |
| 1. | The Design-Build A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans Affairs RFP (VA RFP), and prevailing codes. |
| 2. | The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction. |
| 3. | All submission packages will be reviewed at 30% and 95% completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team. |
| 4. | Each review submission package shall include 6 hard copy sets and an electronic version on CD-ROM. Each drawing submission within the CD-ROM submission shall be ‘bundled’ under one file (pdf) by trade (examples: Civil, Structural, Architectural, Plumbing, HVAC, Electrical, Technology...). Individual drawing files shall also be provided in both “.pdf” and “.dwg” formats. Each “.pdf” drawing file shall incorporate the title of the page, including the page number within its file designation (example: “AI201_InteriorElevations”). The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the COR. |
| B. | Design Review Meetings: |
| 1. | A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others – Commissioning Agent separately contracted by VA). |
| 2. | Participants will include, the Chief Engineer, COR, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting. Review meetings will be conducted at the Wm. S. Middleton Memorial Veterans Hospital, Engineering Service office (Room B317), located on Ground Floor, B-Wing at 2500 Overlook Terrace, Madison WI 53705. |
| 3. | The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes: |
| a. | The VA’s receipt of the design review submission package. |
| b. | The review meeting. |
| c. | DB teams’ receipt of comments from the VA, and either electronically, or by hard copy delivery. |
| d. | The DB Team shall utilize an internet based electronic file sharing service to exchange electronic deliverables and information with the COR. DB Contractor to use and purchase licenses required to train and implement use of these systems with the end users. The service(s) purchased and used for this project shall be required to retain, log, and keep accessible all of the files (with dates) throughout the entire duration of the project that were entered and/or transferred by this service. |
| 4. | Coordination of the review meeting schedules will be the responsibility of the COR and the DB Team Project Manager (for the DB Team). See “Section I”, Quality Assurance/Quality Control. |
| C. | Electronic Media: |
| 1. | Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2019 and Adobe PDF. Submitted specifications shall be in both Word (doc.) and Adobe PDF (pdf.) formats. |
| 2. | The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD version 2019 for use in preparing the construction drawings. The user shall independently verify all information in the files. |
| 3. | Design review submission specifications and other 8 ½” by 11” formatted material and final Construction Document submission specifications and other 8 ½” by 11” formatted material will be executed in electronic format Microsoft Word and Adobe PDF. |
| 4. | The specifications included in the VA RFP shall be available to the DB team in electronic format in Microsoft Word, for use in preparing the construction specifications. |
| 5. | The construction record drawings shall be completed in both AutoCAD and Adobe PDF. |
| 6. | Construction shop drawings are required to be completed and submitted in AutoCAD or Adobe PDF. |
| D. | Professional Licensing: |
| 1. | The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the United States. |
| 2. | The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes. |
| E. | Approved Construction Documents: |
| 1. | The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team. The VA will have 7 calendar days to take approval action. |
| 2. | The final construction documents submission package will include a full set of construction documents including all disciplines/packages. |
| 3. | The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP. The DB shall submit all fire protection product information, drawings, and calculations to the Madison Fire Department (MFD) prior to the start of construction and must be approved prior to any work related to fire protection. |
| 4. | If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team. |
| 5. | The approved final construction documents include such details that the project can be constructed and will be used for construction of the project. |
| 6. | See “D2. CONSTRUCTION PERIOD SUBMITTALS” for Approved Construction Document distribution. |
| F. | Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following: |
| 1. | Civil engineering drawings including demolition plans, retaining wall, grading and drainage plans, paving plans, utility plans, schedules calculations and details. |
| 2. | Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details. |
| 3. | Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations. |
| 4. | Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details. |
| 5. | Fire protection drawings including floor and roof plans indicating all device and control panel locations, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations. Approvals by the Madison Fire Department. |
| 6. | Plumbing drawings including floor and roof plans indicating all drain and fixture locations, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations. |
| 7. | HVAC drawings including floor and roof plans indicating all air handling unit and ducting locations, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment, controls with integration into the hospital’s existing building automation system. |
| 8. | Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details. |
| 9. | Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, security access, cameras, intercom, paging and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details |
| 10. | Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method. |
| 11. | Parking Control drawings including paving plans, schedules calculations and details for the parking fee collection/parking control system (car counting in/out) in all adjacent areas affected by the new parking structure construction. |
| G. | Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include: |
| 1. | The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project; |
| 2. | Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and |
| 3. | The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements. |
| H. | Design Requirements - Compliance with codes and standards. |
| 1. | Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. Submissions shall also be reviewed by a Fire/Life Safety consultant such as “FP&C” to review and comment on Fire and Life Safety aspects of the design at 30 %, 95% and Final submissions. These comments shall be incorporated into the design prior to each submission to the VA. |
| 2. | See “Section E”. Approved Construction documents, above, for required inclusion of design review comments. |
| 3. | In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of: |
| l. | Zoning laws: |
| 2. | Environmental and erosion control regulations; and |
3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.
| 4. | The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection. The Contractor shall review all outside inspection comments, generate proposed actions to be taken regarding comments, and present to the VA to accept or reject AE's recommendations (as VA will have jurisdiction on federal property). | |
| 5. | The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer. | |
| 6. | No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations. | |
| 7. | The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and Health Standards, for occupancy requirements. | |
| I. | Quality Assurance/Quality Control: | |
| 1. | To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. | |
| 2. | Within 14 calendar days of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC. | |
| a. | Upon its completion each task shall be initialed and dated by the responsible DB Team member. | |
| b. | A 100% completed QA/QC plan shall be submitted with the final construction document submission package. |
J. Required Documentation:
1. Schedule of Values to help evaluate project payment progress and payments
2. Updated Project Schedules will be required at every meeting.
3. Site Safety Plan with emergency contacts listing: Shall be submitted to the VA up to 14 calendar days after award, but before construction can start.
4. Daily logs: who/how many/work progress on site throughout the project’s duration, delivered to the VA at the end of each week in a format and to a level of detail acceptable to the VA.
5. The contractor shall provide a ‘2 week look ahead’ at each meeting, described in a manner and at a level of detail acceptable to VA.
6. Payrolls shall be provided to the VA with or prior to each monthly pay request.
7. Meeting minutes shall be provided by the DB reflecting the discussions between participants in the bi-weekly held construction meetings throughout the project.
| D2. | Construction Period Submittals |
| A. | The DB contractor shall utilize an independently hosted, web-based system “Submittal Exchange”) for automatically tracking, storing and distributing contract submittals, Requests for Information, instructions to the contractor, jobsite pictures, drawing documents and other related materials. FTP sites, email exchanges, or server-based systems from within the DB contractor’s office will not be considered acceptable. Project submittals shall be submitted/distributed through this web-based system. The cost to provide this service shall be by the DB contractor and shall include training each user of the system. The DB contractor shall distribute a total of two (2) sets of the approved construction documents prepared by the DB Team to the COR. |
| B. | Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR. |
| C. | Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR at all times. |
| D. | Shop drawings and submittals - The COR will check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The contractor shall provide additional review time / lead time for any submitted information that will require longer than normal review times. The contractor shall notify the VA if any information in submitted documents deviates from contract requirements, if so, the contractor is required to request a deviation approval from VA. The COR will recommend approval, disapproval, or other suitable disposition to the CO. The CO will have final approval authority. The COR will evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the COR will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the COR will review all prior submittals for related components of the system before acting on a single component. The COR may be required to hold joint reviews with the VA technical staff and /or the Chief Engineer on complicated system submittals. The COR will notify the CO in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals. |
| D3. | Project Close-Out |
A. The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents. As built drawings and specifications will be submitted in the same format required for the construction documents.
B. The DB A/E shall provide an O&M submittal registry no later than the halfway point of the construction contract of the following: list of all O&M manuals, as-builts, spare parts lists, warranty information, and all other items contractor is required to turn over to VA prior to project completion. At project end provide: All of the listed spare parts/attic stock, completed sets of O&M manuals (2) and completed as-built drawings (2) shall be turned over to the VA COR at the project’s completion. O&M manuals shall include a Table of Contents for each submittal item with record(s) of any as built information, revisions or comments to the submission.
C. The DB contractor shall allow government project team 60 calendar days to review as-built drawings, manuals, and other documents prior to final closeout. The DB contractor shall submit corrected resubmittal of as-built drawings, manuals, and other documents for backcheck until corrections have been made and accepted.
| D4. | Site Visits and Inspections |
| During the construction period the COR will make daily weekly visits to the project site or when requested by the Chief Engineer and CO. The CO may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The CO has the prerogative to determine the professional discipline(s) required for any visit. The COR shall observe the construction, advise the Chief Engineer and CO of any deviations or deficiencies or solutions to issues discussed. Site visits/inspections by the contractor’s DB design team shall provide a site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the CO within five (5) calendar days following the site visit date. | |
| Environmental rounds by the hospital’s Safety Committee shall also be done on a weekly basis to evaluate the progress and the changing conditions of the site throughout the construction phases. Recommendations to address any safety concerns as a result of this visit will be made to the COR and passed along to the DB as needed. |
The work defined in the DB RFP is deemed to be essential and is performed in unrestricted (non-COVID) areas of the hospital.
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File details come from the government source that posted it. Updated .