00 40 14 CertOfAuthority 20231001.docx

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Attached to
Invitation to Bid for Construction Services
Solicitation number
2615BI2B500
Issued by
Hartford County, Connecticut

About this file

Written by GovTribe AI ·

This file is a Certificate of Authority form issued by the Connecticut Department of Administrative Services (CT DAS) for use in state and local contract opportunities in Connecticut. The document serves as a template for bidders and contractors to certify that an authorized representative has been empowered by their organization's governing body to execute and deliver contracts, amendments, and related documents required by the Governor, CT DAS, the Connecticut State Properties Review Board, and the Office of the Attorney General. The Certificate requires completion of five key sections: the name and title of the individual signing the Certificate, the legal entity name as registered with the Secretary of State, the state of entity registration, the date of governing body resolution authorizing the signatory (which must be on or before the bid or contract execution date), and the witness date of Certificate execution (which must be on or after the bid or contract execution date). The signer of the Certificate must be a different individual than the contract signatory, except in cases of sole managing members of LLCs or sole officers or principals of corporations, who must provide supporting documentation of their sole status.

All bidders are required to upload a completed, signed PDF of the Certificate of Authority to CTsource prior to bid submission. The instructions specify precise requirements for completing each paragraph of the form, including entering information exactly as it appears in Secretary of State registries and ensuring all dates comply with the temporal requirements relative to bid proposal or contract execution dates. This standardized form, revised as of October 1, 2023, applies to all Connecticut state and local contract projects and is designed to provide documentation of proper authorization and governance compliance for contract execution.

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SECTION 00 40 14

CERTIFICATE (OF AUTHORITY)

SECTION 00 40 14

CERTIFICATE (OF AUTHORITY)

Certificate (of Authority)

Awarding Authority Project No.:
Click or tap here to enter text.
I
Click or tap here to enter text.,
Click or tap here to enter text.

(Signer’s Name)1

(Signer’s Title)

of
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an entity lawfully organized and existing under the laws

(Name of Entity)

of
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do hereby certify that the following is a true and correct

(Name of State or Commonwealth)

copy of a resolution adopted on the
Enter text.
day of
Enter text.
, 20
Enter text.
by the governing body of

(Day)2

(Month) 2

(Year) 2

Click or tap here to enter text.,
in accordance with all of its documents of governance and

(Name Of Entity)

management and the laws of
Click or tap here to enter text.and further certify that such resolution has not

(Name of State or Commonwealth) been modified, rescinded or revoked, and is at present in full force and effect.

RESOLVED: that
Click or tap here to enter text.,
Click or tap here to enter text.

(Name of Signer of Contract Documents) 3

(Title of Signer of Contract Documents) 3

of
Click or tap here to enter text.is empowered and authorized, on behalf of the entity,

(Name of Entity) to execute and deliver contracts and amendments thereto, and all documents required by the Governor, the Connecticut

Department of Administrative Services, the Connecticut State Properties Review Board and the Office of the Attorney

General associated with such contracts and amendments.

IN WITNESS WHEREOF, the undersigned has executed this certificate this
Enter text.
day of
Enter text.
, 20
Enter text.
.

(Day) 4

(Month) 4

(Year) 4

(Signature)

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Click or tap here to enter text.

(Print Name)

(Title)

Reference Notes:

1
The signer of this certificate must be someone other than the signer of the contract documents except for a sole managing member of an LLC or the sole officer or sole principal of a corporation. If the signer is a sole managing member of an LLC, then along with this certificate the signer must provide a letter on company letterhead that indicates the signer is a sole member and managing member. If the signer is the sole officer or sole principal of a corporation, then the signer must provide with the certificate a letter on company letterhead setting forth this fact.
2
This date must be on or before the date of signing of the Bid Proposal (or Contract).
3
This person shall sign the Contract and other required documents.
4
This date must be on or after the date of signing of the Bid Proposal (or Contract).

The Certificate states that the organization has authorized the signatory to sign the pertinent documents other than the Certificate (of Authority) and that, as of the date of execution of the Certificate (i.e., the date set forth in the “In Witness Whereof” blanks), there has been no change in that authorization.

Instructions for the Certificate (of Authority) to Accompany the Bid Proposal Form:

All Bidders: Upload a completed, signed PDF of the Certificate (of Authority) to CTsource.

1. 1st Paragraph:
1.1First, enter the name and title of the individual signing the Certificate (of Authority).
1.2Second, enter the legal name of the entity (exactly as it is shown on the Secretary of State registry).
1.3Third, enter the name of the state or commonwealth the entity is registered in.
1.4Fourth, enter the date the resolution was adopted by the governing body. This date is on or before the date the Bid Proposal is signed.
1.5Fifth, enter the name of the state or commonwealth the entity is registered in.

2. 2nd Paragraph:

2.1First, enter the name and title of the individual signing bid documents for the entity.
2.2Second, enter the legal name of the entity (exactly as it is shown on the Secretary of State registry).

3. Last Paragraph:

3.1 Enter the Witness Date1. This date will likely be the date of execution of the Bid Proposal form.

1 This Witness Date Should Not Be Before The Date Of Execution Of The Bid Proposal.

Instructions for the Certificate (of Authority) to Accompany the Contract:

1. 1st Paragraph:
1.1First, enter the name and title of the individual signing the Certificate (of Authority).
1.2Second, enter the legal name of the entity (exactly as it is shown on the Secretary of State registry).
1.3Third, enter the name of the state or commonwealth the entity is registered in.
1.4Fourth, enter the date the resolution was adopted by the governing body. This date is on or before the date the Contract is signed.
1.5Fifth, enter the name of the state or commonwealth the entity is registered in.

2. 2nd Paragraph:

2.1First, enter the name and title of the individual signing contract documents for the entity.
2.2Second, enter the legal name of the entity (exactly as it is shown on the Secretary of State registry).

3. Last Paragraph:

3.1 Enter the Witness Date1. This date will likely be the date of execution of the Contract.

1 This Witness Date Should Not Be Before The Date Of Execution Of The Contract.

End of Section 00 40 14 Certificate (of Authority)

CT DAS 5000 (Rev. 10.01.2023)
STANDARD FORM FOR ALL PROJECTS
CT DAS 5000 (Rev. 10.01.2023)
STANDARD FORM FOR ALL PROJECTS

File details come from the government source that posted it. Updated .