IT - Electronic Paperless ECM System (Mill and Elevator Only)

The North Dakota Mill and Elevator Electronic Paperless Enterprise Content Management (ECM) System contract provides a comprehensive software solution for document management and workflow automation. The vehicle covers specialized software modules including enterprise content management, workflow capabilities, optical character recognition (OCR), and business process integrations. Key functionalities include document capture, indexing, routing, and integration with existing business systems. The contract enables the implementation of doc-link software with specific modules such as core system capabilities, workflow pack, GL smartform/distribution stamp, side-by-side integration, data manager, distribution pack, web client, and additional user licenses.

The contract is administered with Beyond Limits - Altec, Inc. (formerly Altec Products, Inc.) as the prime contractor, with an original award date of September 22, 2015. The current contract term extends through June 30, 2026, with the most recent amendment (Amendment 10) incorporating updated insurance requirements based on 2021 House Bill 1057. The vehicle is exclusively for the North Dakota Mill and Elevator organization, with an initial first-year project cost of $147,000.20 and subsequent annual maintenance and support fees of $13,804.00. The contract includes provisions for third-party risk management, requiring annual security questionnaires, and has been renewed multiple times with a total of ten amendments to date.