Digitizing and Scanning

The Wisconsin Department of Corrections Multi-Award Vehicle for Digitizing and Scanning Services provides comprehensive document management solutions for statewide corrections records. The contract encompasses optical scanning services, document digitization, and media conversion capabilities, specifically targeting the conversion of client supervision files from physical to digital formats. Services include secure document pickup, transportation, high-volume scanning at 300 DPI resolution, indexing, metadata creation, secure file transfer, and confidential document destruction. Eligible procurement categories include document scanners, digital media services, and records management technologies across transportation, storage, and communications domains.

The contract is administered by the Wisconsin Department of Corrections, with an anticipated award date of January 1, 2025, and a projected two-year performance period. While specific prime contractors are not explicitly detailed in the provided documentation, the procurement follows a competitive bidding process with a per-image pricing model (approximately $0.08 per image). The vehicle covers statewide Wisconsin facilities, with a requirement that contractors maintain a secure facility within 200 miles of Madison. Preference will be given to Minority-Owned Business Enterprises (MBEs) and Disabled Veteran-Owned Businesses (DVBs), offering a 5% price preference. The estimated contract volume is approximately 14 million pages of client records, with an anticipated total contract value of roughly $1,120,000.