Copiers, Printers & Related Devices (NASPO)

The North Dakota NASPO Multi-Function Devices and Related Services contract provides a comprehensive procurement vehicle for digital imaging and printing equipment across government entities. The contract covers the purchase, lease, and rental of multi-function devices, single-function printers, production and industrial print equipment, large/wide format devices, scanners, and specialty printers. Participating agencies can access a wide range of financial options including fair market value leases, straight leases, capital leases, and rental agreements with terms ranging from 12 to 60 months. The vehicle also includes comprehensive service requirements such as on-site training, technical support, preventative maintenance, and device performance guarantees.

The contract is administered by HP Inc. with additional participating contractors including Canon, Konica Minolta, Kyocera, and Xerox. The primary contracting organization is North Dakota's Information Technology Department (NDIT), with geographic coverage extending to state agencies, counties, cities, townships, educational institutions, governmental boards, commissions, and nonprofit entities established on behalf of public entities. The contract's initial term runs from August 1, 2024, with options to extend, and includes a Managed Print Services (MPS) program that will manage printer fleets, supplies, maintenance, and customer support. The contract provides pricing with substantial discounts ranging from 15% to 77% off MSRP, depending on the product category and purchase volume.