Records Management and Preservation Services

McLennan County, Texas, has awarded a Texas Multiple Award Schedule (TXMAS) contract to Kofile Technologies, Inc. for records management and preservation services. The contract, valued at $59,417.25, covers comprehensive document archival and preservation activities for case files, with a performance period from September 15, 2025, to May 29, 2026. The scope of work includes three primary line items: archival indexing of backfile case files (168 documents), archival imaging of case files/manuscripts (4,773 pages), and case file preservation (4,773 pages).

The contract's line items are priced at $3.37 per document for indexing, $1.09 per page for archival imaging, and $11.24 per page for preservation. The total breakdown includes $53,648.52 for case file preservation, $5,202.57 for archival imaging, and $566.16 for archival indexing. Issued through the Texas Comptroller of Public Accounts - Statewide Procurement Division, the purchase order is tax-exempt and designed for the exclusive use of the State of Texas. Delivery of services is scheduled between 180 to 365 days after order receipt, with final delivery dates ranging from March 16, 2026, to September 15, 2026.