FY27 Airbus Event Rental of meeting space and audio/visual equipment

Embassy Suites Rockford Riverfront has been awarded an Open Market Small Purchase contract by the State of Illinois, Trade & Investment agency (TRDEINVEST420) to provide meeting space rental and audio/visual equipment services. The contract, valued at $7,500.00, was awarded on August 17, 2026, with a completion date of August 26, 2026. The primary service deliverable consists of rental of meeting space and associated audio/visual equipment for the 2026 Airbus Supplier Day event scheduled for August 25-26, 2026.

Performance of this contract will occur at Embassy Suites Rockford Riverfront in Rockford, Illinois. The contract represents a single line item procurement for one event facility rental package. The vendor is subject to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions, which establish requirements for insurance coverage (including $1,000,000 general commercial liability per occurrence), record retention for three years, invoicing procedures, and compliance with applicable state and federal regulations. The compressed performance timeline of nine days reflects the urgent need for event venue services.