Yearbook Services - RFQ #26-0004
Closed State & local contract opportunity Posted
- Solicitation number
- 26-0004
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 52510 Binders, Covers, Jackets, Protectors, Sticks, Etc. (For Books, Magazines, Newspapers, Pamphlets, Photographs, Etc.)
- 70055 Offset Printing (Duplicating And Lithographing) Machines And Equipment (Smaller Than 17 In. By 22 In.)
- 70072 Photocompositors (Photo Typesetting Machines) And Supplies (See 700-28 For Processors)
- 71510 Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, Etc.
- 91552 Journalistic Services (Includes Page Print Services)
- 91572 Photography (Not Including Aerial Photography)
- 96546 Graphic Design Services For Printing
- 96642 Imprinting Services
- 96662 Offset Printing, Booklets, Saddle Stitch Binding (Quan. Under 100,000): Books And Magazines
- 96663 Offset Printing, Booklets, Saddle Stitch Binding (Quantities Up To 100,000; 4 Color Process Or Tight Registration Required): Books, Magazines, Etc.
Show all 14
- 96664 Offset Printing, Booklets, Saddle Stitch Binding (Quantities Over 100,000): Books And Magazines
- 96665 Offset Printing, Books, Perfect Bound (Quan. Up To 10,000); 4 Color Process Acceptable: College Catalogues, Telephone Books, Etc.
- 96667 Offset Printing, Custom Bound, Hardback, Leather, Etc.: Books
- 96668 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, Close Registration Required, No 4-Color Processes, Finished Sizes May Exceed 8-1/2 X 11 In., Newsletters, Etc.
- UNSPSC codes
- 44122005 Magazine or book covers
- 45101500 Printing machinery and equipment
- 82131600 Photographers and cinematographers
- 45101505 Photogravure printing machines
- 55101505 Comic books
- 55101506 Magazines
- 55101510 Leisure reading books
- 45101504 Lithographic equipment
- 55000000 Published Products
- 55100000 Printed media
Show all 26
- 55101500 Printed publications
- 55101507 Picture or drawing or coloring books for children
- 55101513 Trading cards
- 82130000 Photographic services
- 82140000 Graphic design
- 82121501 Planning or layout of graphic production
- 55101502 Directories
- 55101519 Periodicals
- 55101520 Instruction sheets or booklets
- 82131604 Studio photography services or still photographs
- 81111512 Computer graphics service
- 82141501 Layout or graphics editing services
- 82141502 Art design or graphics
- 82141503 Photocomposition
- 82141504 Chart or graph design services
- 82121511 Technical manual or instruction sheet printing
Opportunity details come from sarasotacountyschools.bonfirehub.com. Updated .
About this opportunity
The School Board of Sarasota County (SBSC) has issued a Request for Qualifications (RFQ #26-0004) for yearbook services across its district-wide network of 44 schools, including 23 elementary schools, 7 middle schools, 6 high schools, 2 technical colleges, 5 combination schools, and 1 virtual school. The procurement seeks to establish a pre-qualified list of responsible contractors to provide comprehensive yearbook production services, with individual schools having the ability to negotiate directly with selected vendors for pricing and specific requirements. Required services include digital submission capabilities, online ordering systems, photo scanning, proofing services, and specialized software compatibility with Microsoft Office, Adobe InDesign CS5.5+, and Photoshop CS5.5+. Vendors must demonstrate a minimum of three years of verifiable yearbook service experience and provide commercial references documenting comparable service delivery. The solicitation requires electronic proposal submissions through the Bonfire Portal by September 16, 2025, at 1:00 PM EST, with recommended awards to be posted on October 14, 2025, and final School Board action scheduled for October 21, 2025.
The RFQ includes specific set-aside and certification requirements for small and minority business enterprises, with vendors required to complete the Small/Minority Business Enterprise Certification Form (Attachment B) detailing their status under Florida Statutes 288.703(1) and (2). Additional mandatory compliance documents include an Affidavit Regarding the Use of Coercion for Labor and Services and an Affidavit Certifying Non-Ownership by Foreign Countries of Concern, which restrict participation by companies owned or controlled by specified foreign governments. Contractors must maintain appropriate insurance coverage and comply with background screening requirements under Florida's Jessica Lunsford Act. The contract term will be three years from the date of approval, with two optional one-year renewal periods, though no guaranteed quantities or specific dollar values are specified. Vendors must also complete a Proposer Statement of Qualifications form addressing potential contract defaults, bankruptcy history, current litigation, and other financial stability indicators. The procurement emphasizes vendor qualifications over pricing, with the primary goal of creating a pool of pre-qualified yearbook service providers from which individual schools can select their preferred vendor.
Opportunity text
The School Board of Sarasota County (SBSC), Florida, is seeking sealed proposals from qualified companies to establish a list of responsible and pre-qualified Contractor(s) to provide yearbook services to be used for the school district wide. The awarded Contractor(s) shall provide services, as requested by the individual schools, based on their specified needs. The intention of this RFQ is to provide elementary, middle, and high schools with a pool of qualified companies from which to choose their school's yearbook provider by negotiating for the best prices and additional discounts from the chosen Contractor. The SBSC reserves the right to open this RFQ, as needed, to increase the pool of qualified contractors, if deemed necessary by the SBSC. The offers will be evaluated by the District to determine their eligibility under the terms and conditions of this RFQ. Regardless of the year the Contractor is added to the pool of the qualified list, all awards will be terminated at the end of the contract term as stated within this RFQ.
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