WVSDB Internal Cameras and Sensors

The West Virginia Department of Administration Purchasing Division is requesting quotes for the purchase and installation of internal security cameras and sensors at the West Virginia Schools for the Deaf and the Blind facility at 301 East Main Street, Romney, West Virginia under CRFQ 0403 DBS2700000003, with bids due October 15, 2026 at 1:30 p.m. EST. A mandatory pre-bid meeting was held September 8, 2026; the original bid deadline of September 29, 2026 was extended to October 15 by Addendum No. 2.

The scope includes purchase and installation of up to 50 interior Cisco Meraki MV23X network surveillance dome cameras (or equivalent), up to five exterior Cisco Meraki MV63X cameras (or equivalent), and three Cisco Meraki MV84X 360-degree four-headed cameras (or equivalent), distributed across five buildings on campus: 45 MV23X and 2 MV84X for Seaton Hall, 1 MV84X each for Brannon and Blue Gold, 2 MV63X for the Greenhouse, and 1 MV63X for the Pavilion. The work includes comprehensive Category 6 unshielded twisted pair cabling infrastructure, all pathway components, penetrations, sleeves, and terminations. Non-classroom cameras require minimum 90-day continuous 24/7 video storage; three classroom cameras (in pavilion and greenhouse) require minimum 365-day storage with Cloud Archive licenses. All cameras require five-year minimum software, cloud, and device licenses compatible with Meraki Dashboard. The vendor must provide basic system orientation and training to designated personnel, user and administrator documentation, and technical support contact information.

Delivery is FOB Destination within 30 calendar days of award and purchase order receipt. Vendors must submit a bid bond equal to 5% of the total bid amount, proof of West Virginia contractor's license, and acknowledgment of all three addenda. Commercial general liability and automobile liability insurance of at least $1 million per occurrence are required throughout the contract term. The contract is a fixed-period engagement with a 250-day term from encumbrance, contingent upon West Virginia Legislature appropriation. Award is to the lowest responsible bidder meeting all specifications. James W. Atkins, buyer, is reachable at (304) 558-0094 or james.w.atkins@wv.gov.