Website Redesign, Migration, and Maintenance Services

The Colorado Charter School Institute (CSI), a state agency located in Denver County and Denver City, is soliciting website redesign, migration, and maintenance services through Documented Quote DQ-DACA-2026000432. The procurement encompasses the complete redesign and consolidation of two existing WordPress-based websites (containing approximately 250 pages and 2,500 media assets) into a single unified platform, with deliverables including discovery and project initiation, template-based website design, content migration, comprehensive testing and quality assurance, website launch support, staff training, and ongoing maintenance services. The target go-live date is July 27, 2026, driven by recent malware-related service disruptions requiring transition to a more secure and stable website environment before the 2026-27 school year. Respondents must demonstrate prior experience with at least one Colorado state agency, school district, or Board of Cooperative Educational Services on a similar website project and must accept the material terms and conditions of the Colorado State Purchase Order. The website must comply with WCAG 2.1 Level AA accessibility standards and State of Colorado technology standards, with all hosting infrastructure required to be maintained within the United States. Required submissions include a completed Offeror Response Signature Page, Form W-9, detailed quote addressing the scope of work, Voluntary Product Accessibility Template (VPAT), references from at least two current clients with URLs, and a completed pricing table offering separate cost proposals for contractor-led, shared, or CSI-led content migration approaches. Critical deadlines include April 23, 2026 for written inquiries, April 27, 2026 for published responses to inquiries, May 1, 2026 at 5:00 PM Mountain Time for quote submission via email, May 8, 2026 for estimated award selection and notification, and a desired contract start date of June 1, 2026 or as soon as possible following award.

Service Disabled Veteran Owned Small Business (SDVOSB) respondents must submit U.S. Small Business Administration certification documentation to qualify for this designated set-aside, and no incumbent vendors or current contractors are identified in the procurement documents. The anticipated contract term is June 1, 2026 through June 30, 2027, including one-time migration and setup fees plus one year of maintenance support, with an option to renew for additional periods. No specific budget ceiling or range is provided; CSI encourages respondents to propose competitive, transparent pricing that reflects the full scope of work, with all associated costs including travel, training materials, and administrative overhead incorporated into the firm pricing. Ongoing maintenance services include routine updates, security patches, backups, uptime monitoring, accessibility audits, and technical support with all maintenance hours included in the retainer fee, while new feature development and significant enhancements are separately scoped and billed. Award will be made to the responsible respondent whose acceptable quote is most advantageous to the State, with price being the primary consideration, and CSI reserves the right to award to multiple respondents if determined to be in the State's best interest. The State may invite one or more respondents to participate in interviews or presentations at its discretion, though award may be made based solely on submitted quotes without oral presentations.