Website Redesign & Migration_DQ.docx

Documented Quote

DQ-DACA-2026000432

Website Redesign, Migration, and Maintenance Services

Posting Date: April 16, 2026

Documented Quote Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

1. POINT OF CONTACT- Emma Post, Grant and Procurement Manager, CSI_Procurement@csi.state.co.us

2. IMPORTANT DATES:

A. Publication Date- Thursday, April 16, 2026 B. Deadline for Questions- Thursday, April 23, 2026 C. Quote Submission Deadline- Friday, May 1, 2026

3. OVERVIEW AND GOALS:

The Colorado Charter School Institute (CSI) currently operates two separate websites:

· a primary public-facing website (https://ww.csi.state.co.us) and

· a secondary resource-focused website (https://resources.csi.state.co.us) that provides tools, guidance, and materials for staff at CSI-authorized schools and select district-authorized schools participating in grant and nutrition services.

The goal of this project is to consolidate these two websites into a single, unified website platform that improves usability, accessibility, and content management for public users, school-based stakeholders, and internal website content managers. The selected Respondent will design, develop, migrate, and implement the new website and support ongoing maintenance to ensure long-term functionality, security, and usability.

4. REQUIREMENTS:

Respondent must meet the following minimum requirements. Failure to meet any requirement may result in the Quote being deemed non-responsive.

A. Accessibility Requirements B. Insurance Requirements C. Colorado Public-Sector Experience D. Colorado State Purchase Order Terms and Conditions Acceptance

REQUESTED QUOTE FORMAT:

A. Quotes should be included as one or more attachments of commonly accessible file types.

B. Submissions shall include:

i. Completed Offeror Response Signature Page

ii. Completed W9

iii. Quote addressing areas outlined in the Scope of Work

iv. Completed Pricing Table

5. QUOTE SUBMISSION INSTRUCTIONS:

A. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for DQ-DACA-2026000432, Website Redesign, Migration, and Maintenance Services Ensure all requested attachments are included B. A Quote received after the submission deadline may, at the sole discretion of the State, be rejected without further consideration.

Version 02.2026

TABLE OF CONTENTS

1.

SOLICITATION INFORMATION

A. Introduction On behalf of the State of Colorado, Colorado Charter School Institute is issuing this Documented Quote for website redesign, migration, and maintenance services.

B. Background, Overview and Goals The Colorado Charter School Institute (CSI) is a statewide charter school authorizer and state agency. Currently, CSI oversees 47 charter public schools, serving over 20,000 students.

CSI operates two separate websites:

· a primary public-facing website (www.csi.state.co.us) and

· a secondary resource-focused website (resources.csi.state.co.us) that provides tools, guidance, and materials for staff at CSI-authorized schools and select district-authorized schools participating in grant and nutrition services. Note: CSI schools procure and maintain their own websites; the CSI website does not maintain pages for each CSI school.

The sites currently use features such as built-in forms, a map plug-in to view CSI schools, posts for a regularly published blog, and JavaScript to auto populate information on a webpage. Across the two sites, there are roughly 250 pages and around 2500 media assets.

Since 2018, both websites have operated on the WordPress platform, with maintenance and support provided on an hourly basis by a third-party vendor. Beginning in March 2026, both sites experienced significant service disruptions due to a malware infection. As a result, CSI is seeking a vendor capable of delivering reliable, dedicated support with a strong emphasis on proactive security, ongoing maintenance, and rapid incident response.

The goal of this project is to consolidate these two websites into a single, unified website platform that improves usability, accessibility, and content management for both public users and school-based stakeholders. The new website should:

a. Provide a clear, intuitive experience for multiple user audiences, including the general public and school staff;

b. Centralize and streamline access to resources, documents, and information currently spread across multiple sites;

c. Improve navigation, searchability, and overall user experience;

d. Ensure compliance with accessibility standards; and

e. Enable efficient, sustainable content management and maintenance by State staff.

The selected Respondent will design, develop, migrate, and implement the new website and support ongoing maintenance to ensure long-term functionality, security, and usability.

While not a requirement of this project, CSI welcomes recommendations to consolidate, streamline, or connect existing systems where feasible. Current platforms include Constant Contact (email/newsletters), LearnWorlds (learning management system), and social media management tools such as Buffer (for Facebook and LinkedIn).

C. Anticipated Term

i. The anticipated term of the Purchase Order resulting from the award of this solicitation is approximately June 1, 2026 through June 30, 2027 which includes the one-time migration and setup fee as well as one year of support, with the option to renew.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS is April 16, 2026.

b. Written inquiries must be submitted to CSI_Procurement@csi.state.co.us no later than April 23, 2026.

c. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS is April 27, 2026.

d. All quotes must be submitted in the method described below no later than May 1, 2026 at 5:00 PM.

e. The estimated date for award selection and notification is May 8, 2026.

f. The desired Contract or Purchase Order start date is as soon as possible following award; no later than June 1, 2026.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Emma Post, Grant and Procurement Manager, who may be reached via email at CSI_Procurement@csi.state.co.us.

F. Respondent Inquiries

i. Respondents may submit written inquiries via email concerning this solicitation to obtain clarifications. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of Activities.

ii. Send all inquiries to the Procurement Point of Contact listed above. Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iii. Responses to Respondent inquires will be published on Colorado VSS collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as Attachment A, prior to execution of the Contract or Purchase Order.

C. Mandatory/Minimum Requirements Respondents must meet the following minimum requirements. Failure to meet any requirement may result in the Quote being deemed non-responsive.

i. Colorado Public-Sector Experience: The Respondent must demonstrate experience working with at least one (1) state agency, school district, or Board of Cooperative Educational Services (BOCES) in the state of Colorado on a website design, development, or migration project of similar scope.

ii. Colorado State Purchase Order Terms and Conditions: Respondents must be able to accept the material terms and conditions of the Colorado state purchase order.

3. SCOPE OF WORK/SPECIFICATIONS

The Contractor shall provide website design, content migration, testing, launch, training, and ongoing maintenance services as described in this Section. The target go-live date for the new website is no later than July 27, 2026. All work must comply with the State of Colorado accessibility standards and WCAG 2.1 Level AA requirements set forth in Section 2.A of this solicitation.

a. Phase 1 – Discovery and Project Initiation

(a) The Contractor shall conduct a project kickoff meeting with CSI’s designated project team within ten (10) business days of purchase order execution. The kickoff meeting shall establish project goals, roles and responsibilities, communication protocols, and a detailed project schedule with milestones aligned to the proposed go-live date.

(b) The Contractor shall conduct a discover process that includes, at a minimum, an audit of the existing main website and resource site(s), a review of current site analytics and user behavior data, provided stakeholder input to understand user needs and priorities, and an inventory of all existing pages, documents, media, and forms to be migrated or retired in partnership with CSI team members.

(c) Following discovery, the Contractor shall deliver a written report and proposed Information Architecture (site map and navigation structure) for CSI review and approval before design work begins. The Contractor shall incorporate CSI feedback and obtain written sign-off prior to advancing to Phase 2.

b. Phase 2 – Website Design (Preferably Template-Based)

(a) The Contractor shall configure and customize a pre-existing website template or theme to create a new public-facing website for CSI (custom-built themes are not required and are discouraged unless explicitly approved by CSI). The selected template shall align with CSI’s brand identity, meet all applicable State of Colorado accessibility and technology standards, and support a clean, user-friendly experience across desktop, tablet, and mobile devices (responsive design).

(b) The design and configuration process shall include, at minimum:

(i) Identification and presentation of one or more recommended templates/themes that meet project requirements for CSI review and selection;

(ii) Configuration of the selected template to reflect CSI branding, including typography, color palette, imagery, and visual components;

(iii) Configuration of key page templates and layouts (e.g., homepage, interior pages, resource pages, landing pages) using the selected template;

(iv) Creation of a lightweight style reference documenting how CSI branding is applied within the template (recommended but not required); and

(v) Final configured page layouts for CSI approval prior to full content migration and development.

(c) The Contractor shall provide up to two (2) rounds of revisions to the configured template and page layouts based on CSI feedback. CSI shall provide consolidated written feedback within five (5) business days of receiving each deliverable. Written approval from the CSI project lead is required prior to proceeding to full build and content migration.

(d) The Contractor shall ensure that any selected template or theme is:

(e) Actively supported and maintained by the developer/vendor;

(f) Configurable to meet accessibility requirements (WCAG Level AA);

(g) Flexible enough to support CSI’s content types and navigation needs; and

(h) Not dependent on excessive or unsupported customizations that would limit long-term maintainability.

c. Phase 3 – Content Migration

(a) The Contractor shall support migration of CSI-approved content identified in the Discovery phase from CSI’s existing main website and resource site to the new website. Content migration may be performed through one or more of the following approaches, as proposed by the Respondent and selected by CSI:

· Contractor-led migration (full-service migration by the Contractor);

· Shared migration (migration responsibilities divided between the Contractor and CSI); or Respondents shall clearly describe their proposed approach(es), including roles and responsibilities under each model, and provide corresponding pricing for each option.

Migration scope may include, as applicable: pages, blog or news posts, documents (PDF, Word, etc.), images, video embeds, and forms.

(b) Regardless of the selected migration approach, the Contractor shall:

(i) Provide a content migration plan, including tools, templates, or processes to support efficient migration;

(ii) Ensure that all migrated or imported content functions correctly within the new website; and

(iii) Provide guidance and support to CSI staff where migration responsibilities are shared or CSI-led.

(c) The Contractor shall implement URL redirects (301 redirects) from all legacy page URLs to corresponding new URLs to preserve search engine rankings and prevent broken links. A redirect map shall be provided to CSI for review prior to go-live. URLs for the main site and resource site main pages will remain the same.

(d) All migrated content shall be formatted to match the new site’s design templates. The Contractor shall flag content that requires CSI review or updating due to outdated information, broken links, or accessibility deficiencies. CSI is responsible for providing updated or replacement content when needed in a timely manner consistent with the project schedule.

(e) The Contractor shall ensure that any migration approach supports accessibility requirements, including proper formatting of headings, links, documents, and media to align with WCAG Level AA standards.

d. Phase 4 – Testing and Quality Assurance

(a) Prior to launch, the Contractor shall conduct comprehensive testing of the completed website in a staging environment. Testing shall include, at minimum: (a) functional testing of all pages, navigation, links, forms, and interactive elements; (b) cross-browser compatibility testing in current versions of Chrome, Firefox, Safari, and Edge; (c) responsive/mobile device testing across common screen sizes; (d) accessibility testing against WCAG 2.1 Level AA standards, including use of an automated scanning tool and manual keyboard-navigation review; (e) performance testing to confirm acceptable page load times; and (f) verification that all URL redirects function correctly.

(b) The Contractor shall provide a written Test Results Summary to CSI documenting all testing conducted, issues identified, and resolutions. CSI shall have a minimum of five (5) business days to conduct User Acceptance Testing (UAT) in the staging environment. The Contractor shall resolve all critical and high-priority issues identified during UAT before the go-live date. Written CSI acceptance of the staging site is required prior to launch.

e. Phase 5 – Launch (Target: no later than July 27, 2026)

(a) The Contractor shall execute the go-live launch of the new website no later than July 27, 2026, contingent upon receipt of CSI sign-off following UAT. Launch activities shall include DNS propagation and cutover, decommissioning or redirecting legacy site(s) as directed by CSI, post-launch testing to confirm all critical functionality is operational, and monitoring of site performance and error logs for a minimum of five (5) business days following launch.

(b) The Contractor shall provide a written Post-Launch Report within ten (10) business days of go-live, summarizing launch activities, any issues encountered and resolved, current performance baselines, and recommended next steps.

f. Phase 6 – Training

(a) The Contractor shall provide training for CSI staff designated as website content managers and administrators. Training shall be conducted prior to or concurrent with go-live, and shall cover at minimum: (a) content management system (CMS) navigation and user roles; (b) creating, editing, and publishing pages and posts; (c) uploading and managing documents, images, and other media; (d) managing forms and basic site settings; and (e) basic accessibility best practices for content editors.

(b) Training shall be delivered via live virtual session(s) and recorded for future reference. The Contractor shall also provide a written CMS User Guide in an accessible format covering all training topics. CSI may request up to one (1) additional training session within ninety (90) days of go-live at no additional cost.

g. Phase 7 – Ongoing Maintenance and Support

(a) Following go-live, the Contractor shall provide ongoing maintenance and support services for the duration of the contract term. Ongoing maintenance shall include, at minimum: (a) application, CMS, plugin/theme, and security updates applied on a regular basis and no later than thirty (30) days after release for critical security patches; (b) regular automated backups with the ability to restore the site to a prior state within twenty-four (24) hours upon CSI request; (c) uptime monitoring and prompt notification to the CSI of any outage exceeding thirty (30) minutes; and (d) an annual accessibility audit with a written remediation report provided to the CSI.

(b) The Contractor shall provide technical support to the CSI for issues related to site functionality, performance, and security. Support requests shall be acknowledged within one (1) business day. Critical issues (site down, security breach, or significant data loss) shall be prioritized for same-day response. The Contractor shall provide the CSI with a designated support contact and a ticketing or request-tracking mechanism.

(c) Maintenance support hours are included as part of the ongoing maintenance retainer. Any work that falls outside routine maintenance — such as new feature development, significant content restructuring, or additional site builds — shall be quoted and authorized separately in writing by the CSI prior to commencement. The Contractor shall provide a monthly maintenance report summarizing updates applied, support requests resolved, uptime statistics, and any outstanding issues.

h. Summary of Key Deliverables The Contractor shall provide the following deliverables under this contract:

(a) Project Schedule and Communication Plan;

(b) Discovery Report and approved Information Architecture / Site Map;

(c) Configured Template and Approved Page Layouts;

(d) Fully developed and content-populated website in staging environment;

(e) URL Redirect Map;

(f) Test Results Summary;

(g) Go-live Launch and Post-Launch Report;

(h) CMS User Guide and Training Recording(s); and

(i) Monthly Maintenance Reports throughout the contract term.

i. Website Functionality Requirements The Contractor shall ensure the website includes, at a minimum, the following functionality, whether through the selected template, platform capabilities, or configuration:

(a) Content Management System (CMS)

(i) User-friendly CMS that allows authorized CSI staff to create, edit, and publish content without technical expertise

(ii) Role-based permissions for content contributors and administrators

(iii) Ability to manage pages, posts, documents, and media

(b) Navigation and Information Architecture

(i) Clear, intuitive navigation supporting multiple user groups (e.g., public users and school staff)

(ii) Menu structures that support both high-level browsing and direct access to resources

(iii) Breadcrumbs or similar navigation aids

(c) Search Functionality

(i) Site-wide search that allows users to easily locate pages, documents, and resources

(ii) Ability to search across file types (e.g., PDFs, Word documents)

(iii) Search results that are relevant and clearly presented

(d) Document and Resource Management

(i) Ability to upload, organize, and manage documents (e.g., PDFs, Word files)

(ii) Structured organization of resource content (e.g., by topic, audience, or program area)

(iii) Clear labeling and download access for files

j. Forms and Contact Functionality

(a) Ability to create and manage web forms (e.g., contact forms, submissions)

(b) Spam protection and secure form handling

(c) Routing of form submissions to designated email addresses

k. News, Announcements, or Updates

(a) Ability to publish and manage news posts, updates, or announcements

(b) Optional categorization or tagging of posts

(c) Display of recent or featured content

l. Accessibility and Usability

(a) Built-in support for accessibility (WCAG Level AA) across templates and components

(b) Readable layouts, clear headings, and accessible navigation structures

m. Analytics and Reporting

(a) Integration with website analytics tools (e.g., Google Analytics or equivalent)

(b) Ability for CSI to access and review basic site usage data

n. SEO and Indexing

(a) Basic search engine optimization (SEO) capabilities, including:

(i) Editable page titles and meta descriptions

(ii) Clean URLs

(iii) Sitemap generation

(b) Configuration to ensure the site is properly indexed by search engines

o. Performance and Reliability

(a) Reasonable page load times for standard content pages

(b) Stable performance under typical user traffic

(c) Sufficient and reliable bandwidth to ensure quality site performance

p. Flexibility and Scalability

(a) Ability to add new pages, sections, or content types over time

(b) Support for future enhancements without requiring a full rebuild

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

i. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for DQ-DACA-2026000432, Website Redesign, Migration, and Maintenance Services

ii. Quotes should be included as one or more attachments of commonly accessible file types.

B. Timeliness of Quote Submission A Quote received after the submission deadline may, at the sole discretion of the State, be rejected without further consideration.

C. Quote Format and Content Submissions should include:

1. Completed Offeror Response Signature Page (included in this solicitation as Attachment B)

2. Completed W9 (included in this solicitation as Attachment C)

3. Quote addressing the following areas:

a. Features, functionality, services, and supports described in the Statement of Work above.

b. Recommendations related to system consolidation, integration, or replacement (e.g., newsletter platforms, learning management systems, or social media tools) are optional and will not be evaluated as a required component of this solicitation. Respondents may include such recommendations as optional add-ons with associated pricing.

c. A Voluntary Product Accessibility Template (VPAT) to document the extent to which the platform complies with required accessibility standards referenced above.

d. At least 2 references from current clients (and URLs to current client sites), preferably a state agency, school district, or Board of Cooperative Educational Services (BOCES) in the state of Colorado.

4. Completed Pricing Table (attached to this solicitation as Attachment D) D. Pricing

i. Proposed pricing must remain firm during the initial term of the Purchase Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

iii. Proposed pricing must account for all costs, including travel, training materials, and administrative overhead, or other ancillary charges.

iv. Pricing should be competitive and consistent with the State’s efforts to conserve fiscal resources.

v. Respondents should submit a completed pricing table with their submission (included with this solicitation as Attachment D) and must provide pricing for each content migration approach that is available (Contractor-led, Shared, and CSI-led support), even if one approach is recommended.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Purchase Order(s) will be awarded to the responsible Respondent(s) whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

iv. “Acceptable” means that the goods or services submitted in the Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

v. The State reserves the right to award to multiple Respondents if it is determined to be in the best interest of the State.

B. Negotiations The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award A notice of the intent to award will be announced on Colorado VSS.

E. Documents After Award Prior to Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Purchase Order.

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

i. This solicitation is being published on Colorado Vendor Self Service (Colorado VSS), so that Respondents who have an interest may submit a proposal in accordance with the terms of this solicitation.

a. Vendors can self-register for this system free of charge or may click on “Public Access” on the website to view solicitation documents and modifications without registering. Vendors are encouraged but not required to register prior to or at the time they submit their response. The State also recommends that interested vendors check Colorado VSS on a regular basis throughout this solicitation process.

B. Modifications and/or Supplemental Information to the Solicitation

i. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS. A modification notice will be published on Colorado VSS in the event that it becomes necessary to revise any part of this solicitation.

ii. It is the Respondent’s sole responsibility to check Colorado VSS on a regular basis, prior to the Quote submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

C. Solicitation Cancellation and/or Rejection of Quotes

i. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a Contract or purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject Quote(s) shall remain confidential for the lesser of six months or until a Contract or purchase order is awarded by the State. Reference Procurement Rule R-24-101-401-05.

ii. If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of, or returned to the Respondent upon request at the Respondents’ expense.

D. Modifications or Withdrawal of Quotes A Respondent may modify or withdraw its Quote by written notice to the Procurement Contact prior to the established Quote submission deadline. Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a Respondent’s Quote after award is not allowed. Reference Procurement Rules R-24-103-201-08 and R-24-103-201-09.

E. Mistake and Minor Informalities in Respondent Quotes In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-24-103-201-08.

F. News Releases and Announcements Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the State.

G. Not a Legally Binding Offer Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-103-204-01(b).

H. Respondent Quote Content The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Contract or Purchase Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that Respondent.

I. Quote Response Material Ownership All material submitted in response to this solicitation becomes property of the State.

J. Certification of Independent Price Determination By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

K. Submission of Confidential or Proprietary Information

i. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act.

ii. A Respondent may submit, as a part of its Quote, a written request for classification of certain portions of the Quote as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the Quote to facilitate public inspection of the non-confidential portion of the Quote. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting Contract or purchase order will be considered confidential.

iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

iv. A complete redacted Quote response should also be included along with an unredacted Quote and confidentiality justification.

v. In no event shall an entire Quote be classified as confidential. The Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation. Reference Procurement Rule R-24-101-401-03.

vi. Any additional Respondent information, which may be part of the evaluation/negotiation process and for which a Respondent claims confidentiality, is subject to the same requirements and processes identified above.

L. Modifications to the State Purchase Order

i. A copy of the State Purchase Order terms and conditions is included in Attachment A to this solicitation.

vii. Respondents are instructed to review the attached terms and conditions and submit any proposed modifications or redlines with their Quote. The decision to reject, accept, or further negotiate any requested changes will be at State’s discretion. If a Respondent normally seeks counsel on Contract terms, they are advised to do so before submitting a Quote in response to this solicitation.

viii. In the event that a Respondent’s requested modifications violate State law, regulation, or policy, or would otherwise not be justifiable as being in the best interest of the State, the State may make a determination that a Respondent’s Quote is no longer acceptable and therefore ineligible for award. The section of the State Contract identified as the Colorado Special Provisions are considered non-negotiable.

M. Ethics and Conflicts of Interest

i. The Respondent must disclose in its Quote any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Respondent regarding the solicitation or its subject matter.

ix. The Respondent acknowledges that even the appearance of a conflict of interest may be harmful to the State’s interests. The Respondent shall disclose in its Quote whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State.

x. Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Respondent, the Contract or Purchase Order term, including any extensions. Reference §24-18-201, C.R.S., et seq. (Proscribed Acts Related to Contracts and Claims); §24-50-507, C.R.S.(Conflict of Interest); §18-8-301, C.R.S., et seq. (Bribery and Corrupt Influence); §18-8-401, C.R.S., et seq. (Abuse of Public Office); §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992); §24-109-105, C.R.S .(Debarment and Suspension); and Procurement Rule R-24-101-107-01 (Ethics).

N. Protested Solicitations and Awards An aggrieved party may file a protest concerning a Material Issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the Department of Personnel and Administration (DPA) within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference §24-109-102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq. Protests should be submitted via email to the Executive Director of DPA at tobin.follenweider@state.co.us with copies to the Chief Procurement Officer at sherri.maxwell@state.co.us and to the Procurement Appeals Administrator at venessa.huynh@state.co.us.

O. Performance Outside of Colorado Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or subcontracting any services under the contract, where such subcontracted services will be performed under the contract, including any subcontracts, and whether any subcontracted services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its written statement a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts.

P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq SDVOSB Respondents must submit documentation of certification issued through the U.S. Small Business Administration in their Quote. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the United States Small Business Administration.

Q. Vendor Assistance Any vendors needing support responding to solicitations may contact the Colorado Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction bond assistance through the Construction Statewide Bond Assistance Program, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

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