Vehicle Camera, Navigation, Ridership and Communication System Services.

The School Board of Hillsborough County, Florida has issued an Invitation to Quote for inspection, installation, and repair services for vehicle camera, navigation, ridership, and communication systems, with proposals due June 3, 2026 at 5:00 PM via VendorLink and questions due May 27, 2026 at 5:00 PM. No set-aside or preference program is stated in the source materials.

The scope encompasses labor, materials, supervision, and equipment for DVR and camera systems, GPS units, vehicle tablets, AIM modules for fuel and DEF monitoring, RFID systems, two-way radio systems, and illuminated stop-arm and bus-ID systems across the district's fleet serving approximately 225,000 students. The bid sheet specifies 24 line items with estimated annual usage quantities, including installation services, circuit and component repairs, and quarterly, semi-annual, and annual inspection services. Vendors may propose cost-plus-markup pricing at not to exceed 15% for items outside the standard line-item list and offer catalog pricing discounts. Bidders must demonstrate a minimum of three years of experience providing the required goods and services and maintain current business licenses, permits, and tax compliance. Proof of active Florida incorporation is required if applicable. The awarded vendor must provide a Certificate of Insurance including commercial general liability coverage and workers' compensation insurance where required.

No estimated contract value is stated. Pricing must be firm for at least one year from the contract's effective date and quoted on an FOB Destination basis including all shipping to HCPS locations. Payment terms are net 45 days from service completion or invoice receipt, whichever occurs last. All bids must be submitted electronically through VendorLink; bidders must maintain current vendor registration. Bids may not be withdrawn for 120 days after the due date unless otherwise specified. HCPS reserves the right to reject any and all quotes, to award to the lowest responsive and responsible bidder, and to divide awards into groups, sections, or categories. Vendors must complete and submit executed affidavits certifying non-ownership or control by designated foreign countries of concern and compliance with Florida Statutes Section 787.06(13) prohibiting coercion for labor and services; failure to submit executed affidavits results in bid rejection.