Uniform and Mat Rental and Laundry Service

The San Diego County Water Authority is seeking proposals for a comprehensive uniform and mat rental and laundry service contract covering two specific locations: the Escondido Operations and Maintenance Center and the Kearny Mesa Office. The procurement solicits qualified firms to provide a range of services including weekly rental of 100% cotton work clothing, flame-resistant coveralls, shop towels, and floor safety mats, with an initial contract term through June 30, 2026 and potential extension up to 51 months total. The contract requires the selected vendor to manage a maximum inventory of nine uniform pants and shirts per employee, with at least four changes per week, and up to five coveralls for designated employees. Evaluation criteria will include scope of work (20%), competence (25%), quality of past performance (30%), and cost proposal (25%). Key dates include a non-mandatory jobsite visit scheduled for February 19, 2025, with proposals due on February 27, 2025, at 2:00 p.m. Vendor responsibilities include laundering, pressing, minor mending, maintaining name and logo badges, performing measurements and hemming at no additional cost, and delivering clean, pressed garments weekly.

The Water Authority has established a Small Contractor Outreach and Opportunities Program (SCOOP) to encourage small business participation, though limited subcontracting opportunities are anticipated for this project. The current contract is held by Prudential Overall Supply, which had an initial one-year term extended for three additional years. The total contract value is not to exceed $115,000, with provisions for adding or deleting items using predetermined unit prices. Proposers must submit a detailed Proposer Questionnaire and sample rental items alongside their proposals, and must meet strict, non-negotiable insurance requirements. The solicitation operates on a nine-day, biweekly schedule with offices closed every other Friday, and deliveries must occur during standard business hours. Specific uniform and mat requirements include 100% cotton pants (no jeans allowed), and location-specific mat color specifications of brown for Kearny Mesa and blue or brown for Escondido. A fuel surcharge provision is included when diesel prices exceed $4.25 per gallon, and potential contract extensions may include price adjustments based on the Consumer Price Index, limited to 3% or the actual CPI change, whichever is less.