TRANSPORTATION MANAGEMENT SERVICES – Early Intervention & Preschool

Ulster County Department of General Services is soliciting proposals for comprehensive transportation management services for the Early Intervention and Preschool Unit at the Ulster County Department of Social Services, with proposals due August 14, 2026 at 4:00 PM.

The scope encompasses transportation logistics coordination for approximately 340 of 677 enrolled preschool children across approximately 26 routes. The awardee must establish and optimize runs and routes using routing software; implement real-time bus tracking applications accessible to parents and County staff; manage weather-related service suspensions; maintain child and service provider information systems; administer parent transportation reimbursement agreements; reconcile transporter invoices; monitor regulatory compliance including driver certifications and vehicle inspections every 60 days; and serve as the primary point of contact for all transportation inquiries and complaints. Respondent firms must demonstrate a minimum of three years' experience providing transportation management services with demonstrated knowledge of New York State and Ulster County-specific needs, adequate staffing levels, and compliance with HIPAA, FERPA, and IDEA requirements.

The contract term is two years and three months commencing October 1, 2026, through December 31, 2028, with a County option to renew for two additional one-year terms under identical prices and conditions. The fee/cost proposal must be submitted separately and unbound with all costs (labor, materials, travel, equipment, and administrative expenses) detailed in a line-item budget where indirect and administrative expenses cannot exceed 15 percent of the total request.

Evaluation criteria are weighted as follows: overall plan to provide required services (40 points), fee/pricing proposal (30 points), qualifications and experience (20 points), and understanding of County goals and objectives (10 points). Firms must comply with prevailing wage requirements and the Ulster County Living Wage Act (minimum wage of $50,000 annually for affected positions), maintain appropriate business insurance per Schedule C, verify that no employees are listed on relevant exclusion lists, and comply with sustainability requirements aligned with the County's GreenNY initiatives. Written clarification requests are due August 7, 2026.