Addendum 4.pdf

Addendum 4 to the Transportation Management Services RFP issued by the Ulster County Department of General Services pertains to transportation logistics for the Early Intervention and Preschool Unit at the Ulster County Department of Social Services. The solicitation seeks qualified firms to manage comprehensive transportation services for approximately 340 of 677 enrolled preschool children across approximately 26 routes. Key responsibilities include establishing and optimizing transportation routes using routing software, implementing real-time bus tracking applications for parents and County staff, managing weather-related service suspensions, maintaining child and service provider information systems, administering parent transportation reimbursement agreements, reconciling transporter invoices, and monitoring regulatory compliance including driver certifications and vehicle inspections every 60 days. The awardee will serve as the primary point of contact for all transportation inquiries and complaints. Proposals were due August 14, 2026 at 4:00 PM, with written clarification requests due by August 7, 2026. The contract term is two years and three months, commencing October 1, 2026, through December 31, 2028, with County options to renew for two additional one-year terms under identical prices and conditions.

Respondent firms must demonstrate a minimum of three years' experience providing transportation management services with demonstrated knowledge of New York State and Ulster County-specific needs, adequate staffing levels, and compliance with HIPAA, FERPA, and IDEA requirements. The fee/cost proposal must be submitted separately and unbound, with all costs detailed in a line-item budget format where indirect and administrative expenses cannot exceed 15 percent of the total request. Evaluation criteria are weighted as follows: overall plan to provide required services (40 points), fee/pricing proposal (30 points), qualifications and experience (20 points), and understanding of County goals and objectives (10 points). Firms must comply with prevailing wage requirements and the Ulster County Living Wage Act, maintaining a minimum wage of $50,000 annually for affected positions, carry appropriate business insurance per Schedule C, verify that no employees are listed on relevant exclusion lists, and comply with sustainability requirements aligned with the County's GreenNY initiatives.