To attach addendum #1 patient digital rounding

The State of West Virginia, specifically the Mildred Mitchell-Bateman Hospital (MMBH) in Cabell County, is seeking a comprehensive Patient Digital Rounding and Global Positioning System (GPS) solution through Agency Request for Quote (ARFQ) 0512 2927 MMB2500000004. The procurement targets a sophisticated patient tracking system capable of real-time monitoring, including 15-minute safety checks, with the ability to track up to 16 patients per observer. Required deliverables include 1,000 patient tracking bands, 130 data collection beacons, specialized monitoring devices, software compatible with Care Vue Electronic Health Recording program, and complete implementation and training services. Key technical requirements include GPS tracking, geofencing, Bluetooth connectivity, tamper-resistant equipment, and proximity verification capabilities. The solicitation requires vendors to provide annual licensing based on an average daily census of 103 patients, comprehensive 7x24x365 technical support, data backup and storage protocols, and on-site training for staff across all shifts. Technical questions were due by June 3, 2025, at 1:30 PM EST, with proposals originally due on June 10, 2025, but subsequently extended to June 17, 2025, at 1:30 PM EST. Evaluation will be based on the lowest total cost that meets all specified requirements, with vendors required to be registered in the wvOASIS portal and with the Secretary of State's office.

The procurement is partially funded by federal funds, which introduces additional compliance requirements under 2 C.F.R. 200.317 through 200.327, including provisions for minority business participation, domestic preferences, and equal employment opportunity. Vendors must be willing to extend contract terms to federal funds procurement and sign required contract provisions. The hospital requires vendors to maintain $1 million in Commercial General Liability and Cyber Liability insurance, and provide a performance bond for 100% of the contract value. While no specific set-aside designations are explicitly mentioned, the solicitation emphasizes compliance with federal and state procurement regulations. The system must integrate with the existing Care Vue Electronic Health Record system and will require comprehensive data protection in compliance with HIPAA Business Associate Agreement (BAA) standards. Though specific budget ranges are not explicitly stated, the pricing sheet indicates unit costs for various components, with the potential for a multi-year contract beginning upon award and allowing for up to 36 months of additional renewals. Vendors must include all implementation costs, training, travel expenses, and equipment in their total pricing, with no separate charges permitted for shipping, and the hospital maintaining a tax-exempt status.