Testing, Insulation and Repair of Boilers & Water Heaters

The County of Orange, California Sheriff-Coroner Department is soliciting proposals for testing, insulation, and repair services for boilers, steam generators, and process heaters at multiple Sheriff facilities, with proposals due September 17, 2026 at 4:00 p.m. and questions due September 10, 2026 at 5:00 p.m.

Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certifications receive a 5% preference adjustment on cost scoring; dual certification receives an 8% adjustment.

The scope covers routine inspection, testing, cleaning, service, certification, adjustment, alteration, replacement, maintenance, corrective maintenance, and emergency services at five primary locations: Brad Gates Building, Coroner Facility, James A. Musick Facility, Sandra Hutchens Regional Law Enforcement Training Center, and Theo Lacy Facility. Work must comply with South Coast Air Quality Management District Rules 1146.1 and 1146.2 and applicable state, federal, and local regulatory requirements. Services include 24/7/365 emergency availability with one-hour response time and four-hour on-site technician arrival requirement. The scope covers 14 boiler and water heater units ranging from 167,000 to 4,999,000 BTU, plus 18 additional units requiring semi-annual and annual preventative maintenance.

Minimum qualifications are five to ten years of consecutive experience, ability to obtain a valid California C-4 license (Boiler, Hot Water Heating and Steam Fitting), and experience with similar projects for at least three public agencies. Contractor personnel must obtain security clearances and pass background checks and drug screening for facility access.

The initial contract term is three calendar years, effective January 14, 2027, with no automatic renewal. Pricing is firm fixed-fee for regulatory testing, tune-ups, and preventative maintenance, with hourly labor rates for as-needed services (differentiated by Monday–Friday daytime, after-hours weekday, and weekend/holiday); materials reimbursed at invoice cost plus contractor markup; and permit fees at cost with no markup. Contractor insurance requirements include $1 million per occurrence/$2 million aggregate Commercial General Liability, $1 million combined Single Limit Automobile Liability, and statutory Workers' Compensation. All proposals must be submitted electronically via the County's eProcurement Portal. Evaluation occurs in three phases: written response (500 points), presentation/interview (400 points), and cost proposal (100 points). Responses must remain valid for 365 calendar days.

The solicitation is subject to California campaign contribution disclosure requirements under the Levine Act; applicants and proposed subcontractors must disclose contributions made within the last 12 months to Orange County Board of Supervisors members or County Agency Officers, with false disclosure resulting in disqualification.