Security_Clearance_-_RFP_for_Boilers_and_Water_Heaters.pdf

This is a security clearance submission document issued by the County of Orange, California Sheriff-Coroner Department in conjunction with an RFP for testing, insulation, and repair services of boilers and water heaters at multiple Sheriff facilities. The solicitation requests proposals for routine inspection, testing, cleaning, service, certification, adjustment, alteration, replacement, maintenance, corrective maintenance, and emergency services for boilers, steam generators, and process heaters across five primary locations: Brad Gates Building, Coroner Facility, James A. Musick Facility, Sandra Hutchens Regional Law Enforcement Training Center, and Theo Lacy Facility. The scope covers 14 primary boiler and water heater units ranging from 167,000 to 4,999,000 BTU, plus 18 additional units requiring preventative maintenance. Proposals are due September 17, 2026 at 4:00 p.m., with questions due September 10, 2026 at 5:00 p.m. The initial contract term is three calendar years effective January 14, 2027, with no automatic renewal. All submissions must be made electronically via the County's eProcurement Portal, and contractor personnel must obtain security clearances and pass background checks and drug screening for facility access.

Pricing is structured as firm fixed-fee for regulatory testing, tune-ups, and preventative maintenance, with hourly labor rates for as-needed services differentiated by Monday-Friday daytime, after-hours weekday, and weekend/holiday hours; materials are reimbursed at invoice cost plus contractor markup, and permit fees are at cost with no markup. Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certifications receive a 5% preference adjustment on cost scoring, with dual certification receiving an 8% adjustment. Minimum qualifications require five to ten years of consecutive experience, ability to obtain a valid California C-4 license (Boiler, Hot Water Heating and Steam Fitting), and experience with similar projects for at least three public agencies. Contractor insurance requirements include $1 million per occurrence/$2 million aggregate Commercial General Liability, $1 million combined Single Limit Automobile Liability, and statutory Workers' Compensation. Services must include 24/7/365 emergency availability with one-hour response time and four-hour on-site technician arrival requirements. Evaluation occurs in three phases: written response (500 points), presentation/interview (400 points), and cost proposal (100 points). The solicitation is subject to California's Levine Act campaign contribution disclosure requirements, and responses must remain valid for 365 calendar days.