Tail Shaft End Head Assembly Huttonsville CC & Jail.

The West Virginia Division of Corrections and Rehabilitation is conducting a sole source procurement for a tail shaft end head assembly for the Huttonsville Correctional Center and Jail, specifically seeking one (1) OEM replacement part from Envirodyne Systems Inc. with manufacturer specification model number 40151517. The solicitation was issued on October 29, 2025, with a closing date of November 13, 2025, at 10:30 a.m., targeting a direct award for a critical orbital motor component. The procurement requires a replacement end shaft for an orbital motor, with Envirodyne Systems Inc. certified as the sole source provider due to unique design and material specifications that cannot be competitively bid. Vendor qualifications include compliance with West Virginia laws, workers' compensation insurance, and appropriate licensing. The delivery timeframe is estimated at 30 days from notice to proceed, with shipping potentially taking twelve to sixteen weeks due to potential supply chain constraints. Bid submissions should be directed to the WV Division of Administrative Services in Charleston, with inquiries handled by Jerry D. Rush at 304-414-3422.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises or minority-owned businesses. The total contract value is $23,912.00 for the tail shaft and head assembly, with additional shipping costs. No incumbent vendors are mentioned beyond Envirodyne Systems Inc., who will be the sole source provider for this specific OEM part. The procurement is focused on preventing potential system failures by using an original equipment manufacturer part, which could void warranties if a non-OEM alternative were selected. The ship-to and invoice address is the Huttonsville Correctional Center, located at PO Box 1, 109 HCC Boulevard, Huttonsville, WV 26273-0001. Payment terms are set at Net 30 Days, and the procurement is structured as a one-time purchase to replace a critical component in the facility's infrastructure.