Summary

This is a Direct Award Posting and Justification Form issued by the West Virginia Division of Corrections and Rehabilitation for a one-time purchase of an End Shaft Replacement for an Orbital Motor. The solicitation was posted on October 28, 2025, with a request date of October 28, 2025. The vendor is Envirodyne Systems Inc., located in Camp Hill, Pennsylvania. The contract is structured as a one-time purchase with a delivery timeframe of 30 days from notice to proceed. The specified commodity is one (1) tail shaft and head assembly for a rotor at a cost of $23,912.00 each, plus shipping. The procurement officer is Jerry Rush from the Division of Corrections and Rehabilitation, and the direct award was approved on October 9, 2025.

The pricing for the orbital pump's end shaft is fixed at $23,912.00 plus shipping costs, with terms of Net 30 Days. The justification for the direct award is based on the requirement for an OEM replacement part with specific design and material specifications that are available only from Envirodyne and not subject to competitive bidding. Using a non-OEM part could result in system failure and void warranties, creating significant financial risk to the agency through repeated repairs and component replacements. Envirodyne Systems Inc. has certified that it is the sole source for OEM parts through a letter dated October 27, 2025. The contract includes standard vendor requirements such as compliance with West Virginia laws, workers' compensation insurance, and applicable licensing. Shipping is estimated at twelve to sixteen weeks, subject to change due to supply chain issues related to global events.