T-652(5): Municipal Tractors
Closed State & local contract opportunity Posted
- Solicitation number
- 2000018636
- State
- Minnesota
- Responses due
Opportunity facts
- Point of contact
-
- Kristi Anton kristi.anton@state.mn.us (651) 201-3170
Updated .
About this opportunity
The State of Minnesota Department of Administration is requesting proposals for municipal tractors and related accessories under RFP T-652(5), with proposals due October 2, 2026 at 3:00 PM Central Time. The contract will be available to State Agencies and Cooperative Purchasing Venture (CPV) members on an as-needed basis. Targeted Group, Economically Disadvantaged, and Veteran-Owned businesses certified by the State receive 12% preference points; DEED and DHS eligible providers receive 6% preference points. The State encourages participation from Minnesota-based small businesses, including minority-owned, women-owned, and disability-owned enterprises.
The scope covers 4-wheel drive or track drive tractors capable of employing multiple tools such as snow blowers, plows, and mowers for municipal maintenance work. Equipment must comply with federal and Minnesota safety codes and feature rollover protection and seat belts as options for units 20 horsepower or larger. Tractors must be battery-electric or internal combustion powered with a maximum width of 60 inches preferred (up to 105 inches acceptable). All equipment must be new, current manufacturer production models with original equipment manufacturer (OEM) standard warranties. Responders must be the OEM, an authorized distributor, or a manufacturer's representative; distributors and representatives require OEM authorization letters or documentation of manufacturer website listing. Brokers are not permitted.
The estimated contract value is $1.5 million to $2.5 million annually; this represents neither a minimum nor maximum obligation. The initial contract term runs November 1, 2026 through October 31, 2027, with an option to extend up to 48 additional months in State-determined increments. Pricing submissions may use fixed prices or discounts off OEM or dealer list price. Contractors must respond to quote requests within three business days, submit a 1% administrative fee quarterly on total contract spend, and if contract value exceeds $500,000, track and report diverse spend quarterly.
A virtual pre-proposal meeting is scheduled for September 22, 2026 at 1:00 PM Central Time; attendance is strongly encouraged but not mandatory. Written questions are due September 25, 2026 at 3:00 PM Central Time to Kristi.Anton@state.mn.us. All responses must be submitted electronically through the SWIFT Supplier Portal. Evaluation will occur in three phases: Phase 1 assesses responsiveness and pass/fail requirements, Phase 2 evaluates acceptance of State terms (100 points), cost detail (900 points), and preference points (up to 120 points), and Phase 3 selects finalist(s) based on best value. Evaluation and selection is anticipated by October 21, 2026. Proposal costs and terms remain firm for 180 days unless accepted, rejected, or modified through negotiation. All work must be performed within United States borders.
Opportunity text
THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details. PURPOSE AND BACKGROUND. The purpose of the Solicitation is to contract with a responder(s) to provide Municipal Tractors, as well as Accessories and other Options, which may be purchased by State Agencies and Cooperative Purchasing Venture (CPV) members, on an as needed basis. PRE-PROPOSAL MEETING. A pre-proposal will be held virtually on Tuesday, September 22, 2026, at 1:00 PM CT. While attendance is not mandatory, interested Responders are strongly encouraged to attend. Meeting details are located within the RFP Content. SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to Kristi.Anton@state.mn.us, no later than Friday, September 25, 2026, 3:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the solicitation facilitator listed above may result in rejection of the response. IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE. Submit all requested documentation, including, but not limited to, the following documents: • Attachment A: Responder Declarations • Attachment B: Exceptions to State's Terms and Conditions • Attachment D: Responder Forms o Workforce Declarations Page o Exhibit D Price Schedule o Exhibit D, Supplement 1: Sample Quote and Invoice Response Document Notes: * Please attach each document only once. * The special characters on the upper-case number keys should not be used in either the attachment name or the file name of the attachment. This includes these characters: ~ ! @ # $ % ^ & * ( ) . Also do not use - but use _instead. Note: Suppliers registered only as bidders must register as suppliers before they can be awarded. Your response is not submitted until you select the 'Submit Bid' button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.
Files
| File | Type | Posted |
|---|---|---|
| T-652(5)__Municipal_Tractors.pdf | ||
| rfp_18636_content_final.pdf | ||
| t-652(5)_18636_exhibit_d_price_schedule_final.xlsm | XLSM spreadsheet | |
| rfp_18636_attachments_final.pdf | ||
| rfp_18636_sample_contract_and_exhibits_final.pdf |
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