Shelving for DDA - UPDATED

The State of Tennessee Department of General Services, Real Estate Asset Management (STREAM) is requesting bids for the purchase and installation of high-density mobile shelving for the Tennessee Department of Disability and Aging West Tennessee Regional Office Facility in Arlington, with bids due August 20, 2026 at 2:00 p.m. CDT. A pre-response conference is scheduled for July 15, 2026 at 1:00 p.m. Central Time via Microsoft Teams (attendance encouraged but not required). Written questions are due July 8, 2026.

The scope encompasses rail-mounted, mobile shelving with mechanical assist movement, ADA-compliant design, and installation services. The shelving must accommodate a minimum of 2,750 standard banker boxes with a minimum weight capacity of 1,000 pounds per square foot. The installation space measures 310 inches wide by 460 inches deep with shelving heights between 82 and 88 inches. Rolling rows must maintain ADA-compliant spacing plus one to five inches for mobility. All goods must be Energy Star certified.

The contractor shall provide a Lead Installer as primary on-site point of contact and must deliver and install within 60 days of purchase order issuance, with scheduling within five business days of product receipt. Contractor responsibilities include unpacking, assembly, inspection, installation, and debris disposal. Delivery is F.O.B. Destination with pricing inclusive of all delivery costs. The contractor must provide shipping confirmation within two weeks of purchase order receipt, delivery confirmation within two business days of arrival, and completion confirmation within two business days of the scheduled installation date. Project closeout and invoicing must be completed within five days of installation completion.

Respondents are required to conduct site visits to take exact measurements and examine the facility prior to bid submission. The State makes no allowances for errors due to failure to visit the site. Bidders must be registered with the Tennessee Supplier Portal and comply with all applicable Tennessee contractor licensing requirements. Certificates of insurance covering workers' compensation, commercial general liability, and automobile liability (with the State named as additional insured) are required. The award will go to the lowest-cost responsive bid meeting all requirements. The contract is subject to appropriation and the State reserves the right to terminate for convenience with thirty days' written notice.