Specifications.pdf
PDF 172 KB Posted
- Attached to
- Shelving for DDA - UPDATED
- Solicitation number
- Event 32101-13946
- Issued by
- Shelby County, Tennessee
About this file
This specifications document outlines requirements for a one-time purchase and installation of high-density, mobile shelving for the Tennessee Department of Disability and Aging West Tennessee Regional Office Facility, issued by the State of Tennessee Department of General Services, Real Estate Asset Management (STREAM). The contractor must provide rail-mounted, mobile shelving with mechanical assist movement, barrier-free grouted rails, high visibility handles, anti-movement indicators, and steel-end panels designed to maximize storage in a space measuring 310 inches wide by 460 inches deep with shelving heights between 82 and 88 inches. The shelving must accommodate a minimum of 2,750 standard banker boxes with a minimum weight capacity of 1,000 pounds per square foot and include all necessary components for operation and maintenance. The design must comply with ADA accessibility guidelines, including adequate clearance for persons and wheelchairs, with rolling shelving rows maintaining a minimum distance of ADA-compliant spacing plus one to five inches for mobility. Delivery of all goods must occur within 60 days of purchase order issuance, with the contractor responsible for unpacking, assembly, inspection, and installation inside the designated facility. The contractor shall establish a Lead Installer as the primary on-site point of contact and must provide shipping confirmation within two weeks of purchase order receipt, delivery confirmation within two business days of arrival, and completion confirmation with any punch list items within two business days of the scheduled installation date.
The contractor bears all responsibility for delivery logistics, packaging removal, and debris disposal. All goods shall be delivered F.O.B. Destination with installation services scheduled within five business days of product receipt. Project closeout and invoicing for both product and labor must be completed within five days of installation completion. The specifications document does not address pricing terms, set-asides, incumbent contractors, funding sources, or contract award dates in the provided content.
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Other files
| File | Type | Posted |
|---|---|---|
| Specifications_for_DDA_Shelving_Release_2.pdf | ||
| Terms_and_Conditions.pdf | ||
| Shelving_for_DDA.pdf |
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Text version
High Density Shelving for Department of Disability and Aging
The State of Tennessee, Department of General Services, Real Estate Asset Management (STREAM) is seeking bids for the one-time purchase and installation of high-density, mobile shelving for the Department of Disability and Aging West Tennessee Regional Office Facility.
A.1. Definitions. For purposes of this Contract, definitions shall be as follows and as set forth in the Contract:
a. “ADA” means the American with Disabilities Act, which mandates accessibility requirements in all areas of public life.
b. “Approved State Contact” means the State’s designated point of contact for the Contractor regarding all services.
c. “Installation Services” means services that include, but not limited to, all labor required to deliver, assemble, install, or otherwise finish project.
d. “Lead Installer” means the main on-site point of contact for the State during installation. The Lead Installer shall be responsible for activities including, but not limited to: attending pre-install meetings if requested by the State, confirming delivery dates, confirming installation dates, providing contact information for gaining building or dock access, reporting missing, delayed, or damaged items to the State and the Contractor, confirming receipt of drawings prior to install, ensuring all relative paperwork is signed and returned in a timely manner, and ensuring the completion of the installation.
e. “Mechanical Assist Movement” means a system that utilizes a hand-crank system with gear reduction, enabling users to move heavy inventory with minimal effort.
A.2. Shelving. The Contractor shall provide high-density, rail-mounted, mobile shelving to maximize the space depicted in Attachment A.
a. The Contractor shall ensure that all shelving includes:
1. Mechanical Assist Movement
2. Barrier-free, grouted rail,
3. High visibility handle,
4. Anti-movement indicator,
5. Steel-end panels,
6. Four (4) post construction,
7. Adjustable in a minimum of one (1) inch increments,
8. Shelves that hold a minimum of two thousand seven hundred-fifty (2,750) standard banker boxes with external dimensions (for the standard size) of approximately sixteen and three tenths (16.3) inches depth by twelve and one half (12.5) inches width by ten and one half (10.5) inches height. Design criteria should average forty (40) pounds for safety calculations.
9. Shelves shall have a minimum weight capacity of one thousand (1000) pounds per square foot.
10. Chalk metal finish.
11. All other components necessary for the proper upkeep and operation of the shelving.
b. Shelving shall not include:
1. Back panels,
2. Center and back stops.
c. The Contractor shall provide a product that maximizes storage in the following space:
1. Room width is three hundred ten (310) inches when entered from either door.
2. Room Depth is four hundred sixty 460 inches when entered from either door and is approximately square.
3. Shelving height shall be between eighty-two (82) inches and eighty-eight (88) inches high. Fire-alarm sprinkler heads are located one hundred six (106) inches above the floor and eighteen (18) clearance is required, twenty-four (24) inches of clearance preferred.
4. Upon entering the room from either door, clearance for persons and wheelchairs shall be adequate to accommodate current ADA guidelines from all installed shelving and walls or other shelving.
5. Any tracks or rails installed on the floor or other hardware shall also conform to ADA guidelines to allow proper access.
6. Distance between shelving rows (if rolling shelving is used) shall be a minimum distance of ADA plus between one (1) and five (5) inches total for ample mobility.
A.3. Rolling or tracked shelving shall be easily operated and locked for safety purposes from established ADA height compliance levels.
A.4. Delivery. The Contractor shall deliver all goods within 60 days of purchase order issue unless otherwise approved by the State. Standard delivery of all goods shall be inside and ready for use, unless otherwise stated on the Approved State Contract’s purchase order. “Inside” means any location within the designated delivery building. “Ready for use” means the product is unpacked, assembled, inspected, and installed by the Contractor. All goods require acceptance by an Approved State Contact. The Contractor shall anticipate and make necessary arrangements for access to the delivery location considering presence and availability of loading docks, parking, and hours of operation.
a. Shipping Confirmation. Contractor shall provide acknowledgement, in writing, of manufacturer's ship date within two (2) weeks of receipt of a purchase order and subsequent order placement.
b. Delivery Confirmation. Contractor shall provide acknowledgement, in writing, of arrival of any goods and the receipt of these goods by an Approved State Contract within two (2) business days.
c. F.O.B. Destination. All goods shall be delivered F.O.B. Destination.
d. Delivery Clean Up. The Contractor shall be responsible for the removal and disposal of all packaging materials, and any other debris resulting from the standard delivery of goods, from delivery location.
A.5. Installation Services.
a. The Contractor shall establish a Lead Installer for the project. The Lead
Installer shall be responsible for activities including, but not limited to:
attending pre-install meetings if requested by the State, confirming delivery dates, confirming installation dates, providing contact information for gaining building or dock access, reporting missing, delayed, or damaged items to the State and the Contractor, confirming receipt of drawings prior to install, ensuring all relative paperwork is signed and returned in a timely manner, and ensuring the completion of the installation.
b. The Contractor shall schedule installation with an Approved State Contact within five (5) business days of receipt of product.
c. The Contractor shall provide confirmation of completion or punch list of installation including implementation schedule for final completion of said punch list within two (2) business days of original scheduled installation.
d. The Contractor shall provide acknowledgement project closeout and invoice all product and labor within five (5) days of completion.
ATTACHMENT A
Room Dimensions:
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